Catholic Music Director, Grand Forks AFB, ND
ID: FA465925QM005Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4659 319 CONS PKGRAND FORKS AFB, ND, 58205, USA

NAICS

Independent Artists, Writers, and Performers (711510)

PSC

SOCIAL- CHAPLAIN (G002)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, through the 319th Contracting Squadron, is soliciting quotes for a Catholic Music Director to support the 319th Reconnaissance Wing Chapel at Grand Forks Air Force Base, North Dakota. The selected contractor will provide non-personal services, including recruiting and training volunteer musicians, leading rehearsals, and coordinating music selections for worship services, with an expected commitment of approximately 5-8 hours per week. This role is vital for fostering spiritual support within the military community, ensuring compliance with relevant regulations, and maintaining a professional presentation during services. Interested offerors must submit their quotes by May 22, 2025, referencing RFQ number FA465925QM005, and are encouraged to contact Melissa Pearce at melissa.pearce.1@us.af.mil or Jacob Goodwin at jacob.goodwin.5@us.af.mil for further inquiries.

    Files
    Title
    Posted
    The document FA465925QR005 outlines various clauses incorporated by reference as part of federal and state contracting regulations, particularly relating to the compensation of former Department of Defense employees, employee whistleblower rights, antiterrorism training, information safeguarding, and regulations concerning telecommunications equipment. Additionally, it specifies clauses relating to compliance with federal laws and regulations, including those on business operations with foreign regimes like Venezuela and China. Key clauses discussed include rules governing payment request submissions via the Wide Area Workflow system, requirements for contractor representations, and certifications regarding contractor eligibility (e.g., small business classifications). The emphasis on cybersecurity, anti-human trafficking requirements, environmental considerations, and veteran-owned businesses underlines the regulatory complexity and responsibility inherent in federal contracting. This document serves as a critical reference for agencies and contractors alike to ensure compliance with legal mandates and to promote transparency, accountability, and ethical conduct in government procurement processes. It exemplifies the rigorous standards expected in federal contracts, aimed at fostering responsible business practices and protecting national interests.
    The document outlines a Request for Proposal (RFP) for the position of the Catholic Praise and Worship Director at the 319th Reconnaissance Wing Chapel, located at Grand Forks Air Force Base. The Director will provide non-personal services, including recruiting and training volunteer musicians, leading rehearsals, and coordinating music selections with Chapel leadership. The role requires availability for weekly worship services, rehearsals, and special events, totaling approximately 5-8 hours of work weekly. Key responsibilities include ensuring compliance with background checks for youth volunteers, managing sound equipment, and maintaining professional presentation standards. The contractor must possess relevant experience, including leading bands and worship teams within a Catholic setting, and pass necessary background checks. The contract spans a base year with four potential option years, beginning on July 1, 2025. Additionally, the contractor must adhere to security measures, including Anti-terrorism training and OPSEC protocols, and maintain communication with Chapel leadership regarding absences and staffing changes. This RFP underscores the government’s commitment to providing spiritual support within the military community and ensures compliance with relevant regulations and standards.
    The document outlines a comprehensive overview of federal and state/local requests for proposals (RFPs) and grants focused on enhancing infrastructure and public services. The core emphasis is on the alignment of various projects with federal standards, safety regulations, and environmental considerations, to ensure sustainable development. Key themes include the necessity for proper fiscal management, diligent planning, and community engagement in project execution. The document highlights critical aspects such as project eligibility, funding mechanisms, and compliance requirements. It underscores the importance of transparent processes in grant allocation, ensuring equitable access to resources. Furthermore, it details the procedural timeline for submissions, evaluations, and project implementations, aiming to optimize resource use and meet deadlines. Overall, this document serves as a vital guide for stakeholders seeking federal and state support in infrastructure development, providing essential insights into the strategic planning necessary for successful project execution. It represents government initiatives to foster collaboration and innovation in community development while addressing public needs and priorities.
    The document serves as a Past Performance List of References, a key component in government Requests for Proposals (RFPs) and grants. It requires companies to detail their contract history, including contract numbers, descriptions of work performed, periods of performance, and values associated with each contract. This includes identifying whether the work was completed as a prime contractor or subcontractor, alongside providing contact information for customer references. The second page focuses on subcontractors, affiliates, or joint ventures, requiring a breakdown of contributions, work percentages, and types of services performed. This structured approach emphasizes the importance of detailed past performance records in government contracting evaluations, showcasing the contractor's experience and capability to deliver relevant services. Such documentation is crucial for assessing the reliability and qualifications of bidders in federal and state contract processes.
    The Department of the Air Force, specifically the 319th Contracting Squadron at Grand Forks Air Force Base, is soliciting quotes for a Catholic Music Director for a period from July 1, 2025, to June 30, 2030. This opportunity is categorized as a 100% small business set aside under NAICS code 711510. Interested offerors must provide a written quote referencing RFQ number FA465925QM005, detailing total pricing for five contract periods, along with delivery terms, and must be actively registered in the System for Award Management (SAM). The solicitation emphasizes that quotations must include unit prices for all items while covering all applicable costs. To be compliant, offerors need to submit their company information, past performance references, and resumes for potential candidates. The selection will be based on total evaluated price and past performance evaluations, with a deadline for questions set for May 8, 2025, and quotes due by May 22, 2025. The government reserves the right to conduct discussions or make awards based on the most advantageous offer. This solicitation reflects the broader goals of government RFPs to ensure competition and fair evaluation of services provided to federal agencies.
    Lifecycle
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