Notice of Intent to Issue a Sole Source Award for Trimble Products, for the USDA, NRCS Arkansas State Office
ID: 12FPC124Q0070Type: Special Notice
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTER

NAICS

Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing (334511)

Original Source

https://sam.gov/opp/0e3c8b5755ea40aab04d3113c5579bbb/view
Timeline
    Description

    The United States Department of Agriculture (USDA), through the Farm Production and Conservation (FPAC) and the National Conservation Resource Service (NRCS) Arkansas State Office, intends to award a sole source purchase order to Navigation Electronics, Inc. for Trimble products essential for their operations. This procurement includes various Trimble equipment such as receivers, controllers, accessories, and software licensing, along with a trade-in of existing government-owned Trimble R8 Model 4 receivers. The contract is governed by Federal Acquisition Regulations (FAR) and falls under NAICS classification 334511, which pertains to navigation and detection instruments. Interested vendors may submit capability statements by September 9, 2024, to demonstrate their ability to meet the government's needs, although this is not a request for competitive proposals. For further inquiries, potential suppliers can contact Eugene Jackson at eugene.jackson2@USDA.gov or Brantt Lindsey at brantt.lindsey@usda.gov.

    Point(s) of Contact
    Eugene Jackson
    (202) 903-9202
    eugene.jackson2@USDA.gov
    Brantt Lindsey
    brantt.lindsey@usda.gov
    Files
    Title
    Posted
    P06 -FAR 13.5 Single Source or Brand Name Justification Exceeding SAT 1136182_MD PDF Format_Redacted.pdf
    The document outlines the guidelines for justifying sole source acquisitions in federal procurement, specifically when the contract exceeds $750,000. It emphasizes the need for competition, particularly by using the FAR Part 13.5 procedures, which permits certain acquisitions between $750,000 and $7.5 million to bypass full competition requirements if justified in writing. Program personnel are encouraged to collaborate with contracting officers to maximize competition and provide necessary documentation when full competition cannot be achieved. It highlights that brand name specifications should be used cautiously and only if essential, emphasizing the importance of market research. Additionally, the document sets forth posting requirements for justifications to ensure transparency, stating that justifications should be publicly available shortly after contract awards, with specific provisions for urgent circumstances. Lastly, it details the necessary review and approval process for signatures, ensuring compliance with the Freedom of Information Act. This guidance is crucial for federal and state/local RFPs, supporting accountability and effective allocation of resources while promoting competition in the procurement process.
    S01 - RFQ - 12FPC124Q0070.pdf
    The USDA Natural Resources Conservation Service (NRCS) in Arkansas has released a Request for Proposal (RFP) for the procurement of various Trimble equipment, with specific trade-in items being considered for discounts. The RFP details a structured process for quote submission, emphasizing the need for a firm fixed-price purchase order. Suppliers must provide a comprehensive quote that includes unit pricing, delivery costs, and trade-in values by September 10, 2024, at 10:00 AM ET. Key points highlight the necessary product specifications, delivery requirements (15 days post-award), and the evaluation criteria for selecting offers, which focus on technical acceptability, SAM registration, and fair pricing analysis. The contract includes essential clauses concerning invoicing, electronic payment processing, and compliance with federal acquisition regulations. The purpose of this RFP is to procure high-quality equipment while leveraging the value of trade-in items, ensuring efficiency and cost-effectiveness for government operations.
    S03 - Notice of Intent to Award a Sole Source Contract.pdf
    The USDA's Farm Production and Conservation, in collaboration with the NRCS Arkansas State Office, intends to award a sole source contract to Navigation Electronics, Inc. for purchasing Trimble products necessary for their operations. This contract includes equipment such as receivers, controllers, various accessories, and licensing for Trimble software, alongside a trade-in of existing government-owned Trimble R8 Model 4 receivers. The procurement falls under Federal Acquisition Regulations (FAR) and utilizes NAICS classification 334511 for navigation and detection instruments. Although this action is not a request for competitive proposals, other interested vendors can submit capability statements to demonstrate their ability to meet the government’s needs. These statements must be submitted by September 9, 2024, with the final decision on competition resting solely with the government. The notice emphasizes that the intent of the announcement is to inform potential suppliers rather than solicit bids. This effort showcases the government’s focus on ensuring the availability of necessary equipment through a streamlined procurement process.
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