Preventative Maintenance for Auto Claves and Washers
ID: 12639525Q0071Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFANIMAL AND PLANT HEALTH INSPECTION SERVICEMRPBS MINNEAPOLIS MNMINNEAPOLIS, MN, 55401, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5848ff8877af49ca931f2a8cba189d8d/view
Timeline
  1. 1
    Posted Apr 3, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 14, 2025, 12:00 AM UTC
  3. 3
    Due Apr 15, 2025, 7:00 PM UTC
Description

The U.S. Department of Agriculture, Animal and Plant Health Inspection Service (APHIS) is soliciting quotes for preventative maintenance services for autoclaves and washers located in Ames, Iowa. The procurement involves a firm fixed-price contract covering a base year and four optional years, requiring bidders to account for all associated costs, including supplies and labor. This maintenance is crucial for ensuring the operational efficiency and compliance of medical, dental, and veterinary equipment used by the agency. Interested small businesses must submit their quotes, including a signed SF1449 form and proof of past performance, by April 15, 2025, at 3:00 PM CT, with questions due by March 7, 2025, to the Contracting Officer, Kathy Melby, at kathleen.melby@usda.gov.

Point(s) of Contact
Kathy Melby
kathleen.melby@usda.gov
Files
Title
Posted
12639525Q0071.pdf
Apr 14, 2025, 7:05 PM UTC
The document outlines a Request for Quotes (RFQ) for preventative maintenance services of autoclaves and washers for the USDA APHIS in Ames, Iowa. The contract spans a base year with four optional additional years, requiring bidders to include all associated costs such as supplies and labor. The procurement is set aside for small businesses, referencing NAICS code 811210. Vendors must submit specific documentation, including a signed SF1449 form, proof of past performance, technical capabilities, and verification of SAM.gov registration. The evaluation of quotes will focus on technical capability, past performance, and price. The contractor is responsible for maintaining all equipment on-site, ensuring compliance with specific government regulations, and providing timely customer service during business hours. Overall, this RFQ emphasizes meticulous compliance with federal standards while fostering small business participation in servicing government contracts.
12639525Q0071 Amendment 1.pdf
Apr 14, 2025, 7:05 PM UTC
The document serves as an amendment to Solicitation No. 12639525Q0071 issued by USDA APHIS in Minneapolis, MN, primarily aimed at modifying contract/order terms. The key updates include an extension of the quote submission deadline from April 9, 2025, to April 15, 2025, at 3:00 PM CT, allowing contractors additional time to submit their offers. Additionally, the amendment includes a provision for questions and answers related to the solicitation, ensuring clarity and addressing any uncertainties for potential bidders. Contractors are required to acknowledge receipt of this amendment through specified methods to maintain their offers' validity. Overall, the document reflects standard procedural modifications consistent with federal Requests for Proposals (RFPs), ensuring that all necessary updates are communicated effectively to potential offerors while maintaining compliance with federal regulations.
Questions-Answers.docx
Apr 14, 2025, 7:05 PM UTC
The document addresses a government Request for Proposals (RFP) concerning preventative maintenance services for equipment. It outlines clarifications regarding the maintenance contract and associated costs. Specifically, it confirms that repair services beyond the scope of preventative maintenance will incur additional fees, emphasizing the need for contractors to include estimated costs for potential on-site service calls. Additionally, it discusses options for bi-annual preventative maintenance, indicating that the requesting agency is open to proposals for both comprehensive kits that replace key components annually and a more flexible approach that replaces parts as needed during maintenance sessions. This flexibility invites contractors to provide pricing for both maintenance strategies, showcasing a preference for comprehensive service offerings while ensuring contractors understand the limitations of the contract. The overall purpose reflects a structured approach to managing equipment maintenance under government procurement guidelines, promoting cost efficiency and operational effectiveness.
Lifecycle
Title
Type
Preventative Maintenance for Auto Claves and Washers
Currently viewing
Solicitation
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