Amendment 0001 -Custodial and Garbage Removal Services
ID: 191Z2525R0002Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE ERBILWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Original Source

https://sam.gov/opp/eca76ea7fdb145bdb5bff6fb97cd53ea/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for custodial and garbage removal services at the New Consulate Compound (NCC) in Erbil, Iraq. The contract requires comprehensive cleaning services for both interior and exterior areas, ensuring that facilities are maintained in a clean, sanitary, and aesthetically pleasing condition. This procurement is crucial for upholding the health and safety standards within diplomatic environments, reflecting the U.S. government's commitment to providing a secure and sanitary workspace. Interested contractors must submit their proposals by the specified deadlines, and for further inquiries, they can contact Matthew Mayberry at erbilprobid@state.gov or Hemen Martani at erbilcontracts@state.gov.

    Point(s) of Contact
    Matthew Mayberry
    erbilprobid@state.gov
    Hemen Martani
    erbilcontracts@state.gov
    Files
    Title
    Posted
    1. 191Z2525R0002 - Cover Letter.pdf
    The U.S. Consulate General in Erbil issued Request for Proposal (RFP) number 191Z2525R0002 for Custodial and Garbage Removal Services, aiming to select a contractor based on the lowest acceptable price. Proposals must be submitted electronically and in English by February 17, 2025. A pre-proposal conference will take place on January 28, 2025, at the consulate site, with interested parties required to submit a Site Visit Request Form by January 23. Inquiries must be directed to the specified email addresses by February 4. Submitted proposals must not exceed 30MB and adhere to specified file formats (MS-Word, MS-Excel, or PDF). The consulate emphasizes that incomplete proposals will not be considered. This document underscores a structured procurement process within federal contracting, promoting transparency and adherence to deadlines.
    1. 191Z255R0002 - Cover Letter-Jan-22-2025.pdf
    2. 191Z2525R0002-Solicitation.pdf
    The document outlines a Request for Proposal (RFP) for custodial services at the U.S. Consulate General in Erbil, Iraq. The contract, identified as RFP Number 191Z2525R0002, seeks a contractor to provide comprehensive janitorial and waste removal services for various areas within the consulate compound. The contract is structured for an initial 12-month period, with options for two additional one-year renewals, and includes detailed pricing for various routine and deep cleaning services. Key components include a minimum order requirement of 50 square meters and a maximum limit of 11,000 square meters for temporary services. Payments will be made in U.S. dollars or local currency based on the contractor's eligibility. The document includes explicit guidelines for contractor responsibilities, security measures for personnel, compliance with local laws, and deliverables such as quality control plans. Overall, this RFP emphasizes the need for effective cleaning and maintenance at the consulate to support operational integrity, while also requiring adherence to governmental policies regarding procurement and labor standards. The thorough scope of work and detailed pricing structures aim to ensure a clear understanding of expectations for potential bidders.
    2. 191Z255R0002-Solicitation-Final-Jan-22-2025.pdf
    The document outlines a Request for Proposals (RFP) for custodial services at the U.S. Consulate General in Erbil, Iraq, identified as RFP Number 191Z2525R0002. The contract aims to secure janitorial services for the new consulate compound for an initial one-year period, with options for two additional one-year extensions. The contractor is responsible for cleaning various designated areas, including offices, restrooms, and public spaces, while providing all necessary labor and materials. Key details include the scope of work, pricing structures based on square meter measurements, and defined service schedules such as daily and periodic cleaning requirements. The RFP specifies the need for a transition plan and background checks for contractor employees due to security regulations. Additionally, the document incorporates relevant federal acquisition regulations and contract clauses, ensuring compliance with legal and operational standards. This RFP exemplifies the federal government's commitment to maintaining secure and sanitary environments within its facilities while offering opportunities for businesses to provide essential services through a competitive bidding process.
