Dining Maintenance Services (Quarterly maintenance and acute on call repair services to include parts and labor)
Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2823 AFTC PZIOEGLIN AFB, FL, 32542-5418, USA

NAICS

Food Service Contractors (722310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- FOOD PREPARATION AND SERVING EQUIPMENT (J073)

Original Source

https://sam.gov/opp/e0b6ac46abab4242b5d9b1252da82f11/view
Timeline
    Description

    The Department of Defense, specifically the Air Force, is seeking a contractor to provide Dining Maintenance Services at the 96th Medical Group on Eglin Air Force Base in Florida. The procurement involves comprehensive maintenance services for commercial kitchen equipment, including quarterly preventive maintenance and 24/7 on-call repair services, adhering to standards set by OSHA, JCAHCO, and FDA regulations. This initiative is crucial for ensuring the operational efficiency and safety of food service operations within a healthcare setting. Interested parties capable of fulfilling these requirements must submit documentation of their capabilities by March 10, 2025, to Ashley Blair at christina.blair.3@us.af.mil, with the contract expected to commence on April 1, 2025, and extend through September 30, 2027.

    Point(s) of Contact
    Ashley Blair
    christina.blair.3@us.af.mil
    Files
    Title
    Posted
    Dining facility PWS 24Feb25 (9 pages).pdf
    The Performance Work Statement (PWS) outlines the requirements for a contractor to provide comprehensive maintenance services for the dining facility equipment at the 96th Medical Group on Eglin Air Force Base, Florida. The contractor must adhere to standards set by OSHA, JCAHCO, and FDA regulations. Responsibilities include supplying all necessary personnel, tools, and materials for effective maintenance and repair of commercial kitchen equipment like ovens, refrigerators, and dishwashers. Contractors must ensure that their service technicians possess relevant certifications and experience in servicing a variety of specified equipment brands. Preventive maintenance is to be performed quarterly, while remedial maintenance requires a 24-hour service response. The contractor must submit detailed service reports after each maintenance occurrence, outlining the work performed and any parts replaced. The contractor is also tasked with maintaining quality control and ensuring efficient use of utilities. The PWS specifies operational hours for services, emphasizes contractor accountability for personnel actions, and includes provisions for inspecting the quality of services provided. This initiative reflects a commitment to maintaining high operational standards in healthcare food service operations.
    Kitchen Equipment For Maintenance.pdf
    The document outlines a list of food service equipment, detailing various models and identification numbers. This inventory includes items such as deep fat fryers, dishwashers, refrigerators, warmers, and ovens, intended for commercial kitchen applications. Each piece of equipment is categorized with specific model numbers and serial numbers for tracking and reference. The primary purpose of this list is likely to support government acquisition processes, related to Requests for Proposals (RFPs) and grants for food service equipment procurement at federal, state, and local levels. It provides a structured reference that can streamline purchasing and inventory management, ensuring compliance with specifications. The systematic enumeration of equipment types and their identifiers suggests that this document serves as a foundational resource for stakeholders involved in food service operations, enhancing resource allocation and contract management in government initiatives.
    NOCA.pdf
    The Air Force Test Center Operational Contracting Squadron at Eglin AFB, FL, plans to award a sole source firm-fixed price contract for Dining Maintenance Services to ITW Food Equipment Group, LLC DBA Hobart Corporation. This contract will cover preventative and remedial maintenance, providing quarterly visits and 24/7 on-call services. The agreed response time for normal maintenance requests is within 24 hours. The execution of this contract is justified under 10 USC 2304(c)(1) due to the lack of other vendors capable of meeting the full service requirements. The contract encompasses a base period from April 1, 2025, to September 30, 2025, with two subsequent option years, resulting in a service timeline extending to September 30, 2027. The cost of both maintenance types will be included in a single price per quarter. This notice is not a solicitation for proposals; however, entities capable of providing the required services can submit documentation of their capabilities by March 10, 2025. All submissions are to be directed via email to a designated contact.
