Offutt AFB Mail Meter
ID: FA460025Q0034Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4600 55 CONS PKPOFFUTT AFB, NE, 68113, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Original Source

https://sam.gov/opp/397a3a452dae4926a4b41de246554a96/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting quotes for a mail meter system to be utilized at Offutt Air Force Base's Official Mail Center. The procurement involves leasing a mail postage meter that includes equipment, maintenance, meter head rental, and training, with a focus on compliance with federal standards and technological capabilities, including FedRAMP certification and contingency solutions. This acquisition is critical for ensuring efficient mail operations while adhering to enhanced security regulations, as the selected contractor must provide a system capable of handling high volumes of mixed mail and meet specific operational requirements. Interested vendors should contact Colin Meyers at colin.meyers@us.af.mil or Tyler Imhoff at tyler.imhoff.1@us.af.mil for further details, and all proposals must be submitted electronically by the specified deadlines.

    Files
    Title
    Posted
    Combo Solicitation - FA460025Q0034.pdf
    The 55th Contracting Squadron is soliciting quotes for a mail meter purchase and maintenance service for the Offutt Air Force Base Official Mail Center. This solicitation falls under the Federal Acquisition Regulation guidelines and is categorized as a Request for Quote (RFQ) with the RFQ number referenced. Market research identified Pitney Bowes as the sole source capable of fulfilling the Air Force’s specific mail meter requirements, which include FedRAMP certified solutions and contingency capabilities. The contractor must provide all necessary mail metering equipment, maintenance, meter head rental, and training. Future requirements set by the Air Force Installation and Mission Support Center include the provision of a hard machine, a web-based solution, and FedRAMP certification by FY25. All interested vendors must be registered in the System for Award Management, with a complete quote that includes pricing, technical capabilities, and fill-in clauses/provisions. The proposal evaluation will be based on price, technical capability, and past performance, ensuring selections are made on both cost-effectiveness and quality. Importantly, all offer submissions are to be sent electronically, with deadlines outlined for questions and final bids, emphasizing the government’s intent to proceed without extended negotiations.
    Question and Answer Document (as of 18 March 2025).pdf
    The document pertains to the solicitation FA460025Q0034 for a mail meter system at Offutt Air Force Base. It addresses various technical requirements for potential bidders. Key requirements include that the proposed postage meter must not need to print a 4x6 IMPB shipping label; however, the solution must be fully FedRAMP-authorized at the time of submission. The mail machine must include an interfaced scale capable of weighing up to 70lbs, as must the associated PC, which should also contain a label printer to produce the 4x6 IMPB shipping labels. This RFP emphasizes compliance with federal standards and technological capabilities to meet operational needs effectively and securely, reflecting the government's focus on efficiency and adherence to regulatory frameworks.
    Statement of Need 2025.docx
    The document outlines the requirements for leasing a mail postage meter for Offutt Air Force Base's Official Mail Center. The scope includes providing equipment, maintenance, and training. Contractors must ensure the meter is operational, with repairs addressed within 48 hours, and must provide updated software. Training sessions are to occur shortly after delivery and within 90 days. Equipment specifications dictate the need for digital systems capable of automatic weighing and processing high volumes of mixed mail. Mail management software must allow tracking of at least 20 accounts and be FEDRAMP certified. Enhanced security regulations necessitate that contractors undergo background checks and require escort while on base. These measures include strict access limitations and identification protocols for contractor personnel. The overall goal is to ensure efficient mail operations while adhering to security and operational standards at the installation.
    Lifecycle
    Title
    Type
    Offutt AFB Mail Meter
    Currently viewing
    Solicitation
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