Weight-Based Supply Point of Use (S-POU) System Support
ID: 36C10X25Q0007Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFSAC FREDERICK (36C10X)FREDERICK, MD, 21703, USA

NAICS

Commercial and Service Industry Machinery Manufacturing (333310)

PSC

HOSPITAL FURNITURE, EQUIPMENT, UTENSILS, AND SUPPLIES (6530)

Original Source

https://sam.gov/opp/b52ab111fee14de0b043a606fc0fb2d6/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking information from vendors regarding the acquisition, installation, and maintenance of weight-based Supply Point of Use (S-POU) systems for its healthcare facilities. The objective of this Request for Information (RFI) is to identify capable vendors who can provide inventory management systems that comply with the VA's IT infrastructure and cybersecurity guidelines, thereby enhancing the efficiency of medical supply management across various Veterans Affairs Medical Centers. The S-POU systems are crucial for automating inventory management of medical supplies, addressing the need for replacement of existing systems, and ensuring seamless integration with the VA's supply chain management. Interested parties must submit their responses by October 21, 2024, and can direct inquiries to Shaundrica Close at shaundrica.close@va.gov or by phone at 407-284-8624.

    Point(s) of Contact
    Shaundrica Close
    (407) 284-8624
    shaundrica.close@va.gov
    Files
    Title
    Posted
    P02 - Request for Information.pdf
    The Department of Veterans Affairs (VA) has issued a Request for Information (RFI) to gather market insights on the acquisition, installation, and maintenance of weight-based Supply Point of Use (S-POU) systems for Veterans Healthcare Administration facilities. This RFI aims to identify vendors capable of providing these inventory management systems that are compliant with the VA's existing IT infrastructure and cybersecurity guidelines. The document outlines the need for S-POU systems to automate inventory management of medical supplies at various points in Veterans Affairs Medical Centers. A substantial number of existing systems require replacement, and the RFI seeks input from vendors regarding both new implementations and support for currently deployed units. Responses must align with specific criteria and address capability statements, experience, and proposed solutions for integration with the VA's supply chain management systems. Vendors are also to provide details regarding logistics, pricing models, and support mechanisms post-installation. The deadline for responses is October 21, 2024, with an emphasis on confidentiality and proprietary information. This RFI marks an initial step in defining the VA's requirements and exploring options for enhancing its supply chain systems, rather than a promise of future contracts.
    P02 - RFI Attachment 1 - Performance Work Statement -Draft.pdf
    The Veterans Health Administration (VHA) seeks to establish a Blanket Purchase Agreement (BPA) for a weight-based Supply Point of Use (S-POU) system to enhance acquisition efficiency across its medical centers. The agreement intends to standardize procurement, facilitate maintenance support, and training for S-POUs already in use, avoiding inconsistencies and higher costs from fragmented acquisition methods by individual facilities. The BPA outlines specific tasks categorized into new equipment installation, ongoing maintenance support, and potential replacements. The scope of the work includes equipment deployment, preventive and corrective maintenance services, and replacement of existing S-POUs compliant with VA standards. Performance measures require timely service reporting and adherence to quality standards. The BPA covers a five-year period, necessitating pre-approved travel for contractors engaged in installation and maintenance. As part of the compliance framework, stringent security and privacy requirements for contractor personnel are specified to safeguard sensitive VA information. This initiative reflects the VA's commitment to optimizing supply chain management while maintaining high service standards for the holistic wellbeing of veterans.
    P02 - RFI Attachment 2 - Weight-based S-POU RFI Questionnaire.xlsx
    The document outlines requirements for the supply point unit (S-POU) system intended for use in healthcare facilities, particularly those operated by the Department of Veterans Affairs (VA). The core purpose is to automate inventory management for expendable medical supplies, enabling real-time updates of quantity on hand (QOH) and integration with the VA’s existing supply chain systems. Key performance parameters (KPPs) include automating updates to QOH within specified time frames (30 minutes without user input), maintaining periodic automatic replenishment (PAR) levels, cataloging supply information, and generating supply reorder requests. The system should accommodate various storage needs in proximity to patient care areas while ensuring compliance with VA operational standards, including cybersecurity and physical scalability. Additionally, the document emphasizes the need for self-monitoring capabilities, generating operational status reports, and ensuring ease of use with minimal training requirements for staff. The overall goal is to enhance supply chain efficiency, improve the accuracy of inventory management, and maintain compliance with applicable regulations. In summary, the S-POU system seeks to address the complex inventory needs of healthcare facilities by providing automated solutions that integrate seamlessly with existing VA systems, thereby promoting operational efficiency and compliance.
    P02 - RFI Attachment 3 - Veterans Affairs Medical Facilities Complexity Levels.pdf
    The document provides a comprehensive breakdown of VHA medical facilities categorized by levels of complexity within the Veterans Health Administration. It classifies facilities into five complexity levels, ranging from 1a (highest complexity) to 3 (low complexity), based on patient volume, risk levels, clinical programs, research capabilities, and the number of staffed beds. High-complexity facilities handle high-risk patients and offer extensive services, while lower complexity facilities cater to medium or low-risk patients with fewer specialized programs. The document contains detailed lists of facilities by VISN (Veterans Integrated Service Network) and their respective levels of complexity, spanning various states. This classification system aids in resource allocation, service delivery, and strategic planning within the VA healthcare system. The purpose of this breakdown is to enhance operational efficiency, improve patient care, and inform potential future federal grants and RFPs aimed at improving or expanding VA services.
    P02 -Sources Sought Notice.pdf
    The document is a Sources Sought Notice from the Department of Veterans Affairs (VA) regarding a request for information on an Enterprise-wide National Blanket Purchase Agreement (BPA) for a Weight-Based Supply Point of Use System (S-POU). The contracting office is located in Frederick, MD, and the response deadline is set for October 21, 2024, at 4:30 PM Eastern Time. It is specified that there are no Recovery Act funds involved and that the procurement is not set-aside for small businesses. Key identifiers include a Product Service Code (6530) and a North American Industry Classification System (NAICS) code (333310). Interested parties are directed to refer to attached documents for additional details on the request. The notice emphasizes the VA's commitment to acquiring necessary supplies or services to enhance its operations and improve efficiency in delivering care.
    Lifecycle
    Title
    Type
    Weight-Based Supply Point of Use (S-POU) System Support
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