Health Insurance for Locally Employed Staff, U.S. Embassy Praia, Cabo Verde
ID: 19GE5025R0013Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Direct Health and Medical Insurance Carriers (524114)

PSC

SOCIAL- GOVERNMENT HEALTH INSURANCE PROGRAMS (G007)

Original Source

https://sam.gov/opp/c568d9ca59ab454dbbc91b02c1a21417/view
Timeline
    Description

    The Department of State is seeking a contractor to provide health insurance services for locally employed staff at the U.S. Embassy in Praia, Cabo Verde, along with their eligible family members. The contract will cover comprehensive health insurance, including hospitalization, outpatient services, emergency care, preventive care, and additional services such as dental and mental health care, spanning one base year with four option years under a fixed-price contract. This procurement is crucial for ensuring the welfare of U.S. personnel abroad and maintaining compliance with local laws and regulations. Interested contractors should contact Ms. Gallone at gallonea@state.gov or David Machen at machendd@state.gov for further details, with proposals due as specified in the solicitation documents.

    Point(s) of Contact
    Ms. Gallone
    gallonea@state.gov
    David Machen
    machendd@state.gov
    Files
    Title
    Posted
    19GE5025R0013.pdf
    The document outlines a Solicitation for health insurance services for locally employed staff of the United States Government in Praia, Cabo Verde, under Solicitation No. 19GE5025R0013. The contractor will provide comprehensive health insurance coverage, including hospitalization, outpatient services, emergency care, preventive care, and additional services like dental and mental health care. The contract spans one base year with four option years, employing fixed-price contract pricing. Significant provisions include coverage details, payment terms, and the bidding process. Contractors will be assessed based on their comprehensive proposals, which must account for various factors, including costs, administrative procedures, and adherence to local laws. The contractor is responsible for all necessary permits and compliance with local labor laws. The document emphasizes the importance of maintaining high-quality service standards aimed at safeguarding the welfare of covered employees and their dependents, with specific performance objectives to monitor contractor efficiency. Additionally, it requires timely reporting on claims and includes guidelines on value-added tax (VAT), ensuring transparency in financial dealings. The central objective is to secure reliable health insurance services that meet the needs of U.S. personnel abroad while upholding regulatory and operational compliance.
    Attachment 1 - Price Proposal.xlsx
    This document outlines estimates for employee healthcare coverage across various scenarios for a federal contract, detailing the base year and four option years. The estimates consider the number of employees eligible under different coverage tiers: Self-Only (30 to 35 employees), Self Plus One (30-35), and Family (145-160). It specifies that VAT (Value-Added Tax) is applicable where relevant, though no amount is listed. The document indicates annual increases of 3 for Self-Only, 1 for Self Plus One, and 1 for Family coverage, with an overall rate increase of 5% factored in. The cost estimation approach aims to ensure budgetary clarity for the base year and subsequent option years of the contract. This information is vital for contractors preparing bids and assessing financial commitments associated with employee health plans, showcasing the government's structured approach to resource allocation and management in compliance with federal grant and RFP guidelines.
    Attachment 2 - Information - Experience List.pdf
    The document outlines requirements for submitting experience listings as part of a federal Request for Proposals (RFP) under contract number 19GE5025R0013. Offerors are instructed to provide information on a minimum of three to a maximum of five contracts completed in the last five years, using one form for each contract. Key details to include are the offeror's firm name, contract title, location, ownership specifics, contact information, and their role (either as a Prime Contractor or Joint Venture Partner). For joint ventures, partnership details and the percentage of work executed by the offeror must be stated. Each submission should also outline contract amounts at award and completion, along with relevant timelines. Additionally, a detailed description of the contract is required, focusing on features aligned with the current solicitation's project and potential challenges anticipated. This document serves to ensure that proposals reflect the offeror's relevant experience and past performance, integral to evaluating their capability to fulfill the RFP's objectives effectively. Overall, this structured approach helps assess the competitiveness and reliability of potential contractors in government projects.
    Attachment 3 - FW14.pdf
    The U.S. Department of the Treasury provides the Form W-14, a Certificate of Foreign Contracting Party for entities receiving federal procurement payments. This form is crucial for foreign contractors, enabling them to certify their status and claim exemptions from certain taxes under U.S. law, specifically Section 5000C, which applies to international contracts. The form is structured into five parts: 1. Identification of the foreign contracting party and their acquiring agency. 2. Exemption claims based on international agreements. 3. Details on exemptions related to specific procurement agreements or proof that goods/services are produced in the U.S. 4. Explanations for claimed exemptions, requiring detailed information about the goods' origin and the contract's financial structure. 5. A certification section where the foreign entity affirms the accuracy and completeness of the information provided. The form is not submitted to the IRS but is given to the acquiring agency, emphasizing compliance and accuracy to avoid penalties. This document is essential for foreign contractors engaged in federal work, ensuring they adhere to tax obligations while claiming applicable benefits.
    Attachment 4 - W-14 Instructions.pdf
    The Form W-14, issued by the Department of Treasury's Internal Revenue Service, is designed for foreign contracting parties receiving federal procurement payments, imposing a 2% tax under Section 5000C of the Internal Revenue Code. The form identifies foreign entities engaged in contracts with the U.S. government and outlines processes for claiming exemptions from this withholding tax based on international agreements or if goods/services are produced in the U.S. Foreign contracting parties must submit Form W-14 before receiving any payment under contracts, and any changes to submitted information must be updated within 30 days. Specific exclusions from using Form W-14, such as payments for goods/services other than specified procurement or to U.S. persons, are detailed. The document further defines key terms such as "acquiring agency," "foreign contracting party," and "specified federal procurement payment," offering clarity on the relevant regulations. The form facilitates compliance with tax laws while assisting foreign contractors in determining their tax liability under U.S. law. It also includes an appendix listing countries with qualified income tax treaties that exempt nationals from the Section 5000C tax.
    Attachment 5 - Employee Estatistics.pdf
    The document presents employee statistics for the LES Health Insurance in Praia, Cabo Verde, providing a detailed breakdown of the current workforce and their dependents. The employee distribution shows a total of 145 individuals with families and 59 single employees, while the majority (102) fall within the 31-40 age bracket, indicating a workforce primarily in their prime working years. The dependent data reveals a significant number of children aged 0-10 (178), alongside older dependents, which underscores the need for comprehensive health insurance that covers a diverse age range. The statistics reflect not only the demographic makeup of the employees but also suggest potential implications for health insurance planning and resource allocation, essential for aligning with federal requirements in RFPs and grants that prioritize employee welfare and family support services. Overall, the file highlights key insights into employee demographics relevant to government health initiatives.
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