    2.1 Exhibit A - SOW - Custodial Services-NCC-Jan-22-2025.pdf
    The U.S. Consulate General in Erbil, Iraq, has issued a Request for Proposal (RFP) for custodial and garbage removal services at its New Consulate Compound (NCC). The contract encompasses comprehensive cleaning of both interior and exterior areas, maintaining cleanliness, sanitation, and aesthetic standards. The contractor is required to provide all necessary personnel, tools, materials, and equipment, adhering to local labor laws and safety requirements. Key responsibilities include routine and deep cleaning services across various facility types, including offices, restrooms, gyms, and laboratories, ensuring high attention to safety and environmental sustainability. The work schedule is established from Sunday to Thursday, with specific performance expectations to accommodate facility needs. All staff must undergo background checks and maintain professional conduct while on-site. The proposal submission includes detailed staffing plans, training, and compliance with environmental standards. Additionally, the contractor must develop a Sustainable Cleaning Plan to minimize hazardous exposure and promote energy and resource efficiency. This contract demonstrates the U.S. government's commitment to maintaining a safe and sanitary diplomatic environment.
    2.1 Exhibit A - SOW - Custodial Services-NCC.pdf
    The document outlines the Statement of Work (SOW) for custodial and garbage removal services at the new U.S. Consulate General compound in Erbil, Iraq, under RFP No. 191Z2525R0002. The primary objective is to maintain cleanliness, sanitation, and aesthetic quality across various facilities, including offices, restrooms, and outdoor areas. The contracted services include standard and deep cleaning, requiring the contractor to supply personnel, equipment, and materials compliant with local labor laws and safety regulations. Emphasis is placed on sustainable practices and the use of environmentally friendly products. The contractor must establish a comprehensive staffing plan, including training and background checks for personnel. The document details cleaning responsibilities and frequency, including procedures for special areas like health units and workshops, with a focus on health, safety, and pest management. Security measures are outlined, emphasizing strict compliance to avoid unauthorized activities within the consulate. The successful contractor will partner with consulate administration to uphold service quality and address issues collaboratively, reflecting the U.S. Government's commitment to diplomatic activities while ensuring safe and clean operational environments. Overall, the contract aims for efficient facility management aligned with diplomatic objectives and international standards.
    3. Site Visit Request Form-Jan-22-2025.docx
    The document outlines the registration process for a site visit and pre-proposal conference regarding RFP number 191Z25-25-R-0002, which pertains to custodial and garbage removal services for the new U.S. Consulate General in Erbil, Iraq. Interested contractors must submit a registration form by 5:00 PM local time on January 27, 2025, via email. The site visit is scheduled for February 3, 2025, at 2:00 PM, and attendees are required to arrive at least 30 minutes beforehand as late arrivals may be denied entry. The registration form requests company details, visitor information, identification type, and contact information. This process ensures that only registered entities can participate in the site visit, which will ultimately facilitate the submission of proposals for the requested services, emphasizing adherence to procurement protocols within government contracts.
    3. Site Visit Request Form.docx
    The document outlines an invitation for a site visit and pre-proposal conference regarding the Request for Proposal (RFP) 191Z25-25-R-0002 for custodial and garbage removal services at the U.S. Consulate General in Erbil, Iraq. Interested contractors must complete a registration form by January 23, 2025, and send it via email to the specified addresses. The site visit is scheduled for January 28, 2025, at 2:00 PM local time. Contractors are required to arrive at least 30 minutes early, as late arrivals may not gain access to the facility. The registration form requests details such as the company name, visitor’s name and title, ID type and number, telephone number, and email address to ensure proper attendance. The document serves as an important step in the procurement process for governmental services, emphasizing the necessity for compliance with the submission timeline and security protocols during the site visit.