    Similar Opportunities
    DISHWASHER MACHINE LEASE AND MAINTENANCE
    Buyer not available
    The Department of Defense, specifically the Department of the Navy through NAVSUP FLT LOG CTR PUGET SOUND, is soliciting proposals from Women-Owned Small Businesses (WOSB) for a firm, fixed-price lease agreement for a dishwashing machine, along with maintenance services, at the Naval Station Everett Galley. The contract will cover a base year from January 2026 to January 2027, with four additional 12-month option years extending through January 2031, and includes requirements for monthly preventive maintenance, 24-hour on-call service with a 2-hour response time, and on-site training. This procurement is critical for maintaining operational efficiency in food service operations, ensuring that the galley can meet its sanitation and service standards. Interested contractors should contact Jennifer Boyle at jennifer.l.boyle16.civ@us.navy.mil for further details, and must adhere to various security requirements and invoicing protocols as outlined in the solicitation posted on November 26, 2025.
    J073--Kitchen Preventative Maintenance Baltimore-Loch Raven-Perry Pt VAMC Base Plus Four Option Years
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for a kitchen preventative maintenance contract at the Baltimore, Loch Raven, and Perry Point Veterans Affairs Medical Centers (VAMCs) in Maryland. This contract, designated as a Request for Quote (RFQ), includes a base year plus four option years, covering planned preventative maintenance and unscheduled repairs for various kitchen equipment, including ovens, refrigerators, and dishwashers. The services are critical for ensuring the operational efficiency and safety of kitchen facilities that serve veterans. Interested contractors must submit their quotes by December 12, 2025, with inquiries and site visit requests due by December 1, 2025. For further information, contact Contract Specialist Patricia Thai at Patricia.Thai@va.gov.
    NEARNG Kitchen Equipment Diagnostic Inspection
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking proposals for a contract titled "NEARNG Kitchen Equipment Diagnostic Inspection." This procurement involves conducting diagnostic inspections of kitchen equipment at various locations to assess operability and service status, along with performing minor preventative maintenance tasks. The services are crucial for ensuring the functionality and safety of food preparation and serving equipment used by the Army National Guard. This opportunity is set aside for small businesses under NAICS code 811310, with a size standard of $12,500,000. Interested parties should contact Zachery Sehnert at zachery.l.sehnert.civ@army.mil or call 402-309-8253 for further details.
    Commissary Equipment Maintenance Services for Osan, Kunsan, K-16, and Osan CDC
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking contractors to provide Commissary Equipment Maintenance Services for facilities located at Osan, Kunsan, K-16, and Osan Child Development Center (CDC). The procurement aims to ensure the proper maintenance and repair of commercial and industrial machinery and equipment, which is crucial for the operational efficiency of these commissary facilities. Interested contractors should note that the primary point of contact for this opportunity is Nam Ye Pak, who can be reached via email at NAMYE.PAK1.LN@army.mil or by phone at 011-82-0503-355-0636. Further details regarding the contract specifics, including deadlines and funding amounts, will be provided in the solicitation documents.
    W9127826SSN2511-MRDC O&M with Repair and Minor Construction
    Buyer not available
    The Department of Defense, through the U.S. Army Corps of Engineers (USACE) Mobile District, is seeking qualified contractors for a Firm-Fixed-Price contract focused on Operation & Maintenance (O&M) with incidental repair and minor construction services in support of the Defense Health Agency (DHA) and Medical Research and Development Command (MRDC) facilities. The contract will encompass extensive O&M services, including preventive and corrective maintenance, emergency response, and minor construction, specifically for medical research facilities that operate 24/7 across multiple locations, including Forest Glenn, Aberdeen, and Fort Detrick, MD, and Dover AFB, DE. Interested contractors must demonstrate expertise in medical facility operations, adhere to relevant standards, and manage complex systems effectively, with responses due by December 8, 2025, for market research purposes. For further inquiries, potential contractors can contact Tiffany Williams at Tiffany.N.Williams@usace.army.mil or the secondary contact at ct-cproposals-medcom@usace.army.mil.
