Aircrew Facility Linens
ID: FA940126Q0002Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA9401 377 MSG PKKIRTLAND AFB, NM, 87117-0001, USA

NAICS

Drycleaning and Laundry Services (except Coin-Operated) (812320)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/4f1adff09ea642bdbe26111fbd1d132c/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking quotes for laundry and dry cleaning services for the Aircrew Facility at Kirtland Air Force Base in New Mexico. This procurement, identified by solicitation number FA940126Q0002, is a 100% Service-Disabled Veteran-Owned Small Business set-aside, requiring contractors to provide comprehensive linen services in accordance with strict cleanliness and safety standards. The contract encompasses a base year and four option years, with an estimated total value of $8 million, and responses are due by December 1, 2025, with questions accepted until October 30, 2025. Interested parties should contact Tyler Hatfield at tyler.hatfield.2@us.af.mil or Dakota Powell at dakota.powell@us.af.mil for further information.

    Files
    Title
    Posted
    B917 Reference photos.pptx
    The document, "Building 917 Reference Photos," provides a detailed photographic inventory of the Aircrew Facility, identified as Building 917. The file systematically lists various areas within the building, starting from the exterior and progressing through different rooms and sections on the first and second floors. Key areas highlighted include multiple views of the entrance, the Communication Room, Linen Rooms, Storage, Laundry Room, and specific "Entrance Rooms" (examples 1 and 2). It also features the Suite Living Quarter, a hallway, a stairway, and the Gym & Kitchen on the second floor. This document appears to be a visual reference for facility assessment, planning, or a component of a larger government RFP or grant application related to facility maintenance, upgrades, or inventory. It serves to provide a clear visual record of the building's current state.
    FA940126Q0002 - Aircrew Facility Linens COMBO - Amended 14NOV2025.pdf
    The Department of the Air Force, 377th Air Base Wing, is seeking quotes for "Aircrew Facility Linens" at Kirtland AFB, New Mexico. This Request for Quotation (RFQ) is a 100% Service Disabled Veteran Owned Small Business set-aside, with NAICS code 812320. The solicitation, FA940126Q0002, requires laundry and dry cleaning services for the KAFB Visiting Aircrew Facility. Quotes are due by November 14, 2025, and questions by October 30, 2025. Offers will be evaluated based on technical plans demonstrating understanding of the Performance Work Statement (PWS) and price. Award will be made to the offeror representing the best value, considering technical acceptability and fair and reasonable pricing. The contract includes a base year and four option years, with a potential six-month extension, and funds are not presently available for award.
    FA940126Q0002 - Aircrew Facility Linens COMBO 11.07.2025.pdf
    The Department of the Air Force, 377th Air Base Wing, is seeking bids for Aircrew Facility Linens services at Kirtland AFB. This Request for Quotation (RFQ), FA940126Q0002, is a 100% Service Disabled Veteran Owned Small Business set-aside, with a NAICS code of 812320. The solicitation requires laundry and dry cleaning services for the Kirtland Air Force Base Visiting Aircrew Facility. Quotes are due by November 10, 2025, at 1:00 PM (MDT/MST) and must be valid for 90 days. Questions must be submitted by October 30, 2025, at 5:00 PM (MDT/MST). Award will be based on best value, considering technical plans and price, with a base year and four option years, plus a potential six-month extension. Offerors must submit a technical plan and pricing via email.
    FA940126Q0002 - Aircrew Facility Linens COMBO.pdf
    The Department of the Air Force is seeking quotes for Aircrew Facility Linens services at Kirtland Air Force Base. This Request for Quotation (RFQ) is a 100% Service Disabled Veteran Owned Small Business set-aside under NAICS code 812320. The contractor will provide laundry and dry cleaning services for the Visiting Aircrew Facility. Quotes are due by November 10, 2025, and must include a technical plan (5-6 pages) demonstrating understanding of the Performance Work Statement (PWS) and a price proposal. Award will be based on best value, considering technical acceptability and a fair and reasonable price. The contract includes a base year and four option years, with a potential six-month extension.