    4. Attachment-1 NDAA Amendment Compliance Form.pdf
    The provided document outlines the representations and prohibitions regarding covered telecommunications and video surveillance equipment and services, as mandated by the John S. McCain National Defense Authorization Act for Fiscal Year 2019. Specifically, it emphasizes that federal agencies are prohibited from procuring any systems that incorporate covered telecommunications equipment, which includes products manufactured by entities such as Huawei and ZTE, without exceptions. Offerors must disclose whether they will provide or use such covered equipment and services during contract performance. The document defines key terms such as "backhaul," "critical technology," and "reasonable inquiry," and specifies the procedures for contractors to report covered telecommunications equipment discovered during contract execution. It also highlights the importance of reviewing the excluded parties list in the System for Award Management (SAM). The overarching aim is to safeguard national security by minimizing reliance on potentially risky telecommunications infrastructure. The document effectively serves as contractual guidance for vendors seeking government contracts and underscores the government's commitment to maintaining secure communication practices.
    Amendment 0001_RFP_191Z2525R0002.pdf
    Lifecycle
    Title
    Type
    Custodial and Garbage Removal Services
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Janitorial Services
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide janitorial services for the U.S. Consulate General in Jeddah, Saudi Arabia. The contract will encompass comprehensive cleaning services at the consulate's compound located in the Mohammadia District, with an anticipated performance period of twelve months and four optional one-year extensions. These services are crucial for maintaining a clean and professional environment at the consulate, which supports diplomatic operations. Interested contractors must be registered in the System for Award Management (SAM) database prior to submitting their proposals, and the solicitation will be issued via sam.gov at a later date. For further inquiries, potential offerors can contact Fawad Muneer at muneerf@state.gov or Robert Blakeslee at Blakesleere@state.gov.
    Amendment to 19KU2025R0002 - Janitorial Services to U.S. Embassy Kuwait
    State, Department Of
    The U.S. Department of State is soliciting proposals for janitorial services at the U.S. Embassy in Kuwait under the contract number 19KU2025R0002. The procurement aims to secure comprehensive cleaning services for various embassy areas, with a contract duration of one year and options for four additional one-year renewals. This initiative is crucial for maintaining a clean and safe environment that supports the embassy's operational integrity and adheres to U.S. labor standards. Interested offerors must submit their proposals electronically by February 6, 2025, and are encouraged to attend site visits scheduled for January 5 and January 12, 2025. For further inquiries, contact Zeyad I Qishawi at KuwaitSolicitation@state.gov or by phone at 965-2259-1234.
    Janitorial services for Embassy Chancery & CMR
    State, Department Of
    The Department of State is seeking qualified contractors to provide janitorial services for the U.S. Embassy in Bandar Seri Begawan, Brunei, including the Ambassador's residence. The contractor will be responsible for a range of cleaning duties, including daily janitorial tasks, restocking supplies, and maintaining cleanliness in designated areas such as offices, restrooms, and lobbies, while ensuring compliance with security protocols and personnel background checks. This contract, which is a firm-fixed-price type, is set to commence on March 30, 2025, and will run until March 29, 2026, with options for two additional 12-month extensions. Interested parties should direct inquiries to Christopher Pritchett or Aida Muhamad at the provided contact emails and phone numbers.
    Trash Services for US Embassy
    State, Department Of
    The Department of State is seeking qualified contractors to provide non-recyclable trash collection services for the U.S. Embassy in Bujumbura, Burundi. The procurement aims to establish a firm fixed-price contract with an indefinite quantity and indefinite delivery type, covering a base year and four optional one-year extensions, should the Government choose to exercise them. These services are crucial for maintaining the cleanliness and operational efficiency of the embassy's facilities. Interested contractors must ensure they are registered in the System for Award Management (SAM) prior to submitting their quotations, and they can reach out to the Bujumbura Procurement Section at BujProcurement@state.gov for further inquiries. The solicitation will be published on SAM.gov when ready, and a pre-quotation conference will be scheduled, with details to be provided in the solicitation.
    Janitorial Services for the Embassy of the United States of America in Doha, Qatar.
