LEASE - Mobile Siemens Aera 24 CH MRI
ID: W81K0025QA145Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW40M MRC0 WESTJBSA FT SAM HOUSTON, TX, 78234-4504, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (W065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7f0ab5d74a274a2291a667df2f70c290/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking proposals for the lease of a Mobile Siemens Aera MRI unit, a critical medical imaging system, to support operations at Brooke Army Medical Center in Texas. The procurement requires the contractor to provide, deliver, install, and maintain a 1.5 Tesla MRI system, ensuring compliance with safety standards and offering 24/7 technical support, system calibration, and application training. This lease is vital for enhancing medical readiness and operational capabilities within the military healthcare system. Interested small businesses must submit their proposals by August 12, 2025, at 10:00 AM local time, and can direct inquiries to Christina Sylvester or James M. Davis via their provided email addresses.

    Point(s) of Contact
    Christina Sylvester
    christina.b.sylvester.civ@health.mil
    James M Davis
    james.m.davis1.civ@health.mil
    Files
    Title
    Posted
    Solicitation - W81K0025QA145_Mobile MRI Lease.pdf
    This government solicitation, W81K0025QA145, issued by W81K00, is a Request for Proposal (RFP) for the lease of a Mobile Siemens Aera 24 CH MRI unit. The acquisition is a total small business set-aside under NAICS code 532490, with a size standard of 1250 employees. The solicitation outlines requirements for a 12-month lease, including delivery, setup, training, and hard drive replacement, with an option for an additional 12 months. Key dates include an offer due date of August 12, 2025, by 10:00 AM local time. The document details contract clauses, including those related to small business rerepresentation, electronic invoicing via Wide Area WorkFlow (WAWF), and various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses. Offers will be evaluated based on technical factors and price, with options considered. Contractors must be registered in SAM.gov and submit electronic offers to the specified email addresses.
    Solicitation Amendment W81K0025QA1450001 SF 30.pdf
    This document is Amendment 0001 to Solicitation W81K0025QA145, issued on August 7, 2025, by the Medical Readiness Contracting Office West. The amendment provides responses to vendor questions regarding a solicitation for a mobile 1.5 Tesla (1.5T) Magnetic Resonance Imaging (MRI) system. Key clarifications include accepting Siemens Aera or equivalent, updating the required MRI configuration from 24-channel to 48-channel, and specifying a 12-month period of performance with a 6-month option to extend services. Vendors are also advised to provide their lead time for delivery and installation in their proposals instead of a fixed start date. All other terms and conditions of the original solicitation remain unchanged.
    Statement of Work_Mobile MRI System.pdf
    This Statement of Work (SOW) outlines the requirements for leasing a Mobile Siemens Aera 24CH MRI system for Brooke Army Medical Center (BAMC) at Fort Sam Houston, Texas. The contractor is responsible for providing, delivering, installing, and supporting the 1.5 Tesla MRI system in BAMC Parking Lot D, ensuring compliance with safety and regulatory standards. Key services include 24/7 technical support, system calibration, application training, and the provision of necessary documentation. The contractor must also provide preventive and unscheduled maintenance, communicate manufacturer recalls, and facilitate equipment replacements. Qualifications include possessing a valid Authorization to Operate (ATO) on Department of Defense (DoD) networks and ensuring all software has current FDA certifications and a USA license. Site security requirements involve personnel complying with installation access, vehicle registration, identification badge display, and safeguarding government and confidential information, including adherence to FOIA and Privacy Act regulations. Invoicing will be done monthly through Wide Area Workflow (WAWF), with a single non-recurring fee for hard drive removal. The contractor is not required to perform services on government-observed holidays and must maintain patient and confidential information confidentiality. The document also includes a deliverables schedule.
    Lifecycle
    Title
    Type
    LEASE - Mobile Siemens Aera 24 CH MRI
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    JEFO MRI UPGRADE
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is seeking proposals for the upgrade of the JEFO MRI system. This procurement involves imaging equipment and supplies specifically for medical, dental, and veterinary applications, as indicated by the associated PSC code 6525. The upgrade is crucial for enhancing the operational capabilities of medical imaging services within the military context. Interested vendors can reach out to Shawn Carney at shawn.carney@dla.mil or call 215-737-5753 for further details regarding the opportunity and any associated documentation.
    6525--SEP 2025 Equipment Only Consolidation
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the "SEP 2025 Equipment Only Consolidation" contract, specifically aimed at procuring medical imaging equipment and related services. This procurement encompasses a variety of medical devices, including but not limited to MRI systems, ultrasound units, and radiographic equipment, which are essential for enhancing diagnostic capabilities and improving healthcare delivery to veterans. The contract is unrestricted, with a due date for offers set for January 14, 2026, at 11:59 PM CST, and interested vendors can direct inquiries to Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov. The solicitation includes detailed specifications and requirements, emphasizing compliance with security standards and the need for comprehensive training and support services.
    Radiology & Imaging FY2025 Solicitation
    Buyer not available
    The Department of Veterans Affairs is issuing a Request for Proposal (RFP) for the procurement of Radiology Imaging Systems and Accessories, under solicitation number 36H79725R0003. This opportunity encompasses a five-year base period with an option for an additional five years, aiming to establish multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts valued at approximately $6.5 billion over ten years, supporting both the VA and the Department of Defense. The solicitation includes detailed requirements for imaging modalities, compliance with DICOM standards, and contractor responsibilities for training and product support, with proposals due by February 3, 2026. Interested vendors should direct inquiries to LaTonya Whiteside at LaTonya.Whiteside@va.gov by December 18, 2025, to ensure clarity in their submissions.
