Sample Sacks for the USDA, AMS, Cotton & Tobacco Program
ID: 12639525Q0060Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFANIMAL AND PLANT HEALTH INSPECTION SERVICEMRPBS MINNEAPOLIS MNMINNEAPOLIS, MN, 55401, USA

NAICS

Textile Bag and Canvas Mills (314910)

PSC

BAGS AND SACKS (8105)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/225e37a5722946d79fbc90acccdeda25/view
Timeline
    Description

    The Department of Agriculture, specifically the Animal and Plant Health Inspection Service, is seeking proposals for the procurement of sample sacks for the USDA, AMS, Cotton & Tobacco Program. This opportunity is set aside for small businesses and falls under the NAICS code 314910, which pertains to Textile Bag and Canvas Mills, indicating a need for specialized bags and sacks. These sample sacks are crucial for the effective management and inspection of cotton and tobacco products, ensuring compliance with agricultural standards. Interested vendors should reach out to Matthew Phillips at matthew.phillips3@usda.gov or call 479-301-8811 for further details regarding the solicitation process.

    Point(s) of Contact
    Matthew Phillips
    (479) 301-8811
    matthew.phillips3@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Solicitation 12639525Q0060 Sample Sacks Price Quotation Spreadsheet.xlsx
    The government solicitation 12639525Q0060 concerns the procurement of sample sacks for the USDA's Agricultural Marketing Service (AMS) related to cotton classing. It outlines an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for the supply and shipping of both flapless and flapped sample sacks, with varying quantities specified across multiple line items. Specifically, it includes a minimum guaranteed order of different types of sample sacks to be delivered to various USDA cotton classing offices located in Texas, Georgia, Tennessee, South Carolina, and California. The contract spans five ordering periods, from May 1, 2025, through April 30, 2030, allowing for specified deliveries as determined in the individual delivery orders. The total quoted price for the minimum guarantee amounts to $0.00, indicating that pricing will be defined at the order level. This document serves to establish the framework for procurement, ensuring consistent supply for USDA operations related to the cotton and tobacco programs, while outlining specific logistical and operational requirements for potential bidders.
    Attachment 2 - Vendor Experience and Past Performance Sheet.docx
    The "Vendor Experience & Past Performance Sheet" is a structured document used to evaluate contractors' qualifications for government contracts, particularly under Requests for Proposals (RFPs) and federal grants. It captures essential contract details including contractor name, role (prime, subcontractor, joint venture), contract number, performance dates, completion of the Contractor Performance and Assessment Report (CPARS), and total contract value. The form requires a comprehensive description of services rendered, unique contract requirements, and challenges faced during performance, along with resolutions. Additionally, it identifies customer contacts, featuring their names, titles, agency/company, and contact information. This document serves as a critical assessment tool to gauge vendor reliability and effectiveness, ensuring that agencies can make informed decisions based on past performances, which is vital in maintaining standards and accountability within government contracting procedures.
    Attachment 3 - Vendor FAR Representations Solicitation 12639525Q0060.pdf
    The document outlines the federal regulations and representations that vendors must adhere to when bidding for government contracts, particularly focused on telecommunications and surveillance services. It details the prohibitions against engaging with covered telecommunications equipment and services, as specified under the John S. McCain National Defense Authorization Act. Vendors are required to represent their business status regarding the provision and use of such equipment through structured procedures, including disclosures about equipment origins and purposes. The document also emphasizes the significance of small business classifications, including economically disadvantaged women-owned, veteran-owned, and service-disabled veteran-owned small businesses. It directs vendors to utilize the System for Award Management (SAM) for compliance verification and to ensure that proposals do not include components inconsistent with relevant federal orders. This representation process fosters transparency and accountability while promoting the participation of diverse business entities in government contracts. Overall, the document serves a critical role in ensuring that government procurement processes are secure, compliant, and inclusive.
    Regular Sample Sack Without Flap Example.JPG
    Small Sample Sack with Flap Example.JPG
    Solicitation 12639525Q0060 SF 1449 and Continuation Sheet.pdf
    The document pertains to a solicitation (No. 12639525Q0060) issued by the USDA for the supply of woven polypropylene cotton sample sacks. It outlines the specifications and contractual obligations associated with an Indefinite Delivery, Indefinite Quantity (IDIQ) agreement. The contract includes a minimum quantity guarantee for initial orders and specifies locations, item descriptions, and shipping details for these sample sacks, which come in two types: with and without flaps. Quantities for the two types are detailed, totaling 21,250 sacks across various USDA Cotton Classing Offices. Additionally, five ordering periods are established, spanning from May 2025 to April 2030, allowing for variations in quantities ordered during each period. The document emphasizes compliance with federal regulations, including details on pre-production model submissions and safeguarding contractor information systems. A list of relevant federal acquisition regulation clauses for contractors is included to ensure adherence to legal requirements. Overall, the document lays a structured framework for the procurement of these essential supplies, emphasizing the USDA’s commitment to maintaining program integrity and supporting cotton classing operations.
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