Notice of Intent to Sole Source - Dental chair installation services - USNH OKINAWA
ID: HT941025N0078Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

QUALITY CONTROL- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (H165)

Original Source

https://sam.gov/opp/c893dd32d6134cbb8c98e0bb9498d97c/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency, intends to award a sole source contract to A-DEC Inc. for the installation of twelve dental chairs and related equipment at the United States Naval Hospital Okinawa, Japan. This procurement involves the de-installation of existing dental chairs and the installation and calibration of new A-DEC dental equipment, which is critical for maintaining operational readiness and ensuring the delivery of safe dental care to eligible beneficiaries. A-DEC Inc. is the only source capable of providing these specialized services due to their status as the original equipment manufacturer, and market research indicates that in-house technicians lack the necessary certifications for this work. Interested vendors may submit capability statements to challenge this determination by 8:00 AM Pacific Daylight Time on April 30, 2025, to Ashley Hodge at ashley.n.hodge4.civ@health.mil.

    Point(s) of Contact
    Ashley Hodge
    ashley.n.hodge4.civ@health.mil
    Shannon La Com
    shannon.lacom2.civ@health.mil
    Files
    Title
    Posted
    Notice of Intent to Sole Source - A-DEC. INC.pdf
    The Defense Health Agency Contracting Activity (DHACA) is issuing a Notice of Intent to award a sole source contract to A-DEC Inc. for the installation of twelve dental chairs and related equipment at the United States Naval Hospital Okinawa, Japan. This contract is designated as a non-personal services agreement and is not open for competitive proposals, as A-DEC Inc. is the only source that meets the necessary requirements outlined by the Federal Acquisition Regulation. The contract will involve the de-installation of existing dental chairs and proper installation and calibration of new dental equipment, which is critical for operational readiness and the delivery of safe dental care. Market research indicates that in-house technicians lack the required specialized training from A-DEC Inc., the original equipment manufacturer, making them incapable of performing the necessary installation and calibration services. Interested vendors may submit capability statements to challenge this determination by a specified deadline. This notice underscores the necessity and exclusivity of A-DEC's services to fulfill the government's operational mandates in a non-competitive procurement context.
    STATEMENT OF WORK.pdf
    The Statement of Work (SOW) outlines the de-installation of 12 A-Dec Dental Chairs and the installation of new replacements at the U.S. Navy Medicine Readiness and Training Command’s Branch Dental Clinic at Camp Courtney, Okinawa. The clinic, which procured the new chairs to improve patient service, requires the contractor to execute the removal of old chairs, provide turn-in credits, and handle transport, with proper documentation for ownership transfer. The contractor must ensure that skilled personnel carry out the installation according to OEM guidelines while coordinating with Navy Facilities and Biomedical departments. Preventative measures against damage to the installation area are emphasized, and the contractor is responsible for cleanup. The government will deliver equipment prior to installation and provide necessary workspace. The installation period is expected to be finalized within 60 days following contract award, scheduled between April 28 and May 3, 2025, on weekdays. Additionally, the contractor is responsible for all travel expenses related to the project. This document serves as a request for proposals (RFP) for contractors interested in undertaking the de-installation and installation tasks, underscoring a federal initiative to enhance medical readiness through modernized dental equipment in military clinics.
    Similar Opportunities
    Justification- Urgent Acquisition for Relocation, Reinstallation and Preventative Maintenance of Sterile Processing Equipment at Naval Hospital Twentynine Palms
    Dept Of Defense
    The Department of Defense, through the Defense Health Agency, is seeking a contractor for the urgent acquisition of relocation, reinstallation, and preventative maintenance services for sterile processing equipment at Naval Hospital Twentynine Palms, California. This requirement is classified as a one-time non-personal service and has been awarded as a firm-fixed-price contract to Advantage Biomedical Services, following the Simplified Acquisition Procedures due to the urgency of the need. The services are critical for maintaining the operational readiness and safety of medical equipment essential for patient care. For further inquiries, interested parties can contact Nicole Ventinilla at nicole.e.ventinilla.civ@health.mil or by phone at 619-532-8098.
    6515--CBOC EXAM CHAIRS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting offers for the procurement of medical examination chairs under Solicitation Number 36C26226Q0203, specifically set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The contract seeks firm fixed-price offers for brand-name or equal medical examination equipment, which must include features such as power height adjustment, a weight capacity of 500-1000 lbs, a built-in digital scale, and additional functionalities like paper roll storage and treatment pans. This equipment is crucial for providing quality care in Veterans Affairs facilities, ensuring that medical professionals have the necessary tools to support patient examinations effectively. Interested vendors must submit their offers by December 18, 2025, at 4:00 PM PST, and direct any questions to Contract Specialist Debby Abraham at debby.abraham@va.gov by December 16, 2025.
    CHAIR, PED, SHPBD
    Dept Of Defense
    The Department of Defense, specifically the Department of the Navy through NAVSUP Weapon Systems Support Mechanicsburg, is soliciting proposals for the procurement of a chair for the PED, SHPBD project. The contract will focus on the inspection and acceptance of supplies under a fixed-price arrangement, emphasizing compliance with various technical and quality requirements as outlined in the Individual Repair Part Ordering Data (IRPOD). This procurement is crucial for maintaining the operational readiness of naval vessels, as it involves miscellaneous ship and marine equipment essential for shipbuilding and repair. Interested vendors should direct inquiries to Danny O'Neal at 564-230-3808 or via email at DANNY.L.ONEAL8.CIV@US.NAVY.MIL, with proposals expected to remain valid for 60 days post-submission.