    PWS - Aircrew Facility Linens.pdf
    This Performance Work Statement (PWS) details the requirements for aircrew facility linen services at Building 917, Kirtland Air Force Base. The Contractor must provide all necessary resources to perform linen services according to contract, industry, and health standards. Key aspects include strict adherence to cleanliness, sanitation, and safety guidelines for soiled linen handling, including OSHA compliance and protective gear for employees. The document outlines precise procedures for inventory count, pick-up, packaging, and delivery, with specific instructions for special laundering tasks like draperies, mops, microfibers, and pillows. It also addresses handling unserviceable, repaired, re-washed, damaged, and lost articles. Transportation of linens requires strict separation of soiled and clean items, with vehicle sanitization protocols. Contaminated linens must be handled and washed at specific temperatures in dedicated facilities. The PWS lists federal holidays when services are not required and outlines procedures for base closures. Quality control, including a Contractor-developed Quality Control Plan (QCP) and Government quality assurance measures, is emphasized. Monthly reports on services, articles, costs, and lost items are required. The document also covers government-furnished emergency medical services, incident reporting, personnel security requirements, and the designation of these services as mission-essential during crises.
    Questions and Answers - 21 Nov 2025.pdf
    The document FA9401-26-Q-0002 addresses questions and answers related to the Aircrew Facility Support services at Kirtland Air Force Base. Key points include clarification on linen processing requirements, confirming that alternative reasonable means are acceptable as long as the desired end result is met. The performance start date has been updated to 7 days after the contract award. This is a new requirement with no incumbent contractor. Reference photos of Building 917 are provided as an attachment to the amended solicitation. Kirtland AFB will provide three linen carts, though the contractor must initially provide their own until the government-owned carts arrive in late December. The estimated average laundry weight is 759 lbs per week, and linens are government-owned.
    Questions and Answers.docx
    This document, FA9401-26-Q-0002, dated October 31, 2025, details a new requirement for Aircrew Facility Support at Kirtland AFB. It addresses questions and answers regarding the solicitation. Key points include confirmation that this is a new requirement with no incumbent, and reference photos of building 917 are provided as an attachment. The contractor will initially need to provide their own linen carts until government-owned carts arrive by the end of December. The estimated average laundry weight is 985 lbs per load, with 40 loads per year, or 759 lbs per week. All linens are government-owned, and the contractor is not required to provide them.
    SF1449 Solicitation FA940126Q0002.pdf
    This government solicitation (FA940126Q0002) is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) to provide laundry and dry cleaning services for the Kirtland Air Force Base Visiting Aircrew Facility in Albuquerque, New Mexico. The contract includes a base year (December 1, 2025, to November 30, 2026) and four one-year options, with an estimated total value of USD 8,000,000.00. Services involve managing personnel, equipment, and supplies for approximately 40,000 pounds of linens annually. The solicitation details invoicing via Wide Area WorkFlow (WAWF), outlines various FAR and DFARS clauses related to contract terms, ethics, cybersecurity, and labor standards, and specifies requirements for contractor access to Air Force installations and adherence to health and safety regulations. An ombudsman is available for concerns, and the acquisition is subject to the availability of fiscal year 2026 funding.
    Solicitation - FA940126Q0002 - Amended 14NOV2025.pdf
    This government solicitation (FA940126Q0002) is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) to provide laundry and dry cleaning services for the Aircrew Facility at Kirtland Air Force Base (KAFB), New Mexico. The contract, with a maximum value of $8,000,000.00, includes a base year and four option years, each for 40,000 pounds of laundry services. Key requirements include comprehensive management, personnel, equipment, and transportation. The document outlines detailed clauses for electronic payment via Wide Area WorkFlow (WAWF), various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses, and specific instructions for contractor access to the installation and health and safety protocols. It also addresses obligations in advance of fiscal year 2026 funding and includes contact information for contracting officers and an ombudsman.
