J065--Base YR (02/01/2025 - 01/31/2026) + 4 OYs Elekta Versa LINAC Service Support
ID: 36C25225Q0038Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF252-NETWORK CONTRACT OFFICE 12 (36C252)MILWAUKEE, WI, 53214, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/0cbe39b31ea34c9296e89e7c7195fa17/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to negotiate a sole source contract with Elekta, Inc. for service support of two Elekta Versa HD Linear Accelerators at the Clement J. Zabolocki VA Medical Center in Milwaukee, WI, covering the base year from February 1, 2025, to January 31, 2026, with four additional option years. The procurement requires comprehensive service support, including scheduled and unscheduled maintenance, software updates, technical assistance, and obsolescence protection, as Elekta is the only authorized provider for these services. This initiative underscores the VA's commitment to ensuring the reliability and quality of critical medical equipment through stringent procurement standards. Interested vendors must submit capability statements by 10:00 AM CDT on October 22, 2024, demonstrating compliance with specific requirements, including OEM authorization and certified technical personnel, to Eileen Meyer at eileen.meyer@va.gov.

    Point(s) of Contact
    eileen.meyer@va.govEileen Meyer
    414-844-4800x43432
    eileen.meyer@va.gov
    Files
    Title
    Posted
    36C25225Q0038.docx
    The Department of Veterans Affairs (VA) intends to negotiate a sole source contract with Elekta, Inc. for service support of two Elekta Versa HD Linear Accelerators at the Clement J. Zabolocki VA Medical Center in Milwaukee, WI, for the base year from February 1, 2025, to January 31, 2026, plus four option years. This service encompasses scheduled and unscheduled maintenance, software updates, technical assistance, and obsolescence protection. The procurement is justified under FAR Part 13.5 as Elekta is the only authorized provider. Interested vendors can submit capability statements, demonstrating compliance with specific requirements, including authorization from the OEM, ability to procure OEM parts, and proof of certified technical personnel. The submission deadline is October 22, 2024. The document emphasizes that all supplies must be new and original, prohibiting gray market or counterfeit items. This notice outlines the VA's intent to ensure the quality and reliability of critical medical equipment through stringent procurement standards while maintaining a clear avenue for potential vendors to express interest under strict conditions.
    Lifecycle
    Title
    Type
    J065--Base YR (02/01/2025 - 01/31/2026) + 4 OYs Elekta Versa LINAC Service Support
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