Furniture Sit-to-stand adjustable workstations
ID: 70Z02924QNEWO000020Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDBASE NEW ORLEANS(00029)NEW ORLEANS, LA, 70117, USA

NAICS

Institutional Furniture Manufacturing (337127)

PSC

OFFICE FURNITURE (7110)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/219eacb230ea4b05a6042efc608c657d/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking a contractor to design, construct, and install sit-to-stand adjustable workstations and associated cabinets for the Vessel Traffic Center in Morgan City, Louisiana. The project involves creating three curved dual-surface consoles and various cabinets that meet specific ergonomic and functional requirements, including adjustable cable management systems and the capacity to accommodate multiple monitors and electronic devices. This procurement is critical for enhancing operational efficiency and ensuring compliance with ergonomic standards in a 24/7 operational environment. Interested vendors should contact Clarence Henshaw Jr. at clarence.henshawjr@uscg.mil or 504-253-4509 for further details, and are encouraged to inspect the site prior to bidding. The contract is set aside for small businesses under the SBA guidelines, with a focus on providing a "best value" solution.

    Point(s) of Contact
    Clarence Henshaw Jr
    (504) 253-4509
    clarence.henshawjr@uscg.mil
    Files
    Title
    Posted
    Scope of Work VTC work stations replacement.docx
    The U.S. Coast Guard is seeking contractors to replace the workstations at the Vessel Traffic Center in Morgan City, LA. The project involves designing, constructing, and installing three adjustable curved dual-surface workstations, along with associated cabinets and surfaces. The workstations must feature adjustable heights, accommodate multiple monitors and equipment, and incorporate effective cable management systems. Additionally, the contractor will provide CPU cabinets and file cabinets that align with the existing décor. Prospective bidders are encouraged to inspect the site to inform their proposals, as contract selection will prioritize the best value. The project requires all installations to allow access to power and cabling below the raised flooring and includes disposal of any debris. Billing must comply with specific invoicing requirements. This initiative reflects the Coast Guard's commitment to maintaining optimal operational conditions while enhancing user ergonomics and equipment accessibility in the Vessel Traffic Center.
    Sole Source_VTS desks.pdf
    This document outlines the Justification for Other than Full and Open Competition (J&A) related to the Simplified Acquisition Procedures (SAP). It specifies that a contract may be awarded to a single source if the contracting officer confirms that only one source is reasonably available, supported by thorough justification. The customer requesting a sole-source purchase must provide particular information, such as the estimated amount, project/task number, a description of supplies or services, and unique characteristics necessitating the sole-source rationale. An example provided indicates a request for $52,312 for two custom desks and cabinets designed for VTS watchstanders. The justification notes that Xybix is the only manufacturer that meets specific ergonomic standards and has unique features, such as seamless work surfaces and cable management systems, which other manufacturers cannot provide. This purchase aims to replace broken furniture and enhance operational efficiency without affecting competition barriers. The signed document includes details of the customer and contracting officer, indicating an adherence to the required processes for sole-source procurement in the context of federal RFPs.
    Sole source attachment.docx
    The government file outlines the ergonomic and design features of Xybix dispatch console stations, focusing on their compliance with established standards and unique offerings. Xybix stations meet the ANSI-HFES 100-2007 ergonomic standard, ensuring adjustable keyboard and monitor heights, focal depth, reach zones, and knee space. The company is distinguished as the only manufacturer passing all three BIFMA tests for panel systems, storage cabinets, and adjustable tables. Xybix also provides seamless 3-D laminate surfaces to prevent bacterial accumulation, vital for environments requiring frequent cleaning. Their patented RollerVision technology enables simultaneous adjustment of multiple monitors for optimal user comfort. Additionally, Xybix designs storage solutions for easy electronic equipment access, integrating ventilation for cooling and optimizing cable management through front-placed cable bridges. Overall, the document highlights Xybix's commitment to ergonomic design, ease of maintenance, and innovative solutions for 24/7 operational environments, positioning their products as advantageous for government agencies and organizations looking to improve workspace functionality and health standards.
    SOURCES SOUGHT SYNOPSIS.doc
    The U.S. Coast Guard intends to award a contract to Xybix Systems, Inc. for the design, construction, and installation of three curved sit-to-stand dual-surface consoles and related cabinets tailored to fit existing workspaces and meet specific operational requirements. This announcement serves as a Source Sought Synopsis, indicating the government's need for proposals without formally issuing a Request for Proposal (RFP) or Request for Quotation (RFQ). This acquisition is small business set aside under NAICS code 337127, and it will be executed on a firm fixed price basis. Vendors must register with System Award Management (SAM) to participate, and vendor quotations should be directed to Clarence Henshaw Jr. The notice clarifies that any responses will not form a binding contract, and they should be submitted by September 23, 2024. The purpose of this synopsis is to conduct market research and engage potential vendors while emphasizing the government's non-commitment to contract issuance at this stage.
    Lifecycle
    Title
    Type
    Furniture Sit-to-stand adjustable workstations
    Currently viewing
    Combined Synopsis/Solicitation
    Sit-to-stand adjustable workstations
    Sources Sought
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