Sample Sacks for the USDA, AMS, Cotton & Tobacco Program
ID: 12639525Q0060Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFANIMAL AND PLANT HEALTH INSPECTION SERVICEMRPBS MINNEAPOLIS MNMINNEAPOLIS, MN, 55401, USA

NAICS

Textile Bag and Canvas Mills (314910)

PSC

BAGS AND SACKS (8105)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/47931993f41c4e4eb79c0ad142b6398c/view
Timeline
    Description

    The Department of Agriculture, specifically the Animal and Plant Health Inspection Service (APHIS), is seeking qualified vendors to provide sample sacks for the USDA's Agricultural Marketing Service (AMS) Cotton and Tobacco Program. The procurement involves a single-award, firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract for a five-year period, commencing on May 1, 2025, and concluding on April 30, 2030. These sample sacks are critical for cotton classification processes, ensuring compliance with technical specifications and the Buy American Act. Interested vendors must submit their quotations, including technical samples and past performance references, by March 12, 2025, to Matthew Phillips at matthew.phillips3@usda.gov, with the award anticipated around March 31, 2025.

    Point(s) of Contact
    Matthew Phillips
    (479) 301-8811
    matthew.phillips3@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Solicitation 12639525Q0060 Sample Sacks Price Quotation Spreadsheet.xlsx
    The government solicitation 12639525Q0060 concerns the procurement of sample sacks for the USDA's Agricultural Marketing Service (AMS) related to cotton classing. It outlines an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for the supply and shipping of both flapless and flapped sample sacks, with varying quantities specified across multiple line items. Specifically, it includes a minimum guaranteed order of different types of sample sacks to be delivered to various USDA cotton classing offices located in Texas, Georgia, Tennessee, South Carolina, and California. The contract spans five ordering periods, from May 1, 2025, through April 30, 2030, allowing for specified deliveries as determined in the individual delivery orders. The total quoted price for the minimum guarantee amounts to $0.00, indicating that pricing will be defined at the order level. This document serves to establish the framework for procurement, ensuring consistent supply for USDA operations related to the cotton and tobacco programs, while outlining specific logistical and operational requirements for potential bidders.
    Attachment 1 - Solicitation 12639525Q0060 Sample Sacks Price Quotation Spreadsheet Amendment PA02.xlsx
    The document is a solicitation for a federal contract (12639525Q0060) from the USDA's Agricultural Marketing Service, specifically for the procurement of sample sacks for cotton classification purposes. It outlines a minimum guarantee for various line items, including sample sacks with and without flaps, and specifies locations for delivery, including classing offices in Abilene, Macon, Memphis, and Florence. The contract follows an indefinite-delivery, indefinite-quantity (IDIQ) model, allowing for flexibility in ordering quantities over multiple periods from 2025 to 2030. Each ordering period details specific sample sack requirements and related shipping arrangements. The pricing for the items is listed as $0.00 at the time of the bid, indicating that the exact costs will be determined when orders are placed. The structure includes a comprehensive breakdown of item numbers and guarantees, highlighting the essential nature of the supplies for USDA operations. Overall, this solicitation illustrates the government's method of ensuring supply stability through structured contract agreements tailored to ongoing needs in agricultural commodity handling and service delivery.
    Attachment 2 - Vendor Experience and Past Performance Sheet.docx
    The "Vendor Experience & Past Performance Sheet" is a structured document used to evaluate contractors' qualifications for government contracts, particularly under Requests for Proposals (RFPs) and federal grants. It captures essential contract details including contractor name, role (prime, subcontractor, joint venture), contract number, performance dates, completion of the Contractor Performance and Assessment Report (CPARS), and total contract value. The form requires a comprehensive description of services rendered, unique contract requirements, and challenges faced during performance, along with resolutions. Additionally, it identifies customer contacts, featuring their names, titles, agency/company, and contact information. This document serves as a critical assessment tool to gauge vendor reliability and effectiveness, ensuring that agencies can make informed decisions based on past performances, which is vital in maintaining standards and accountability within government contracting procedures.
    Attachment 3 - Vendor FAR Representations Solicitation 12639525Q0060.pdf
