Sources Sought for Regulated Medical Waste Services St. Cloud VA
ID: 36C26325Q0618Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Hazardous Waste Treatment and Disposal (562211)

PSC

HAZARDOUS MATERIAL SPILL CONTAINMENT AND CLEAN-UP EQUIPMENT AND MATERIAL (4235)

Original Source

https://sam.gov/opp/988de8d799544a4087d31cbb658a528d/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide regulated medical waste (RMW) and trace chemotherapy waste disposal services for the St. Cloud VA Health Care System. The procurement involves the collection, transportation, treatment, and disposal of infectious and hazardous waste over a base year and four optional years, commencing on July 1, 2025. This contract is crucial for ensuring safe disposal practices that comply with federal health and environmental regulations, supporting the VA's commitment to community health and sustainability. Interested vendors must submit their responses by April 16, 2024, at 10:00 AM Central Time to Mrs. Alberta Mickells, Contract Specialist, at Alberta.Mickells@va.gov.

    Point(s) of Contact
    Alberta Mickells
    (402) 995-3081
    alberta.Mickells@va.gov
    Dennis Salmonsen
    (605) 347-2511
    dennis.salmnsen@va.gov
    Files
    Title
    Posted
    36C26325Q0618_1.docx
    The presolicitation notice outlines a federal procurement effort by the St. Cloud VA Health Care System for regulated medical waste (RMW) and trace chemotherapy waste disposal services. The contract involves collection, transportation, treatment, and disposal of infectious and hazardous waste over a period of one base year and four optional years, beginning July 1, 2025. The contractor must have specific federal certifications, maintain appropriate permits, and ensure compliance with various health and environmental regulations. Waste management procedures include the proper labeling and handling of containers, maintaining waste tracking systems, and providing manifest documentation for accountability. The contractor is also responsible for scheduled waste pickups at multiple locations, including the main facility and three community-based outpatient clinics (CBOCs). This contract aims to ensure safe disposal of medical waste while adhering to regulatory standards and supporting the VA's commitment to community health and environmental sustainability.
    Sources Sought Regulated Medical Waste St. Cloud VA.pdf
    The St. Cloud VA Health Care System is soliciting responses through a Sources Sought Notice for services to collect, transport, treat, and dispose of Regulated Medical Waste (RMW), including infectious waste and trace chemotherapy waste. The notice is aimed at assessing the market to identify qualified vendors capable of fulfilling these requirements, with a focus on small business classifications. Contractors must provide extensive documentation of their capabilities, including their licensing for hazardous waste transportation, compliance with relevant regulations, and a draft Statement of Work (SOW) outlining the required services. The contract encompasses a Firm Fixed Price Service Contract for one base year with four optional renewal years, underscoring the critical nature of compliance with federal and state regulations related to hazardous waste management. Contractors are responsible for all logistical aspects of waste handling, from collection through to disposal, including maintaining necessary permits, providing storage containers, and generating treatment and disposal manifests. The response deadline for interested vendors is April 16, 2024, and submissions should demonstrate capabilities and understanding of the environmental and safety protocols associated with managing medical waste. This initiative highlights the VA's commitment to ensuring safe and compliant waste management practices within its healthcare operations.
    Similar Opportunities
    Regulated Medical Waste Services
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Health Care Activity, is seeking sources for Regulated Medical Waste (RMW) disposal services to support military medical treatment facilities across the United States, Guam, and Puerto Rico. The procurement aims to identify qualified contractors capable of providing comprehensive RMW removal, transportation, and disposal services, adhering to federal, state, and local regulations, including those for hazardous waste. This initiative is crucial for maintaining health and safety standards within military healthcare environments, ensuring proper handling of potentially infectious materials. Interested parties must submit their capability statements, along with the required Market Research Questionnaire and Experience Reporting Form, to the designated contacts by the specified deadlines, with the contract anticipated to be awarded as a firm fixed price agreement commencing on January 31, 2027.
    Regulated Medical Waste Disposal for Roseburg VAHCS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor to provide Regulated Medical Waste disposal services for the Roseburg VA Health Care System and its associated clinics in Oregon. The procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and includes a firm fixed price contract with a base year and four option years, running from January 2026 to December 2031. The services required encompass weekly and bi-weekly pickups of various medical wastes, which must be incinerated for energy recovery, while ensuring compliance with all relevant regulations and maintaining security and HIPAA standards. Interested parties should contact Brian Millington at brian.millington@va.gov for further details regarding the solicitation.
    S222--FY26 Medical Waste Removal Solicitation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is soliciting proposals for the FY26 Medical Waste Removal Services at the Southeast Louisiana Veterans Healthcare System in New Orleans, LA. This procurement, which is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), requires contractors to provide comprehensive medical waste disposal services, including regulated medical waste, chemotherapy waste, and pharmaceutical waste, along with necessary maintenance and repair of housekeeping equipment. The contract will span from January 1, 2026, to December 31, 2030, with proposals due electronically by December 19, 2025, at 1:00 p.m. CST. Interested parties should contact Christopher Rossi at christopher.rossi2@va.gov for further details and are encouraged to attend a mandatory site visit on December 12, 2025, at 10:00 a.m. CST.
