Intent to Sole Source Headlight Audio Visual INC for AV Equipment Installation
ID: N3904024Q0218Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYPORTSMOUTH NAVAL SHIPYARD GFPORTSMOUTH, NH, 03801-5000, USA

NAICS

Other Computer Related Services (541519)

PSC

INSTALLATION OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (N059)

Original Source

https://sam.gov/opp/e436956456204545aae44b889d6f34e5/view
Timeline
    Description

    The Department of Defense, specifically the Portsmouth Naval Shipyard, intends to award a sole source Firm-Fixed Price contract to Headlight Audio Visual INC for the installation of audio-visual (AV) equipment. The procurement is necessitated by the unique qualifications of the contractor, which are essential for maintaining compatibility with existing AV systems across various conference rooms, thereby ensuring operational efficiency and minimizing training requirements for users. This acquisition is critical for standardizing AV systems within the shipyard, with an urgent need for timely delivery within one year post-award. Interested parties may express their interest and capability by contacting Sarashea Falla at sarashea.falla.civ@us.navy.mil or by phone at 207-438-3874.

    Point(s) of Contact
    Sarashea Falla
    (207) 438-3874
    sarashea.falla.civ@us.navy.mil
    Files
    Title
    Posted
    N3904024Q0218 LSJ 1_Redacted.pdf
    This document outlines the justification for using limited competition for a procurement action under the simplified acquisition threshold, specifically for replacing a projector in the Shipyard Auditorium. It states that the contracting officer will solicit only one source due to unique circumstances, citing urgency and proprietary rights as primary reasons for limiting competition. The projector being procured is a Panasonic model, essential for various functions involving department and tenant employees. The current AV system, installed and maintained exclusively by Headlight Audio Visual, must remain compatible with the new equipment to avoid conflicts with existing programming and warranties. The procurement is deemed urgent, needing a six-month period of performance to ensure uninterrupted operations. Overall, this procurement decision emphasizes the necessity of maintaining operational continuity and compatibility with established systems, while also adhering to federal acquisition regulations.
    N3904024Q0218 LSJ 2_Redacted.pdf
    This document outlines the justification for utilizing a sole-source approach in a procurement process under the simplified acquisition threshold for an Audio Visual (AV) System at Portsmouth Naval Shipyard. According to FAR 13.106-1(b)(1)(i), competition may be limited when only one source is available due to specific circumstances, such as proprietary rights or the necessity for system uniformity across various conference rooms. The selected AV system must match existing systems in functionality to facilitate ease of use for a diverse range of users spanning the entire shipyard, thus minimizing the need for extensive training. The memorandum asserts that the requirement cannot be fulfilled through competitive bidding due to these specific needs, primarily aiming for standardization and operational efficiency. The document further affirms the urgency of the acquisition, confirming that timely delivery within one year post-award is essential. The certification and approval sections provide verification from the contracting officer, indicating the completeness of the justification provided. Overall, this memorandum reflects the government’s adherence to procurement guidelines while addressing operational needs through a focused acquisition strategy.
    Lifecycle
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    Intent to Sole Source Headlight Audio Visual INC for AV Equipment Installation
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