    VTARNG RTI Full Food Service JAN - JUN 2025
    Buyer not available
    The Department of Defense, specifically the U.S. Army, is seeking qualified small businesses to provide full food service support for training courses at the Vermont Regional Training Institute from January to June 2025. The procurement includes delivering hot meals and light cleaning services across multiple periods, with specific quantities outlined for breakfast, lunch, and dinner throughout the contract duration. This opportunity is crucial for ensuring that service members receive adequate nutrition during their training, reflecting the government's commitment to supporting small businesses in federal contracting. Interested parties must submit their quotes by December 19, 2024, and can direct inquiries to Kathleen O'Neill at kathleen.b.oneill.civ@army.mil or Donald Luby at donald.j.luby.civ@army.mil.
    Parts Washer Cleaner Services BPA
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide parts washer cleaning services through a Blanket Purchase Agreement (BPA). The primary objective of this procurement is to ensure the effective maintenance and cleaning of parts washers as required by the Air Force, which is crucial for maintaining operational efficiency and equipment reliability. Interested parties should note that the solicitation period has been extended to December 8, 2025, at 1:30 PM CST, and they can reach out to Kodei Calvin at kodei.calvin@us.af.mil or by phone at 850-884-7619 for further inquiries.
    Dyess AFB, Custodial Services Synopisis
    Buyer not available
    The Department of Defense, through the Department of the Air Force, is seeking qualified contractors to provide custodial services at Dyess Air Force Base (AFB) in Texas. The contract will cover a range of cleaning tasks to maintain the cleanliness and professional appearance of assigned buildings, including restocking restroom supplies and adhering to Air Force Custodial Standards (AFCOLS). This follow-on contract, which will replace the current contract ending on October 31, 2026, includes a base year followed by four option years, with all work performed in compliance with applicable laws and regulations. Interested parties can contact Christi Murphy at christi.murphy.1@us.af.mil or 325-696-1085 for further details.
    Preventative Maintenance and Repair of Sterilization and Central Vacuum Equipment in Biosafety Labs (BSL) 1,2,3 and 4
    Buyer not available
    The Department of Defense, through the Defense Health Agency (DHA), is seeking information from potential sources for a service contract focused on the preventative maintenance and repair of sterilization and central vacuum equipment in Biosafety Labs (BSL) 1, 2, 3, and 4. The contract will encompass the maintenance of 63 sterilization units, including 49 existing Getinge sterilizers, with an emphasis on adhering to original equipment manufacturer (OEM) specifications and conducting bacteriological indicator tests to ensure efficacy. This initiative is critical for maintaining essential sterilization and washing systems that support the mission of the United States Army Medical Research Institute of Infectious Diseases (USAMRIID) in protecting warfighters from biological threats. Interested parties, particularly small businesses registered under NAICS code 811210, are encouraged to submit capability statements by December 12, 2025, to Christina Lewis at christina.m.lewis14.civ@health.mil or Emily K. O'Hara at Emily.K.OHara.civ@health.mil.
    W912L725RA007 SMYRNA DFAC SOLICITATION 2026-2031
    Buyer not available
    The Department of Defense, through the Department of the Army, is soliciting proposals for dining facility services at the Smyrna Training Site for the Tennessee National Guard, under solicitation number W912L725RA007. The contract, which is a total small business set-aside, requires the contractor to provide comprehensive food services, including meal preparation, serving, and management, while adhering to strict sanitation and security standards. This five-year firm-fixed-price contract includes a one-year base period and four optional one-year extensions, with services expected to commence in February 2026. Proposals are due by December 22, 2025, at 11:00 AM CST, and interested parties should direct inquiries to Rhonda Lien at rhonda.m.lien.civ@army.mil.