Intent to Sole Source - HistoTrac Maint and Service - Iowa City VA
ID: 36C26325Q0634Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Software Publishers (513210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/041dbd1638da45ac9dbebab3cbce41c8/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole source contract for HistoTrac Software Maintenance Services to One Lambda INC. This contract is essential for maintaining the HistoTrac System, which is critical for tracking compatibility testing results for transplant patients, ensuring accurate laboratory results vital to patient care and transplant surgeries. The estimated cost for the initial year is $17,957.14, totaling $97,261.65 over five years, with the procurement justified under FAR guidelines due to the proprietary nature of the software that only One Lambda can service. Interested vendors are encouraged to submit their capability statements by April 4, 2025, to Savannah Weberg at savannah.weberg@va.gov, although the government currently believes that One Lambda INC. is the only responsible source for this requirement.

    Point(s) of Contact
    Savannah Weberg
    32025216704701
    savannah.weberg@va.gov
    Files
    Title
    Posted
    ISS Service Contract FAR 13.106.docx
    The Iowa City VA Medical Center intends to award a sole source contract to One Lambda INC. for HistoTrac Software Maintenance Services, as per Federal Acquisition Regulation (FAR) guidelines. The proposed contract is a Base +4, firm fixed price agreement justified under 41 U.S.C. 3304(a)(1), indicating that only One Lambda is deemed capable of providing necessary maintenance services specified by the software manufacturer. The North American Industry Classification System (NAICS) code categorizing this service is 513210, with a service code of J065. Although this synopsis serves as a notice rather than a solicitation, other vendors are encouraged to submit their interest and capability statements by April 4, 2025. The government will consider these submissions solely to evaluate the potential for competitive procurement, although it currently believes One Lambda INC. is the only responsible source. The final decision regarding competition for this requirement remains at the discretion of the Government.
    P03 Single Source Justification MPT to SAT.pdf
    The Department of Veterans Affairs is seeking a single-source contract for a maintenance agreement for the HistoTrac Software System, vital for tracking compatibility testing results for transplant patients. The estimated cost for the initial year is $17,957.14, totaling $97,261.65 over five years. The justification for a single-source procurement is based on the unique proprietary nature of the HistoTrac System, which can only be serviced by employees of One Lambda, the original equipment manufacturer (OEM). Market research confirmed that no alternative providers are authorized for maintenance services. The Contracting Officer certified the purchase aligns with federal acquisition guidelines, specifically FAR 13.106-1(b), confirming the necessity of this contract for ensuring accurate laboratory results critical to patient care and transplant surgeries. This document serves to comply with federal acquisition regulations while ensuring continued functionality of essential healthcare software.
    Lifecycle
    Title
    Type
    Intent to Sole Source - HistoTrac Maint and Service - Iowa City VA
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