Q301--FY25 4/1/2025-3/31/2030 Jonathan M. Wainwright Memorial VA Medical Center New Reference Lab Five Year Contract
ID: 36C26025Q0107Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98662, USA

NAICS

Medical Laboratories (621511)

PSC

MEDICAL- LABORATORY TESTING (Q301)

Original Source

https://sam.gov/opp/c734f5366e0444aca72abc4cda34c234/view
Timeline
    Description

    The Department of Veterans Affairs is seeking contractors to provide reference laboratory testing services for the Jonathan M. Wainwright Memorial VA Medical Center, with a contract period from April 1, 2025, to March 31, 2030. The procurement includes a base year and four optional one-year periods, aimed at fulfilling the requirements outlined in the Statement of Work (SOW) attached to the Sources Sought Notice. This contract is critical for ensuring the availability of medical laboratory testing services, which are essential for the healthcare needs of veterans. Interested contractors must submit their responses by January 28, 2024, including relevant documentation and assurances of compliance with regulatory standards, to Hector Gonzalez at hector.gonzalez1@va.gov.

    Point(s) of Contact
    Hector GonzalezContracting Specialists
    hector.gonzalez1@va.gov
    Files
    Title
    Posted
    36C26025Q0107_1.docx
    The Jonathan M. Wainwright Memorial VA Medical Center has issued a Sources Sought Notice for a five-year contract (April 1, 2025, to March 31, 2030) to provide reference laboratory testing services. This notice is part of market research conducted by the Veterans Health Administration, seeking potential contractors to fulfill the requirements specified in the Statement of Work (SOW). The contract will consist of a base year and four optional periods. Contractors are requested to submit their responses by January 28, 2024, along with relevant documentation, including company details, past contracts, and assurances of compliance with regulatory standards. The applicable NAICS code is 621511 for Medical Laboratories, with a size standard of $41.5 million. Responses should confirm the contractor's ability to meet several conditions, including licensure, accreditation, and quality review requirements as outlined in the SOW. This Sources Sought Notice serves as a preliminary step in gauging interest and capabilities, without binding commitments for future contracts. The information provided will guide the government's planning and procurement processes.
    36C26025Q0107.docx
    The government has issued a Request for Information (RFI) focused on sourcing Small Businesses, particularly Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses, capable of providing reference lab testing services for the Jonathan M. Wainwright Memorial VA Healthcare System in Walla Walla, WA. The related NAICS code is 621511 - Medical Laboratories. Interested contractors must respond by January 28, 2025, and submit detailed information including company profile, Unique Entity ID, CLIA certification, and experience with reference lab testing services. The government emphasizes the need for compliance with submission requirements to assess the qualification for potential contract set-asides for small businesses. The RFI outlines the necessity for a capability statement based on prior contracts, covering the contractor's role, specifics of work performed, and relevant contacts for verification. It's crucial for responders to adhere to the guidelines in order to demonstrate their ability to meet the healthcare system's requirements. The document underlines that responses are for market research and planning, not a formal solicitation.
    Attachment A Ref Lab WWW Test Lists 36C26025Q0107.docx
    The document outlines a comprehensive list of laboratory tests, codes, and associated procedures designed for a variety of medical diagnostics and screenings. The tests range from basic panels like the Prenatal Panel I and Lipid Panel to more specialized assessments such as genetic mutations (Factor V Leiden) and infectious disease screenings (Hepatitis panels). Each test is identified by a specific code, which is crucial for classification and billing purposes. The extensive nature of the document suggests its role in guiding healthcare providers on available tests and ensuring compliance with medical coding standards. The structure includes categories of tests such as metabolic, hormonal, renal, and immunological assays, covering a wide spectrum of laboratory evaluations necessary for patient diagnosis and treatment. This resource likely supports government RFPs or grant applications related to healthcare services, emphasizing the importance of standardized medical testing protocols and the necessity for accurate documentation within healthcare programs, thereby enhancing regulatory compliance and efficiency in patient care services.
    Attachment B SOW for RFI 36C26025Q0107.docx
    The Jonathan M. Wainwright Memorial VA Medical Center seeks a Blanket Purchase Agreement (BPA) for reference laboratory services essential for diagnostic testing not performed in-house. This contract will span five years, including one base year and four one-year options, and covers specimen testing, analysis, reporting, customer service, and courier services to ensure timely delivery of test results for high-quality care of veterans. The services include daily transportation of specimens from multiple VA facilities to the reference lab and the performance of statistical testing, with urgent cases requiring rapid turnaround times. The contract stipulates adherence to federal, state, and local regulations regarding laboratory accreditation and requires that the reference laboratory maintains strict confidentiality of Protected Health Information (PHI). Invoicing will be electronically submitted monthly, accompanied by specific required details. Monitoring of service quality will occur through appointed representatives, ensuring a minimum proficiency success rate of 95%. Additionally, background checks are mandated for laboratory personnel. Overall, this initiative aims to enhance healthcare services for veterans by ensuring accurate and prompt laboratory testing and reporting through robust logistical support and compliance monitoring.
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