    S222--DEA Hazardous Drug Waste Removal and Disposal - Eastern Colorado VA Health Care System
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors for DEA Hazardous Drug Waste Removal and Disposal services for the Eastern Colorado VA Health Care System, specifically at the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. The procurement aims to establish a comprehensive waste management system that includes the secure collection, transportation, and incineration of hazardous pharmaceutical wastes, ensuring compliance with federal, state, and local regulations. This service is critical for maintaining safety and regulatory compliance in the handling of controlled substances within VA facilities. Quotes are due by December 19, 2025, at 2:00 PM MST, and interested parties should contact Contracting Officer Noaa Lanotte at Noaa.Lanotte@va.gov for further information.
    S222--Waste Removal Services Battle Creek
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for Waste Removal Services at the Battle Creek VA Medical Center. This procurement aims to establish a firm fixed-price contract for general waste removal and recycling services, covering various trash and recycling needs across multiple buildings on the campus. The contract will span a base year from January 1, 2026, to December 31, 2026, with two optional years for 2027 and 2028, and is critical for maintaining a clean and safe environment for veterans and staff. Interested offerors must submit their proposals by December 23, 2025, at 9:00 AM EST, and direct any questions to Contracting Specialist Janel N Tate-Montgomery at janel.tate-montgomery@va.gov.
    S222--Hazardous Waste Treatment & Disposal - Detroit
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) for Hazardous Waste Treatment and Disposal services at the John D. Dingell VA Medical Center in Detroit, Michigan. The procurement involves comprehensive waste management, including the characterization, packaging, transportation, and disposal of various hazardous and non-hazardous waste streams, adhering to federal and state regulations. This contract is crucial for maintaining compliance with environmental standards and ensuring the safe disposal of waste generated by the medical facility. Interested parties must submit their proposals by December 18, 2025, at 12:00 PM NOON, with a guaranteed minimum contract value of $40,000 and a maximum total value of $400,000, including options. For further inquiries, contact Morgan Stein at Morgan.Stein@va.gov.
    DFW Universal Waste Removal Amended for Q&A
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the National Cemetery Administration, is soliciting offers for universal waste collection services at the Dallas-Fort Worth National Cemetery under Solicitation Number 36C78626Q50028. The contract encompasses the removal, collection, and disposal of various hazardous wastes, including used oil, oily water, and oil filters, over a base year and four option years from 2026 to 2030, with specific guidelines for cleaning procedures and spill management. This procurement is crucial for maintaining environmental safety and compliance with regulations, and it is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Interested vendors should direct inquiries to David Hester at David.Hester@va.gov, with questions due by December 12, 2025, and responses to be issued by December 16, 2025.
    S205--VISN 5 Municipal Solid Waste & Recycling Single Award BPA Washington DC and Maryland VAMCs Only (4 VAMCs & 13 CBOCs) Set aside as Tiered Evaluation including SDVOSB, VOSB and SB
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a Blanket Purchase Agreement (BPA) for municipal solid waste disposal and recycling services across its VISN 5 facilities in Maryland and Washington D.C. The procurement aims to establish a single-award, firm-fixed-unit-price BPA that emphasizes a value-engineered approach to maximize recycling and minimize landfill use, with a tiered evaluation process prioritizing Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and Small Businesses. This contract is crucial for maintaining effective waste management and recycling programs at various VA Medical Centers and Community-Based Outpatient Clinics, ensuring compliance with federal, state, and local regulations. Interested contractors must submit their quotes by January 20, 2026, and direct any questions to Darren G. Morris at darren.morris2@va.gov.
    S205--VISN 5 Municipal Solid Waste & Recycling Single Award BPA West Virginia VAMCs Only (4 VAMCs & 17 CBOCs) Set aside as Tiered Evaluation including SDVOSB, VOSB and SB
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for a Blanket Purchase Agreement (BPA) for Municipal Solid Waste and Recycling Services specifically for VISN 5 facilities in West Virginia, which includes four VA Medical Centers (VAMCs) and seventeen Community-Based Outpatient Clinics (CBOCs). The procurement aims to establish a single-award, firm-fixed-unit-price BPA that will cover the collection, transportation, and disposal of municipal solid waste, industrial waste, and construction debris, alongside a comprehensive recycling program that emphasizes education and outreach. This initiative is crucial for maintaining environmental standards and efficient waste management within the VA facilities. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), must submit their quotes by January 22, 2026, with questions due by January 8, 2026. For further inquiries, contact Darren G. Morris at darren.morris2@va.gov.
    Waste Disposal Services at Ft. Sill National Cemetery
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for waste disposal services at Fort Sill National Cemetery in Oklahoma, specifically for universal waste collection. The procurement aims to secure a contractor capable of handling the removal of used oil/coolant, oily water from an oil/water separator tank, and cleaning the sand interceptor, with a focus on compliance with federal regulations and the provision of qualified personnel. This contract is a 100% Service-Disabled Veteran-Owned Small Business set-aside, covering a base period through October 31, 2026, with four additional one-year options. Interested contractors must submit their offers by December 18, 2025, at 11:00 AM EST, and direct any questions to David Hester at David.Hester@va.gov.