    The document outlines the federal regulations and representations that vendors must adhere to when bidding for government contracts, particularly focused on telecommunications and surveillance services. It details the prohibitions against engaging with covered telecommunications equipment and services, as specified under the John S. McCain National Defense Authorization Act. Vendors are required to represent their business status regarding the provision and use of such equipment through structured procedures, including disclosures about equipment origins and purposes. The document also emphasizes the significance of small business classifications, including economically disadvantaged women-owned, veteran-owned, and service-disabled veteran-owned small businesses. It directs vendors to utilize the System for Award Management (SAM) for compliance verification and to ensure that proposals do not include components inconsistent with relevant federal orders. This representation process fosters transparency and accountability while promoting the participation of diverse business entities in government contracts. Overall, the document serves a critical role in ensuring that government procurement processes are secure, compliant, and inclusive.
    Attachment 4 - FAR 52.225-2 Buy American Act Certificate.pdf
    The document pertains to the Buy American Certificate related to Solicitation 12639525Q0060, emphasizing compliance with the Buy American Act during federal procurement. It outlines that Offerors must certify that their products are domestic, except for certain specified foreign end products. It requires the identification of foreign products, detailing their country of origin and whether they exceed 55% domestic content, especially for those not made primarily of iron or steel. Additionally, Offerors must specify domestic end products containing critical components and note their domestic content status. Evaluations of offers will follow federal acquisition regulations. This process ensures the government’s commitment to supporting domestic production and compliance with trade policies while maintaining transparency in sourcing practices.
    Regular Sample Sack Without Flap Example.jpg
    Regular Sample Sack Without Flap Example.JPG
    SF 30 Amendment PA01 Solicitation 12639525Q0060.pdf
    SF 30 Amendment PA02 Solicitation 12639525Q0060.pdf
    Small Sample Sack with Flap Example.jpg
    Small Sample Sack with Flap Example.JPG
    Solicitation 12639525Q0060 SF 1449 and Continuation Sheet.pdf
    The document pertains to a solicitation (No. 12639525Q0060) issued by the USDA for the supply of woven polypropylene cotton sample sacks. It outlines the specifications and contractual obligations associated with an Indefinite Delivery, Indefinite Quantity (IDIQ) agreement. The contract includes a minimum quantity guarantee for initial orders and specifies locations, item descriptions, and shipping details for these sample sacks, which come in two types: with and without flaps. Quantities for the two types are detailed, totaling 21,250 sacks across various USDA Cotton Classing Offices. Additionally, five ordering periods are established, spanning from May 2025 to April 2030, allowing for variations in quantities ordered during each period. The document emphasizes compliance with federal regulations, including details on pre-production model submissions and safeguarding contractor information systems. A list of relevant federal acquisition regulation clauses for contractors is included to ensure adherence to legal requirements. Overall, the document lays a structured framework for the procurement of these essential supplies, emphasizing the USDA’s commitment to maintaining program integrity and supporting cotton classing operations.
    Solicitation 12639525Q0060 SF 1449 and Continuation Sheet Amendment PA02.pdf
    The document outlines a Request for Proposal (RFP) by the USDA Animal and Plant Health Inspection Service (APHIS) for the procurement of sample sacks used in cotton classing across various locations. The solicitation specifies an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract structure with a five-year performance period from May 1, 2025, to April 30, 2030. It details the minimum guarantee of various quantities of sample sacks, both with and without flaps, to be delivered to designated USDA Cotton Classing Offices. Each order will include shipping costs and must comply with specifications regarding materials and design. The contracting process allows the USDA flexibility to place orders at any time with specifics on quantities and delivery points determined by subsequent agreements. Included are strict guidelines for contractor requirements, including clauses relevant to small business participation and compliance with federal statutes. The document emphasizes the importance of safeguarding sensitive contractor information and outlines the procedural compliance necessary for bidding. This RFP highlights the USDA's commitment to maintaining quality standards in its operations while ensuring fairness and transparency in procurement processes, which facilitate a competitive environment for businesses, particularly small ones.
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