    Solicitation - FA940126Q0002.pdf
    The document is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) for laundry and dry cleaning services at Kirtland Air Force Base's Visiting Aircrew Facility. The solicitation, FA940126Q0002, issued on November 21, 2025, with an offer due date of December 1, 2025, has an estimated total award amount of USD 8,000,000.00. The contract includes a base period and four option years, each for 40,000 pounds of laundry services. Key clauses cover electronic invoicing via Wide Area WorkFlow (WAWF), obligations in advance of fiscal year funding, and various FAR and DFARS provisions related to commercial products and services, including those for small businesses, labor standards, and environmental compliance. The document also specifies requirements for contractor access to Air Force installations and includes an ombudsman clause for dispute resolution.
    Wage Determination_2015-5443 Rev. 26” dated 08 July 2025.pdf
    Lifecycle
    Title
    Type
    Aircrew Facility Linens
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Base and Medical Laundry Services -Qatar and Saudi Arabia
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is conducting a Sources Sought Announcement to identify potential sources for Laundry and Dry-Cleaning services in Qatar and Saudi Arabia. The procurement aims to secure comprehensive laundry services, including the handling of contaminated medical linen, with a focus on quality control, transportation methods, and compliance with health and safety standards. This opportunity is critical for maintaining hygiene and operational readiness in military settings, with an estimated monthly workload of approximately 50,776 units, peaking at 58,562 units. Interested parties must submit their capability statements and responses to specific questions by 12:00 PM Arabian Standard Time on November 14, 2025, to SrA Dominique Henry at dominique.henry.1@us.af.mil.
    3695--ALBUQUERQUE, NM COMMERCIAL LAUNDRY EQUIPMENT
    Buyer not available
    The Department of Veterans Affairs is seeking bids from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the procurement and installation of commercial laundry equipment for the Albuquerque VA Health Care System. The solicitation specifically calls for a Small Piece Folding Machine and a Blanket Folder System, with options for trade-in of existing equipment, and requires adherence to strict technical specifications and safety protocols. This procurement is crucial for enhancing the operational efficiency of laundry services within the healthcare system, ensuring compliance with federal, state, and local codes. Interested bidders must submit a technical quote detailing equipment capabilities and a separate price quote, with the contract duration set at 120 days, including equipment delivery within 90 days and installation within 30 days of delivery. For further inquiries, contact Senior Contract Specialist Monique T. Lara at Monique.Lara@va.gov.
    Dyess AFB, Custodial Services Synopisis
    Buyer not available
    The Department of Defense, through the Department of the Air Force, is seeking qualified contractors to provide custodial services at Dyess Air Force Base (AFB) in Texas. The contract will cover a range of cleaning tasks to maintain the cleanliness and professional appearance of assigned buildings, including restocking restroom supplies and adhering to Air Force Custodial Standards (AFCOLS). This follow-on contract, which will replace the current contract ending on October 31, 2026, includes a base year followed by four option years, with all work performed in compliance with applicable laws and regulations. Interested parties can contact Christi Murphy at christi.murphy.1@us.af.mil or 325-696-1085 for further details.
    Laundry and Dry-Cleaning Services for the Blue Angels in El Centro, CA
    Buyer not available
    The Department of Defense, through the Naval Supply Systems Command (NAVSUP) Fleet Logistics Center San Diego, is seeking information from potential contractors to provide laundry and dry-cleaning services for the Navy Flight Demonstration Squadron, known as the Blue Angels, during their winter training at Naval Air Facility in El Centro, California, from December 31, 2025, to March 31, 2026. The contractor will be responsible for all aspects of service delivery, including management, labor, transportation, and facility operations, with a focus on same-day/next-day service to accommodate the squadron's high travel tempo. This opportunity is critical for maintaining the cleanliness and readiness of various uniforms and organizational clothing, ensuring they are free from soil, stains, and bacteria, while also adhering to strict performance and security standards. Interested parties must submit their capability statements and any inquiries to Noni Arcilla at noni.p.arcilla.civ@us.navy.mil by December 9, 2025, at noon Pacific Standard Time.
