H191--Fuel Polishing and Cleaning Underground Storage Tanks | New Base | Start: 12/1/25
ID: 36C25026Q0049Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

All Other Miscellaneous Waste Management Services (562998)

PSC

QUALITY CONTROL- FUELS, LUBRICANTS, OILS, AND WAXES (H191)

Original Source

https://sam.gov/workspace/contract/opp/bf15e3e18d1745198985a05d3eaa7ee4/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for fuel polishing and cleaning services for underground storage tanks at the John D. Dingell VAMC in Detroit, Michigan. The contractor will be responsible for comprehensive fuel testing and conditioning, which includes evaluating various fuel quality parameters and performing necessary cleaning and filtration processes, all in compliance with ASTM, EPA, and industry standards. This procurement is crucial for maintaining the integrity and safety of fuel storage systems, ensuring compliance with environmental regulations. Interested parties must submit their proposals by November 7, 2025, at 4:30 PM, and can direct inquiries to Contract Specialist Morgan A. Stein at Morgan.Stein@va.gov.

    Point(s) of Contact
    Morgan A SteinContract Specialist
    Morgan.Stein@va.gov
    Files
    Title
    Posted
    36C25026Q0049 0001.docx
    Amendment 0001 to solicitation 36C25026Q0049, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 10, provides critical responses to questions from potential offerors and clarifies requirements for the associated project. The amendment, dated October 16, 2025, extends the solicitation closing date to November 7, 2025, at 4:30 PM, with work estimated for completion by December 2025. Key clarifications include the necessity of fuel laboratory testing both before and after fuel conditioning to confirm quality and effectiveness, and details regarding deliverables for the Underground Storage System I (for compliance and monitoring). The document also clarifies that "Certified in Fuels" refers to compliance with ultra-low sulfur diesel (ULSD) or broader fuel standards, debunking the misconception of an "Ultra API" certification. This amendment ensures offerors have comprehensive information to submit compliant proposals.
    36C25026Q0049_1.docx
    The Department of Veterans Affairs (VA) Network Contracting Office 10 has issued a presolicitation notice (36C25026Q0049) for fuel polishing and cleaning of underground storage tanks at the John D. Dingell VA Medical Center in Detroit, MI. This requirement specifically covers diesel and gasoline fuel testing and conditioning/treatment. The solicitation, set for full and open competition, requires all vendors to be properly registered in SAM.gov. The associated NAICS code is 562998 (All Other Miscellaneous Waste Management Services) with a small business size standard of $16.5 Million, and the Product Service Code is H191 (Quality Control – Fuels, Lubricants, Oils, and Waxes). The response deadline is November 7, 2025, at 4:30 PM Eastern Time. Morgan Stein, the Contracting Officer, is the point of contact.
    36C25026Q0049.docx
    This government Request for Quote (RFQ) from the Department of Veterans Affairs seeks proposals for fuel testing and conditioning services at the John D. Dingell VAMC in Detroit, Michigan. The contractor will conduct comprehensive tests on diesel and gasoline fuel samples from six underground storage tanks, evaluating elemental metals, cetane index, API gravity, distillation, viscosity, water/sediment, thermal stability, microbial contamination, sulfur content, flash point, water content (Karl Fischer), cloud point, and pour point. Additionally, the contractor will perform fuel conditioning, including cleaning, filtration, decontamination, and chemical treatment with inhibitors and biocides. All services, including waste disposal, must adhere to ASTM, EPA, and industry standards, with the testing laboratory requiring ISO/IEC 17025 accreditation. The contract includes a base period with options for four one-year renewals. A site visit and specific deadlines for technical questions and quote submissions are outlined.
    WD Compliance Memorandum.pdf
    The "Statement of Department of Labor Wage Determination Compliance" is a certification required for federal government solicitations, specifically referenced as 36C25026Q0049. Companies submitting offers must certify that all employees performing services under any resulting contract will be paid an hourly rate equal to or greater than the current Department of Labor Wage Determination (WD). This compliance is determined by the Performance Requirements Summary (PRS) section of the Performance Work Statement (PWS) for relevant labor categories and the county where the VA medical center is located. The document requires signatures and printed names from the company owner, CEO, and COO, along with company details such as name, address, DUNS, and CAGE codes, and is addressed to the Contracting Specialist at NCO-10.
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