    6525--SEP 2025 Consolidation - HTME with Extended Installation Services (Includes Turnkey Services)
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the procurement of high-tech medical equipment (HTME) with extended installation services, specifically for the September 2025 Consolidation project. This opportunity includes turnkey services for various medical imaging systems, such as Radiographic/Fluoroscopic (R/F), Computed Tomography (CT), and Nuclear Medicine SPECT/CT systems, which are essential for enhancing diagnostic capabilities and patient care within VA facilities. Interested vendors must adhere to strict submission guidelines and deadlines, with proposals due by March 11, 2026, and inquiries directed to the contracting officer, Michael J Kuchyak, at michael.kuchyak@va.gov.
    Z2DA--Replace MRI 1.5T
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to undertake the project titled "Replace MRI 1.5T" at the Durham VA Health Care System in North Carolina. The project involves comprehensive construction services, including the removal of an outdated MRI machine and the installation of a new 1.5T MRI, while addressing critical deficiencies such as RF shielding, fire sprinkler systems, HVAC, and electrical outlets. This initiative is vital for modernizing imaging services for veterans, ensuring compliance with stringent safety and operational standards. Interested contractors should note that this is a Total SDVOSB Set-Aside opportunity, with a project magnitude between $500,000 and $1,000,000, and sealed bids are due by January 6, 2026, at 11:00 AM EST. For further inquiries, contact Contract Specialist Michael R Proctor at Michael.Proctor2@va.gov.
    Travis AFB - NONDESTRUCTIVE INSPECTION HIGH-ENERGY RADIATION COMPUTED TOMOGRAPHY (CT) SYSTEM MAINTENANCE
    Buyer not available
    The Department of Defense, through the 60th Contracting Squadron at Travis Air Force Base (AFB) in California, is seeking qualified vendors for periodic maintenance and emergency troubleshooting services for the FF85 High-Energy Radiation Computed Tomography (CT) System. The maintenance is critical to prevent dust contamination and ensure the integrity of the system's high-energy X-ray tube heads, with services required every six months and a more extensive inspection annually. Interested businesses, particularly small and disadvantaged firms, are invited to respond to this Sources Sought notice by December 15, 2025, at 1:00 PM Pacific Time, providing necessary business details and capabilities; questions must be submitted by December 9, 2025, to SSgt Alexander Love Gaunt at alexander.lovegaunt@us.af.mil.
    Maintenance support for one (1) year for Stryker Operating Room (OR) Integration Systems and Endoscopy Systems
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking maintenance support for Stryker Operating Room (OR) Integration Systems and Endoscopy Systems at the Naval Medical Center (NMC) San Diego for a duration of one year. This annual full-service contract aims to ensure the operational readiness and reliability of critical medical equipment used in surgical procedures. The maintenance services are vital for maintaining high standards of patient care and operational efficiency within military medical facilities. Interested vendors can reach out to Anthony Giunta at Anthony.Giunta@dla.mil or by phone at 215-737-2126 for further details regarding this opportunity.
    W065--Scope Lease and Service
    Buyer not available
    The Department of Veterans Affairs is seeking quotations for a Brand Name or Equal GI Scope Lease with Service for the Captain James A. Lovell FHCC in North Chicago, IL. The procurement involves leasing and servicing KARL STORZ equipment, including the installation of two additional KARL STORZ NEO AIR systems, to meet increased clinical demand while ensuring compatibility with existing systems and advanced imaging features. This contract is crucial for maintaining high-quality medical services and enhancing operational efficiency within the facility. Interested parties should contact Contract Specialist Jennifer Mead at Jennifer.Mead@va.gov or 414-844-4800 for further details, as this opportunity falls under NAICS code 532490 and PSC code W065.
    Preventive Maintenance Services For Government-Owned Clinical Philips Ingenia Elition 3.0T MRI Scanner
    Buyer not available
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking qualified contractors to provide preventive maintenance services for a government-owned Philips Ingenia Elition 3.0T MRI scanner. The objective of this procurement is to ensure the optimal functioning and reliability of the MRI scanner, which is critical for various clinical applications and research initiatives within the NIH. This maintenance service is essential for sustaining the operational integrity of the equipment, thereby supporting the health and research missions of the NIH. Interested parties can reach out to John Russell, Contract Specialist, at John.Russell3@nih.gov, or Reyes Rodriguez, Contracting Officer, at reyes.rodriguez@nih.gov for further details regarding this opportunity.
    Medical Physics Testing
    Buyer not available
    The Department of Defense, through the Department of the Army, is seeking proposals for Medical Physics Testing services under a combined synopsis/solicitation format. This procurement is specifically set aside for small businesses, with a focus on commercial items categorized under NAICS code 541990, which encompasses all other professional, scientific, and technical services. The selected contractor will play a crucial role in ensuring the quality and safety of medical, dental, and veterinary equipment and supplies, which is vital for maintaining health standards within military facilities. Proposals are due by 2:00 PM Eastern Daylight Time on December 18, 2025, and must be submitted via email to the designated contacts, Justin Balster and Jason Holck, who will confirm receipt of all submissions.