    Notice of Intent to Sole Source Virtual Reality Simulator Eyesi Surgical Complete System for Naval Medical Center San Diego
    Dept Of Defense
    The Defense Health Agency (DHA) intends to award a sole source contract to Haag-Streit USA, Inc. for the procurement of a Virtual Reality Simulator Eyesi Surgical Complete System for the Ophthalmology and Refractive Surgery Department at Naval Medical Center San Diego (NMCSD). This acquisition aims to replace a non-functional simulator that is critical for Graduate Medical Education (GME) and patient safety, allowing residents to practice microsurgical skills in a controlled environment, thereby reducing risks associated with live surgeries. The Eyesi simulator is uniquely validated for cataract and vitreoretinal surgeries and includes a curriculum aligned with GME standards, ensuring residents receive adequate training before performing surgeries on actual patients. Interested parties may submit capability statements by January 21, 2025, with the delivery of the simulator required by March 1, 2025. For further inquiries, contact Jennifer Collins at jennifer.e.collins23.civ@health.mil or Kennette Esguerra at kennette.m.esguerra.civ@health.mil.
    6540--Optical Tilt Exam Chairs
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to provide and install twenty new Haig Street/Reliance FX920 Optical Tilt Exam Chairs at the Atlanta VA Medical Center in Decatur, Georgia. This procurement is a Brand Name Only requirement due to the necessity for compatibility with existing Reliance IC7900 Instrument Stands, and it is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The contractor will be responsible for the removal of existing chairs, installation of the new chairs, and disposal of all packing materials, with all tasks to be completed within 60 days of contract award. Quotes are due by December 18, 2025, at 10:00 AM EST, and interested parties should contact Contracting Officer Joseph Locke at joseph.locke@va.gov for further details.
    Naval Hospital Guam-Agana Expanded Badge Readers and Alarm Systems
    Dept Of Defense
    The Defense Health Agency (DHA) intends to award a sole-source contract to G4S Security Systems (Guam), Inc. for the procurement and installation of a badge access system, duress alarm system, and bathroom panic button system at Naval Hospital Guam-Agana (NHGA). This acquisition is necessary to enhance security measures within the Mental Health Department/Crisis Stabilization Program, ensuring that the new systems are compatible with the existing WinPak security framework at the facility. The contract is set to be awarded with a delivery date of September 30, 2025, and interested vendors may submit capability statements to challenge the sole-source basis by August 28, 2025, via email to Cha-on P. Gordon at cha-on.p.gordon2.civ@health.mil. No telephone requests will be honored.
    6530--BR Surgical Optomic ENT Exam Chairs: Brand Name or Equal to
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 20, is seeking qualified sources for the procurement of BR Surgical Optomic ENT Exam Chairs, or equivalent products, for the White City VA Medical Center in Oregon. This Sources Sought Notice aims to gather information from potential suppliers, including Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), small business manufacturers, and large businesses, to assess their capabilities in meeting specific requirements such as electrical movement, programmable memories, and a patient weight capacity of 440 lbs. The chairs are essential for audiology examinations and treatments, including the Dix Hallpike Testing and Epley Maneuver Treatment. Interested parties must submit their capability statements and a courtesy market research quote to Maureen Sundstrom at Maureen.Sundstrom@va.gov by 10:00 AM PST on December 22, 2025, as this is not a request for quotes and no solicitation is currently available.
    Residency Management Suite Software and Maintenance
    Dept Of Defense
    The Department of Defense, through the Defense Health Agency (DHA), intends to sole source the procurement of the Residency Management Suite Software and its maintenance from Qgenda, LLC. This proprietary software is essential for unifying program and resident information into a centralized data warehouse, facilitating compliance with Accreditation Council Graduate Medical Education (ACGME) requirements for 36 Graduate Medical Education (GME) and 22 Graduate Allied Health programs, which collectively support over 700 residents and fellows annually. The software's capabilities are critical for accreditation tracking and management of GME work hours, ensuring the continuity of training for military medical professionals. The estimated value of this contract is $97,000, with an anticipated award date of December 31, 2025. Interested parties may submit capability statements to the primary contact, Rebecca Quint, at rebecca.d.quint.civ@health.mil, by 4:00 PM CT on December 19, 2025.
    Intent for Sole Source Procurement of Accreditation Services for Graduate Medical Education
    Dept Of Defense
    The Defense Health Agency (DHA) intends to award a sole source contract to the Accreditation Council for Graduate Medical Education (ACGME) for accreditation services related to its graduate medical education programs. This contract, set to begin on January 1, 2026, will cover a one-year period and is essential for ensuring that DHA's residency and fellowship programs meet the necessary educational standards for training physicians. ACGME, as the sole accreditor for graduate medical education in the United States, plays a critical role in maintaining the quality of medical training and ultimately the safety and quality of care provided to patients. Interested parties can reach out to John J. Kelley at john.j.kelley36.ctr@health.mil or 703-681-7226, or Cherish Young at cherish.d.young2.civ@health.mil or 703-681-7270 for further information.
    Mizuho Surgical Tables Service
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 15, intends to award a sole source contract for Mizuho Surgical Tables Services at the St. Louis VA Medical Center – John Cochran Division. The procurement involves preventative and corrective maintenance, inspections, and support for proprietary Mizuho OSI HANA Orthopedic Surgical Tables and TRIOS Surgical Tables, which can only be serviced by the original equipment manufacturer due to their specialized nature. This contract, identified by solicitation number 36C25526Q0126, is valued at over the micro-purchase threshold but not exceeding $250,000, and interested parties must submit capabilities statements by December 24, 2025, at 12:00 PM Central Time to Amanda Williams at amanda.williams16@va.gov.