Independence Day Event - Catering services
ID: 19PE5025Q0020Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUSEMBASSY LIMAWASHINGTON, DC, 20520, USA

NAICS

Food Service Contractors (72231)

PSC

FOOD COOKING, BAKING, AND SERVING EQUIPMENT (7310)

Original Source

https://sam.gov/opp/241295d05f254041800e5ff1c4addb63/view
Timeline
  1. 1
    Posted Mar 28, 2025, 12:00 AM UTC
  2. 2
    Updated Mar 28, 2025, 12:00 AM UTC
  3. 3
    Due Apr 11, 2025, 2:00 PM UTC
Description

The U.S. Department of State, through the U.S. Embassy in Lima, Peru, is seeking qualified vendors to provide catering services for its Independence Day celebration scheduled for July 3, 2025. The event will host approximately 1,400 guests and requires a diverse menu featuring high-quality American and Peruvian cuisine, including appetizers, main courses, and various food stations. This procurement emphasizes the importance of quality service, compliance with U.S. Embassy security protocols, and the ability to accommodate dietary restrictions, with proposals due electronically by April 11, 2025. Interested parties should submit detailed menus, relevant experience, and compliance documents, and may contact Seth Langer at langers@state.gov or Caterina Cicirello at cicirellocl@state.gov for further information.

