Repair of Associated Particle Imaging Neutron Generator (Model DT108-API)
ID: 1232SA26Q0023Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS AFM APDBELTSVILLE, MD, 20705, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/2c6043add6e5406291a1ad9a1111f9e6/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service, is seeking qualified small businesses to provide repair services for an Associated Particle Imaging Neutron Generator (Model DT108-API) under solicitation number 1232SAQ0023. The procurement involves replacing the API window and scintillator, addressing a slow leak due to a cracked weld, and ensuring compliance with NRC guidelines through necessary testing and certifications. This specialized equipment is critical for neutron production in research applications, and the contract is set to be awarded based on the lowest price technically acceptable criteria, with a required delivery date of March 25, 2026. Interested vendors must submit their quotations by December 23, 2025, and can direct inquiries to Brian Brusky at brian.brusky@usda.gov or by phone at 608-215-2837.

    Point(s) of Contact
    Brian Brusky
    (608) 215-2837
    brian.brusky@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Solicitation Terms and Conditions.pdf
    This Request for Quotation (RFQ) 1232SA26Q0023, issued by the USDA, is a combined synopsis/solicitation for the repair of an Associated Particle Imaging Neutron Generator (Model DT108-API). The acquisition is set-aside for small businesses, with a NAICS code of 334516 and a small business size standard of 1,000 employees. The repair requires the replacement of the API window and scintillator. Delivery is F.O.B. destination to Auburn, AL, with a required delivery date of March 25, 2026. A firm-fixed price requirement contract is anticipated, with one award. Offers will be evaluated based on the lowest price technically acceptable criteria, considering price, technical acceptability (including a detailed explanation of capabilities and key personnel resumes), and past performance. Offerors must be certified to work on the specified equipment and submit pricing for all items. Specific FAR and AGAR clauses are incorporated, including those related to Service Contract Labor Standards and Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance. Questions are due by December 23, 2025, at 5:00 PM Eastern Time. The document also outlines the USDA Ombudsman Program for Agency Protests as an alternative dispute resolution mechanism.
    Attachment 2 - Specification Neutron Generator.pdf
    This document outlines the specifications for the repair of an Adelphi DT-108-API associated particle neutron generator owned and operated by NSDL. The generator has a slow leak due to a cracked weld on the viewport, which damaged the YAP scintillator. The repair will involve replacing the viewport, the customer-supplied YAP scintillator, and the scintillator holder. It also includes the safe disposal of tritium-contaminated parts, potential replacement of a 0.8-micron foil, helium leak checks, and a basic function test to ensure neutron production. The contract requires pressurization and operating tests, calibration documentation, and leak testing certifications per NRC guidelines, and includes a 3-month warranty on parts.
    Attachment 3 - Quote Submission Form SAM.gov.pdf
    This document is a Quote Submission Form for the United States Department of Agriculture (USDA), Agricultural Research Service, specifically for the repair of an Associated Particle Imaging Neutron Generator (Mod). The solicitation number is 1232SA26Q0023. The form requires vendors to provide company information, including SAM registration status, UEI number, legal name, address, CAGE Code, and socio-economic status based on NAICS code 334516 (with a small business threshold of under 1,000). Vendors must also provide quote details such as a quote number, date, expiration, and itemized pricing for goods or services. Additionally, the form requests information on time to delivery, country of manufacture for products, and a certification section for the vendor's signature and contact information. This form is used by the USDA to solicit proposals and gather necessary details from potential contractors for government procurements.
    JA for Under SAT signed_redacted.pdf
    The United States Department of Agriculture (USDA) has decided to restrict competition for the repair of an Associated Particle Imaging Neutron Generator (Model DT108-API). This decision is based on the proprietary nature of Adelphi Technology Inc.'s design, which includes unique ion source designs, sealed deuterium/tritium tubes, and specialized calibration algorithms. Adelphi Technology Inc. holds exclusive rights to engineering drawings, firmware, diagnostic software, and tube replacement procedures. Furthermore, the unit's associated-particle detection geometry and embedded timing electronics are covered by Adelphi/Starfire/API patent families and are manufactured exclusively by Adelphi OEM. Due to U.S. Nuclear Regulatory Commission (NRC) and Export Administration Regulations (EAR) concerning tritium-loaded targets, only Adelphi is licensed to handle the sealed tritium-containing tube and perform post-repair radiation certification. Market research confirmed that other manufacturers were unlikely or unable to perform the necessary repairs, solidifying the justification for a sole-source acquisition.
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    Title
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    Repair of Associated Particle Imaging Neutron Generator (Model DT108-API)
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    Combined Synopsis/Solicitation
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