J046--FY25 SERVICE - WATER SOFTENER SERVICE CONTRACT (BASE+ OPT4) Base plus four (4) Option Years VA New Jersey Healthcare System Both East Orange and Lyons Medical Centers
ID: 36C24225Q0020Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

All Other Support Services (561990)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- WATER PURIFICATION AND SEWAGE TREATMENT EQUIPMENT (J046)

Original Source

https://sam.gov/opp/ae739427c0a040cfb0df3a66e99c68f3/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to provide water softener maintenance services for the New Jersey Healthcare System, specifically at the East Orange and Lyons VA Medical Centers. The contract encompasses a base year starting December 1, 2024, with the option for four additional years, focusing on preventive maintenance to ensure the effective operation of water softening equipment and to mitigate mineral buildup. This initiative is crucial for maintaining high standards in healthcare facilities, as it directly impacts the longevity and efficiency of critical hospital infrastructure. Interested contractors must submit their official quotes by November 20, 2024, at 3:00 PM EST, and can direct inquiries to Contract Specialist Julie R Monagan Barnard at Julie.MonaganBarnard@va.gov.

    Point(s) of Contact
    Julie R Monagan BarnardContract Specialist
    Julie.MonaganBarnard@va.gov
    Files
    Title
    Posted
    36C24225Q0020_1.docx
    The Department of Veterans Affairs is announcing a presolicitation for a Water Softener Service Contract, covering maintenance, testing, and reporting services at the VA New Jersey Healthcare System, specifically for the East Orange and Lyons Medical Centers. The contract will consist of a base year plus four option years, with a focus on small business participation. Interested parties must submit their responses by November 6, 2024, at 3:00 PM Eastern Time. The solicitation is set to be publicly available around October 23, 2024. Potential bidders can reach out to Contract Specialist Julie Monagan Barnard for further inquiries. This solicitation aligns with the VA's commitment to ensuring high-quality service and maintenance in veterans' healthcare facilities while promoting small business engagement.
    36C24225Q0020.docx
    The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs seeking small business vendors for water softener service, testing, and reporting at the New Jersey Healthcare System’s East Orange and Lyons VA Medical Centers. The contract includes a base year, starting December 1, 2024, with up to four optional years, ensuring preventive maintenance on water softening equipment to mitigate mineral deposits and extend equipment life. The contracted services require monthly and annual maintenance, detailed reporting, and compliance with safety standards. Invoices will be submitted electronically on a monthly basis, aligning with federal wage determination regulations to ensure fair compensation for service workers involved. The RFP stresses the importance of vendor experience, and the successful contractor must provide all necessary tools and labor to perform the maintenance tasks enumerated in the statement of work. This initiative reflects the VA's commitment to maintaining high standards in healthcare service facilities through effective vendor partnerships.
    36C24225Q0020 0001.docx
    The document is Amendment 0001 related to Solicitation 36C24225Q0020 issued by the Department of Veterans Affairs, extending the deadline for offers to November 20, 2024, at 3 PM EST. The amendment updates evaluation factors regarding technical capability and experience for contractors providing water softener maintenance services. Offers will be assessed based on three primary factors: Technical Capability and Experience, References from Commensurate Services, and Price/Cost, all evaluated without specific weighting. Contractors must demonstrate relevant experience, provide a management plan, and submit at least three references, detailing contact information and contract performance dates. The cost must be fair and reasonable, considering market rates and prior government contracts. Quotes must be submitted electronically in two parts: the technical proposal and the price quote, with specific instructions outlined in the amendment. The amendment also indicates that further clarifications will address additional vendor inquiries. Overall, the purpose of the document is to guide potential contractors on compliance requirements and evaluation criteria for the associated services, emphasizing transparent and fair selection processes in government contracting.
    36C24225Q0020 0002.docx
    The document is an amendment (0002) to a solicitation for water softener maintenance services for the Department of Veterans Affairs (VA) New Jersey Healthcare System. The amendment extends the deadline for offers to November 20, 2024, at 3:00 PM EST and addresses vendor inquiries regarding the existing water softener systems at the East Orange and Lyons VA Medical Centers. It includes details about maintenance requirements, expected services, and contractor responsibilities, such as performing monthly and annual maintenance, parts replacement, and reporting. The Statement of Work outlines the introduction, maintenance service details, locations, and performance periods, emphasizing the need for contractors to adhere to strict safety standards. Specific equipment servicing and reporting expectations are detailed, including testing for water quality and submitting documentation after maintenance. The document highlights the importance of immediate repairs and clear communication for any damages. The objective is to ensure efficient operation of water softening systems, thereby preventing mineral buildup in critical hospital infrastructure, ultimately enhancing service and longevity. This amendment reflects the VA's commitment to maintaining critical hospital systems through structured oversight and established accountability protocols necessary for government contracts.
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