2-34th IBCT Yellow Ribbon / Iowa City, IA
ID: W912LP-25-Q-5012Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M8 USPFO ACTIVITY IA ARNGJOHNSTON, IA, 50131-1824, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/516eb66c92d94772bd51b82c1816c9cd/view
Timeline
    Description

    The Department of Defense, through the Iowa Army National Guard, is soliciting proposals for the 2-34th Brigade Combat Team Yellow Ribbon Event scheduled for May 15-16, 2025, in Iowa City, IA. The contractor will be responsible for providing lodging, meeting rooms, meals, and related support services as outlined in the Performance Work Statement (PWS), ensuring a supportive environment for service members and their families. This procurement emphasizes the importance of small business participation and compliance with federal regulations, with quotes due by 10:00 a.m. local time on May 1, 2025. Interested vendors should contact Hunter D. Maeder at hunter.d.maeder.mil@army.mil or Megan Kaszinski at megan.r.kaszinski.civ@army.mil for further inquiries.

    Files
    Title
    Posted
    00. CSS_W912LP-25-Q-5012.pdf
    The Iowa Army National Guard issued RFQ # W912LP-25-Q-5012 for the 2-34th BCT Yellow Ribbon Event scheduled for May 15-16, 2025, in Iowa City, IA. This solicitation is a combined synopsis/solicitation for commercial items following the Federal Acquisition Regulation (FAR) guidelines, specifically targeting small businesses under NAICS code 721110. Interested vendors are invited to submit quotes for providing conference space and lodging, ensuring they meet the required specifications outlined in the Performance Work Statement (PWS). The basis for award will be the lowest price that satisfies the minimum salient characteristics. Submission requirements include completing Attachment 01, which includes contractor information and pricing, along with details of potential event spaces and lodging. Quotes must be submitted by 10:00 a.m. local time on May 1, 2025, preferably via email. Compliance with the submission requirements is crucial, as non-compliant quotations may be disqualified. The contracting point of contact is Mr. Hunter Maeder for contract specialist inquiries and Mrs. Megan Kaszinski as the contracting officer. This RFQ reflects the government’s commitment to involving small businesses in procurement processes while ensuring efficient and compliant event planning for military engagements.
    01. ATTCH 01-Contractor Information & Pricing Table_5012.pdf
    The document pertains to RFQ # W912LP-25-Q-5012, which outlines the requirements for contractors interested in providing services for a Yellow Ribbon Event in Iowa City, IA, related to the 2-34th Brigade Combat Team. Contractors are tasked with completing the Contractor Information and Pricing Tables as part of their official quotes. Key information required includes the contractor's name, point of contact, CAGE Code, Tax ID, and business size/socio-economic classifications, mandated to align with FAR guidelines. The pricing section specifies a single item related to the Yellow Ribbon Event, indicating the quantity and pricing details. This request illustrates the structured approach of federal procurement processes, emphasizing transparency, compliance, and detailed submissions from potential contractors. The document underscores the importance of thorough documentation and prompt payment terms for engagement in government contracts, reflecting standard practices in federal RFPs and grants.
    02. ATTCH 02-Performance Work Statement_5012.pdf
    The Performance Work Statement (PWS) outlines the requirements for the contractor to facilitate the Yellow Ribbon Reintegration Program for the 2/34 IBCT Pre-Deployment Event in Iowa City, IA, scheduled for May 15-16, 2025. The contractor must provide lodging, meeting rooms, meals, and related support services while ensuring adherence to COVID-19 guidelines. Key objectives include providing a supportive environment for service members and their families, enhancing readiness and resilience through comprehensive information and resources. Specific deliverables include 50 non-smoking sleeping rooms, a general session room for 750 attendees with required AV equipment, and meal services for 750 individuals, including special accommodations for children. The contractor must also ensure adequate staffing, and on-site management, and comply with quality assurance measures. This document serves as a formal guideline for government contractors, emphasizing the structured approach to fulfill federal requirements essential for successful event execution within the scope of military support initiatives. The overall tone of the PWS is instructive, detailed, and stipulative, typical of government procurement documents.
    03. ATTCH 03-Provisions & Clauses_5012.pdf
    This document outlines a series of clauses and requirements related to government contracts, specifically addressing regulations for commercial products and services as part of federal requests for proposals (RFPs). It emphasizes compliance with various defense-related laws and clauses that contractors must adhere to, including regulations on whistleblower rights, cybersecurity measures, and prohibitions against certain business operations, such as dealings with the Maduro regime or Xinjiang region. The structure includes a list of referenced clauses along with specific provisions and certifications required from offerors, notably concerning ownership status, tax compliance, and labor regulations. Overall, the document serves as a comprehensive guide for potential contractors to ensure they meet federal requirements while participating in government procurement processes, affirming the government's focus on ethical standards and compliance across awarded contracts.
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    2-34th IBCT Yellow Ribbon / Iowa City, IA
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    Combined Synopsis/Solicitation
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