    Parts Washer Cleaner Services BPA
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide parts washer cleaning services through a Blanket Purchase Agreement (BPA). The primary objective of this procurement is to ensure the effective maintenance and cleaning of parts washers as required by the Air Force, which is crucial for maintaining operational efficiency and equipment reliability. Interested parties should note that the solicitation period has been extended to December 8, 2025, at 1:30 PM CST, and they can reach out to Kodei Calvin at kodei.calvin@us.af.mil or by phone at 850-884-7619 for further inquiries.
    Custodial Services
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for custodial services at Lajes Field in the Azores, Portugal, under solicitation FA448626R0001. The contractor will be responsible for providing all management, tools, equipment, and labor necessary to maintain a clean and professional facility appearance, adhering to established cleaning frequencies and standards as outlined in the Performance Work Statement (PWS). This contract, valued at approximately $22 million, includes a base period from April 2026 to November 2026, with four additional one-year option periods extending through November 2030. Interested parties, particularly Women-Owned Small Businesses (WOSB), should direct inquiries to Claudia Silva at claudia.silva.pt@us.af.mil, and must submit their proposals by the specified deadlines, including a Past Performance Questionnaire due by January 20, 2026.
    S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for linen and laundry services for the Northeast Ohio VA Medical System, specifically the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The procurement aims to secure comprehensive hospital linen laundering services, including patient clothing, specialty items, and uniform purchases, with a focus on maintaining high standards of hygiene and service delivery. This contract, which is open to full and open competition, has an estimated total value of $8,900,000 over its performance period, which includes a base period from April 1, 2026, to August 31, 2026, and three option years extending through August 31, 2029. Interested vendors must submit their quotations by January 16, 2026, and can direct inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov.
    Laundry Chemical Supplies and Maintenance
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is seeking qualified sources to provide Brand Name or Equal Laundry Chemicals and Maintenance for the C.W. Bill Young VAMC located in Bay Pines, Florida. The procurement involves supplying laundry chemicals, maintaining dispensing equipment, and performing bi-weekly service checks, including water softness and pH testing, to ensure compliance with hygienic linen standards. This contract is crucial for maintaining operational efficiency and cleanliness in the facility's laundry services, with a firm-fixed price structure anticipated to span from October 27, 2025, to October 26, 2030, including a base period and four option years. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses, Veteran Owned Small Businesses, and Small Businesses, should contact Colleen Houser at colleen.houser@va.gov or call 727-399-3346 for further details.
    S209--Ann Arbor Off-Site Linen Services LTC Charles S. Kettles VA Medical Center
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 10, is soliciting offers for off-site linen services for the LTC Charles S. Kettles VA Medical Center in Ann Arbor, Michigan. The contract, identified by solicitation number 36C25025Q0948, requires the contractor to provide comprehensive laundry services, including laundering, processing, and delivering a variety of linens and laundry items essential for the operations of the VA Ann Arbor Fisher House and VA Green Road Sleep Clinic. This procurement is crucial for maintaining hygiene and quality standards in veteran care facilities, with a total maximum contract value of $1,130,000 over a base period from May 29, 2026, to May 28, 2027, and three additional ordering periods. Interested vendors must submit their offers electronically to Alexis Alexander at Alexis.Alexander1@va.gov by December 8, 2025, at 3:00 PM EST, with no further questions accepted after November 25, 2025.
    S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide comprehensive linen and laundry services for the Northeast Ohio VA Medical System, including the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The contractor will be responsible for all labor, equipment, and supplies necessary for the pickup, processing, and delivery of various linen items, adhering to strict industry standards and maintaining separation between clean and soiled linens. This procurement is critical for ensuring the availability of hygienic and properly maintained linen for patient care, with a total estimated contract value of $81,933.34 over a base period and three option years. Interested vendors should submit their quotations and direct any inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov, with services required Monday through Saturday and invoicing to be conducted monthly through the VA Tungsten Network Portal.