DIETARY FOOD DELIVERY SERVICES FOR PINE RIDGE IHS HOSPITAL
ID: 75H70626Q00027Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/8bbc26c9dd6b416d8bb05f98d5ffafa9/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide Dietary Food Delivery Services for the Pine Ridge IHS Hospital in South Dakota. The procurement involves a Firm-Fixed Price contract with a base year and one optional year, focusing on delivering a variety of food items that meet nutritional, budgetary, and medical dietary restrictions for patients and staff. This service is critical for maintaining the health and well-being of the community served by the hospital, particularly given the rural location and the need for compliance with stringent food safety regulations. Interested vendors must submit their proposals by January 23, 2026, with all submissions sent electronically to the designated contact, Mary Baird, at mary.baird@ihs.gov.

    Point(s) of Contact
    Mary Baird
    (605) 867-3379
    (605) 867-3262
    mary.baird@ihs.gov
    Files
    Title
    Posted
    Sol_75H70626Q00027.pdf
    This government Request for Proposal (RFP) solicits Dietary Food Delivery Services for the Pine Ridge PHS Indian Hospital in Pine Ridge, South Dakota. The contract includes a one-year base period and one option year. Offerors must submit proposals by December 23, 2025, at 1600 MS, with offers remaining firm for 60 calendar days. This acquisition is a 100% Total Small Business, Open Market Set-Aside, with NAICS Code 311999. Invoices will be processed electronically via the Department of Treasury's Invoice Processing Platform (IPP). The document outlines detailed instructions for offer submission, evaluation factors, and various Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulation (HHSAR) clauses, including those related to the Privacy Act, confidential information, and electronic payment submissions.
    STATEMENT OF WORK.pdf
    The Statement of Work (SOW) outlines the responsibilities and requirements for food delivery vendors supplying the Pine Ridge Service Unit Dietary Department. The department provides tray-line meal service for patients and non-selective meals for staff, adhering to a four-week rotating menu that meets nutritional, budgetary, and medical dietary restrictions. Due to the rural location on the Pine Ridge Reservation, the department utilizes multiple vendors to ensure a consistent supply of food products. Vendors must ensure timely, safe, and compliant deliveries that meet quality and regulatory standards set by HHS, IHS, and state/federal food safety regulations. Deliveries require pre-approval, occur weekly, and items must be properly packaged, sealed, and labeled. Performance standards include 100% compliance for timely delivery, food temperature, packaging integrity, documentation accuracy, and staff conduct. Deliverables include regular/emergency deliveries, electronic invoices via IPP, product lists, and compliance certificates. The contract has a base year and an optional year, with invoicing handled through the Invoice Processing Platform (IPP). A detailed list of preferred food items, including dairy, frozen items, fresh produce, and dry goods, is provided.
    Lifecycle
    Title
    Type
    DIETARY FOOD DELIVERY SERVICES FOR PINE RIDGE IHS HOSPITAL
    Currently viewing
    Combined Synopsis/Solicitation
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