    State, Department Of
    The Department of State is seeking qualified contractors to provide janitorial services for the Embassy of the United States in Doha, Qatar. The procurement will involve a firm fixed price contract with an anticipated performance period consisting of a base year and four one-year option periods, contingent upon government approval. These services are crucial for maintaining the cleanliness and operational efficiency of the embassy facilities. Interested contractors must ensure they are registered in the System for Award Management (SAM) prior to submitting their proposals, as failure to do so will result in non-responsiveness. For further inquiries, potential offerors can contact Vincent Fellone at FelloneVC@state.gov or Firas Bashir at BashirFT@state.gov, both reachable at +974 4496 6042.
    Janitorial Service
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Addis Ababa, is soliciting quotes for janitorial services under the amended Request for Quotations number 19ET1024Q0003. The procurement aims to award up to four contracts for comprehensive cleaning services at various leased residences, with a focus on maintaining high standards of cleanliness and safety, utilizing environmentally friendly products, and adhering to local regulations. Interested contractors must submit their quotations electronically by February 22, 2025, and are required to be registered with the System for Award Management (SAM) prior to submission. For further inquiries, vendors can contact Gloria Janowsky at janowskyga@state.gov or Tigist Bedilu at addiscontract@state.gov.
    Solicitation Notice - 19KU2025R0001 - Make ready and minor repair services to U.S. Embassy Kuwait
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Kuwait, is seeking proposals for make-ready and minor repair services under solicitation number 19KU2025R0001. The procurement aims to secure maintenance and repair services for a minimum of 45 housing units and various offices, emphasizing the importance of past performance, technical capability, and pricing in the evaluation process. This contract, structured as a fixed-price with indefinite delivery and quantity, guarantees a minimum annual order of KWD 10,000, with a total cap of KWD 241,000 for services rendered. Interested offerors must submit their proposals electronically by February 4, 2025, and direct any inquiries to KuwaitSolicitation@state.gov by January 21, 2025.
    U.S. Chancery London - Window cleaning services
    State, Department Of
    The U.S. Department of State is soliciting proposals for window cleaning services at the U.S. Embassy in London, United Kingdom, under Solicitation No. 19GE5025R0006. The contract requires biannual cleaning of both the exterior and interior glazing of the Embassy's building and related structures, structured as a firm-fixed-price agreement with a base year and four optional one-year renewal terms. This procurement is crucial for maintaining the aesthetic and operational integrity of the Embassy facilities, ensuring compliance with health and safety standards. Interested contractors must attend a virtual pre-proposal conference on January 14, 2025, and submit their proposals by February 4, 2025; inquiries should be directed to Andra Balta at BaltaA@state.gov.
    Landline Telecommunication Services for BEC & BDSC, Baghdad
    State, Department Of
    The U.S. Department of State is seeking proposals for landline telecommunication services for the U.S. Embassy in Baghdad, Iraq, through Solicitation No. 19GE5025R0016. The procurement aims to establish reliable local and long-distance telephone services, including Direct-Inward-Dialing capabilities, while ensuring service continuity at both the Baghdad Embassy Compound (BEC) and the Baghdad Diplomatic Support Center (BDSC). This initiative is critical for maintaining effective communication infrastructure in a diplomatic setting, supporting operational needs while adhering to strict performance standards and federal regulations. Interested contractors must submit their proposals by January 31, 2025, and can contact Wencke Jacobsen at jacobsenw@state.gov for further information; the maximum contract value is set at $2,500,000, with a guaranteed minimum order of $5,000.
    The Solicitation for Janitorial Services for the U.S. Consulate General Cape Town
    State, Department Of
    The U.S. Department of State is seeking proposals for janitorial services at the U.S. Consulate General in Cape Town, South Africa. The procurement aims to secure a qualified contractor with a minimum of ten years of relevant experience to provide comprehensive cleaning services for official government properties. This opportunity is crucial for maintaining the cleanliness and operational efficiency of the consulate's facilities. Interested vendors must be registered in the U.S. Government’s System for Award Management (SAM) and are encouraged to submit their proposals electronically, with further details available upon request from CapeTownProcurement@state.gov. The solicitation documents will also be accessible on www.sam.gov once released.