LEGACY DATA CONSOLIDATION SOLUTION – HEALTH INFORMATION ARCHIVE
ID: HT003824R0006Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYROSSLYN, VA, 22209, USA

NAICS

Computer Systems Design Services (541512)

PSC

SUPPORT- PROFESSIONAL: ENGINEERING/TECHNICAL (R425)

Original Source

https://sam.gov/opp/8097dceb41d14a768964f65da51ca5d5/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency (DHA), intends to award a sole source contract to Mediquant, LLC for the provision of Health Information Archive (HIA) services aimed at consolidating legacy data and maintaining software systems. This contract will support the Enterprise Intelligence and Data Solutions (EIDS) Program Management Office (PMO) by mapping and loading data sets into Mediquant's proprietary data model and ensuring the operational integrity of the HIA, which is crucial for managing health-related information. The contract is expected to be a Firm Fixed-Price agreement with a base period of 12 months and four additional option periods, with an anticipated award date no later than December 2024. Interested parties may express their capabilities to Domonique Holmes via email at domonique.p.holmes.civ@health.mil within 7 calendar days of this notice.

    Files
    Title
    Posted
    DRAFT_PWS_HT003824R0006.pdf
    The government seeks a comprehensive solution for legacy data consolidation within the healthcare sector. The primary objective is to integrate critical clinical data from diverse sources, including CHCS, CIS, ARMD, and EBMS-T systems, into a secure Health Information Archive (HIA). This HIA should become a central repository for longitudinal patient records, enabling efficient access and analysis. The solution must ensure data accuracy, integrity, and compliance with HIPAA and The Privacy Act of 1974. Key requirements include data mapping, loading, and quality engineering to facilitate seamless data transfer. The selected vendor will develop a user-friendly interface for data retrieval and analysis, with quick response times. They will also provide sustainment support, including life-cycle management, supply support, and technical capabilities like configuration management and logistics trade studies. Additionally, the solution must adhere to cybersecurity protocols, with clearance at the Secret level for some personnel. The contract, valued at around $25 million, is expected to run for five years. Key dates include a monthly status report submission deadline and a final technical report due at contract completion. Evaluation criteria will assess the technical merit of proposals, with particular focus on legacy data handling and security.
    HT003824R0006_QAs.pdf
    The government seeks a legacy data consolidation solution for health information archiving, aiming to transition from various legacy systems to a secure, cloud-based platform. The focus is on migrating and managing sensitive health data, with an emphasis on Oracle and MS SQL Servers. Vendors are expected to propose solutions for data migration, management, and digitization, including alternatives to the current software stack. Notably, the government intends to continue using the existing solution's software, but it will consider cost-effective options. Key tasks involve finalizing development, deployment, and database management, with a target of achieving 100% migration within a year. Access to government resources will be provided, but vendors must accommodate their own AWS gateway access. The government will evaluate proposals based on technical merit, cost-effectiveness, and compliance with records management standards, among other factors. If an RFP is released, it will include more detailed requirements, and vendors should be prepared to provide fixed-price quotes for the work. The government's preference is to award a contract by early 2024.
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