Point(s) of Contact
Seth Langer
(511) 618-2625
langers@state.gov
Caterina Cicirello
516182712
cicirellocl@state.gov
Files
Title
Posted
RFQ19PE5025Q0020 - CATERER SERVICES Package.pdf
Mar 28, 2025, 3:06 PM UTC
The U.S. Embassy in Lima, Peru, has issued Request for Quotations (RFQ) number 19PE5025Q0020 for catering services for its Independence Day celebration scheduled on July 3, 2025. The event aims to host approximately 1,400 guests and requires high-quality American and Peruvian cuisine, with a proposed menu inclusive of appetizers, main courses, and various food stations. Submissions must be sent electronically by April 11, 2025, in specified formats, and must include a detailed menu, experience with similar events, and compliance documents, like proof of SAM registration. Proposals will undergo evaluation, and the lowest-priced, responsible offer may be selected without further discussions. The contractor is also responsible for ensuring timely setup, food safety, and staff appearance, coordinating with other vendors, and addressing any dietary restrictions. Cleanup and post-event responsibilities, along with adherence to U.S. Embassy security protocols, are outlined. Overall, this RFQ reflects the government's procurement process for event-related services while emphasizing quality, compliance, and timely execution in alignment with federal requirements.
Lifecycle
Title
Type
Independence Day Event - Catering services
Currently viewing
Solicitation
Similar Opportunities
Catering services for U.S. Embassy Belgrade
Buyer not available
The U.S. Embassy in Belgrade is seeking qualified vendors to provide catering services for its official Independence Day Reception scheduled for July 1, 2025. The contractor will be responsible for delivering food and beverage services for approximately 1,000 guests, including a variety of canapé-sized options suitable for a stand-up reception, while adhering to the Embassy's quality assurance standards. This procurement is critical for ensuring a successful diplomatic event and emphasizes compliance with federal regulations, including anti-discrimination laws. Interested parties must submit their quotations electronically by April 30, 2025, and are encouraged to attend a pre-proposal conference on April 23, 2025, for further details. For inquiries, contact Damian Richard at BLG-Procurement@state.gov.
Independence Day event – Catering services
Buyer not available
The U.S. Embassy in Zagreb, Croatia, is seeking quotations for catering services for its Independence Day event scheduled for July 2, 2025, which will host approximately 500 guests. The procurement requires a buffet-style dinner featuring traditional American appetizers and desserts, with all food prepared offsite and served outdoors, necessitating appropriate equipment and staffing to ensure a successful event. This opportunity is significant as it aligns with government initiatives to facilitate public celebrations, emphasizing compliance with federal regulations and efficient service delivery. Interested vendors must submit their complete quotations, including a technical proposal and pricing, by May 20, 2025, and can contact Roggero Michelle at RoggeroMP@state.gov or Matthew A. Dean at Deanm2@state.gov for further information.
Venue and Related Services for Independence Day Celebration 2025
Buyer not available
The U.S. Embassy in Singapore is preparing to issue a Request for Quotation for venue and related services for the Independence Day Celebration scheduled for July 3, 2025. This procurement will include the supply of venue space, food, beverages, and additional services necessary for the event, emphasizing the importance of compliance with Singapore's legal and regulatory requirements. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their offers electronically by the specified deadline. For further inquiries, potential offerors can contact Liam E. Fitzgerald or Grace Ng at SGProcurementRFQ@state.gov.
Logistic Services and Supplies for Independence Day Celebration 2025
Buyer not available
The U.S. Department of State, through the U.S. Embassy in Tokyo, Japan, is preparing to solicit proposals for logistic services and supplies for the Independence Day Celebration in 2025. This firm fixed-price contract aims to secure essential logistical support and materials necessary for the successful execution of the event. The services are critical for ensuring a well-organized and memorable celebration, reflecting the importance of diplomatic and cultural relations. Interested vendors must be registered in the System for Award Management (SAM) and are encouraged to submit their quotations electronically once the solicitation is officially released on SAM.gov. For further inquiries, potential bidders can contact Christopher G. Staff at StaffCG@state.gov or Masao Chuma at ChumaMX@state.gov.
Mexico City Production Services 4th of July Event
Buyer not available
The U.S. Department of State, through the U.S. Embassy in Mexico, is seeking a vendor to provide Production Logistics Services for the 4th of July event in Mexico City. The required services include audio, backline, video, lighting design, and pipe and drape, among other logistical support elements. This event is significant as it celebrates U.S. Independence Day and requires professional execution to ensure a successful gathering. Interested vendors must be registered in the System for Award Management (SAM) at the time of proposal submission to be considered, and proposals should be submitted electronically before the specified deadline. For further inquiries, vendors can contact Petra Suric Jankov at MexicoCityGSOSolicitations@groups.state.gov or Julio C Serrano at mexicocitygsosolicitations@groups.state.gov.
Tents and plywood flooring
Buyer not available
The U.S. Embassy in Mexico City is soliciting proposals for the rental and setup of tents and decorative plywood flooring to support its operations for an upcoming event scheduled for June 26, 2025. The contractor will be responsible for delivering, assembling, and dismantling the tents, which must meet specific requirements including various sizes, configurations, and features such as indirect lighting and side walls. This procurement is crucial for ensuring the successful execution of embassy events, reflecting the U.S. government's commitment to quality and transparency in its contracting processes. Interested parties should submit their proposals by May 8, 2025, and are encouraged to register for a site visit and pre-proposal conference on April 29, 2025, by contacting Petra Suric Jankov or Julio Cesar Serrano at mexicocitygsosolicitations@groups.state.gov.
MSG: Cook services
Buyer not available
The U.S. Department of State is preparing to solicit proposals for cook services at the U.S. Embassy in Buenos Aires, Argentina. The contract will cover a base year with the possibility of a one-year option period, and it is anticipated to be a firm fixed price type contract. These services are vital for the daily operations of the embassy, ensuring that staff and visitors receive quality meals. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their offers electronically, with a pre-quotation conference to be announced in the forthcoming solicitation. For further inquiries, potential bidders can contact Ryan Ustick or Zeny Montoya at BNS-Procurement@state.gov.
Janitorial and Cafeteria Services
Buyer not available
The U.S. Embassy in Mexico City is soliciting proposals for Janitorial and Cafeteria Services to support its operations. The procurement includes comprehensive janitorial services at the New Embassy Compound and four nearby locations, along with cafeteria services to be awarded as a zero-cost Concessions Agreement. These services are crucial for maintaining cleanliness and hygiene standards within the embassy, ensuring a safe and functional environment for staff and visitors. Interested vendors must submit their proposals electronically by 5:00 PM CST on June 2, 2025, and are encouraged to attend a pre-proposal conference and site visit scheduled for March 27-28, 2025. For further inquiries, contact John P. Harris or Jesús González at MexicoCityGSOSolicitations@groups.state.gov.
Industry Day - Construction of the Port and Buildings for the Callao Naval Base
Buyer not available
The Department of Defense, through the United States Army Corps of Engineers (USACE), is seeking qualified contractors for maritime and shoreside construction projects at the Port of Callao in Peru, in support of the Peruvian Navy. The procurement aims to enhance naval capabilities by engaging contractors experienced in the design, construction, and repair of facilities, utilities, and infrastructure. An Industry Day event is scheduled for May 8, 2025, at Centro Naval del Perú in San Borja, where contractors will receive essential project details and guidance on proposal submissions. Interested parties should register in advance with Claudia Montero at claudia.m.montero@usace.army.mil to ensure access to solicitations, which will be posted on SAM.gov and submitted via PIEE.
Kitchen Refurbishment - Chief of Mission Residence
Buyer not available
The U.S. Department of State, through the U.S. Embassy in Lisbon, is soliciting quotations for the comprehensive refurbishment of the commercial kitchen and pantry at the Chief of Mission residence. The primary objective of this project is to modernize the kitchen facilities to meet the highest standards of functionality, safety, and aesthetics, in accordance with the U.S. Department of State's Overseas Buildings Operations Food Service Equipment Standards 2017. This refurbishment is crucial for maintaining operational efficiency and safety in the embassy's culinary services. Interested contractors must submit their quotations by May 16, 2025, at 17:00 local time, and are encouraged to attend a site visit on April 10, 2025. For further inquiries, contact Ana Paula Saint Aubyn at SaintAubynAP@state.gov or Jose Gregorio at gregoriojm@state.gov.