Propane Supplies and Maintenance Service Contract
ID: 75H70325Q00002Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICECALIFORNIA INDIAN HEALTH SERVICESACRAMENTO, CA, 95814, USA

NAICS

Fuel Dealers (457210)

PSC

FUEL OILS (9140)

Original Source

https://sam.gov/opp/a38fb02d695b4e919b906804347b6c30/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a Propane Supplies and Maintenance Service Contract for the Desert Sage Youth Wellness Center in Hemet, California. The contract requires the provision of liquid propane for heating, cooking, and water heating, along with maintenance services for three 1,000-gallon propane tanks, including annual inspections and emergency service responses. This procurement is vital for ensuring the operational safety and service continuity of the facility, which serves Native American and Alaskan Native youth with substance abuse disorders. Interested contractors should contact Alicia Powell at Alicia.powell@IHS.gov or call 916-268-1295 for further details, and proposals must adhere to the structured pricing format outlined in the Request for Proposal documents.

    Point(s) of Contact
    Alicia Powell
    (916) 268-1295
    Alicia.powell@IHS.gov
    Files
    Title
    Posted
    final PWS.docx
    The Indian Health Service is issuing a Performance Work Statement for the contract of Propane Supplies and Maintenance Services at the Desert Sage Youth Wellness Center in Hemet, CA. This facility, dedicated to Native American and Alaskan Native youth with substance abuse disorders, requires a reliable supply and maintenance of liquid propane for its heating, cooking, and water heating needs. The selected contractor will maintain three centrally located 1,000-gallon propane tanks, ensuring they are adequately supplied and in compliance with best practices and safety regulations. Key responsibilities include providing propane deliveries, conducting annual inspections, and performing preventive maintenance and repairs. Contractors must have certified technicians and follow specific federal safety guidelines. The contract will cover a base year and four additional optional years. Deliverables include the annual inspection report and emergency service responses. This document serves as a formal request for proposals, emphasizing the commitment of the U.S. Department of Health and Human Services to maintaining operational safety and service continuity for youth rehabilitation services at the center.
    Past Performance Evaluation Questionnaire.rtf
    The Desert Sage Youth Wellness Center (DSYWC) has developed a Past Performance Evaluation Questionnaire Form designed to assess the performance of contractors applying for federal contracts. The evaluation focuses on the contractor's past and current performance over the last three years, requiring factual and accurate responses. The form uses a scale from "Outstanding" to "Unacceptable" to evaluate six key performance criteria: timeliness, quality of work, communication, adherence to specifications, and problem resolution. Each criterion includes a comment section for additional insights. This questionnaire is vital for determining contractor qualifications, ensuring only those with demonstrated past success are considered for federal grants and RFPs. The completed forms should be submitted to the specified contracting specialist to aid in the award decision-making process.
    Pricing.docx
    The document outlines a Request for Proposal (RFP) for propane services over a five-year period, requiring bidders to submit fixed yearly prices for specified "CLIN" (Contract Line Item Number) related to tank relocations. It includes a base year and four optional years, each with a designated space for the yearly total pricing. The totals from each year, as well as a grand total for the entire period, must be provided. This structured format aims to standardize pricing for evaluation, ensuring fair comparisons among bids for government procurement of propane services. Overall, the document facilitates systematic price competition in accordance with federal and state guidelines for efficiency and transparency in public contracts.
    Questions and Answers.docx
    This document presents questions and answers related to the fuel usage and infrastructure at the Desert Sage facility. The facility uses an average of 8,769 gallons of propane annually. Tank refilling frequency varies by year, with six refills recorded in 2025, eight in 2024, and nine in 2023. The tanks are six years old and were last inspected in March 2024. This information indicates the facility's operational requirements concerning propane consumption and tank management, which is relevant for federal and state agencies assessing energy efficiency, safety compliance, and funding opportunities for operational improvements. Understanding the facility's propane usage and maintenance history can assist in the planning and execution of related grants and proposals.
    solicitation.pdf
    wd.pdf
    Lifecycle
    Title
    Type
    Propane Supplies and Maintenance Service Contract
    Currently viewing
    Combined Synopsis/Solicitation
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