Grounds Maintenance Services for Puerto Rico National Cemetery -- S208
ID: 36C78625R50036Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for comprehensive grounds maintenance services at the Puerto Rico National Cemetery, with a contract value of approximately $9.5 million. The contractor will be responsible for maintaining the cemetery's 55-acre area, ensuring tasks such as mowing, turf maintenance, grave marker cleaning, and overall aesthetic upkeep are performed in accordance with National Cemetery Administration standards. This procurement is vital for honoring military veterans and preserving the dignity of the site, with a contract duration of 12 months and options for four annual extensions. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their proposals electronically, including relevant experience and pricing, by the specified deadline, and can contact Janice Brooks at Janice.Brooks@va.gov for further information.

    Point(s) of Contact
    Files
    Title
    Posted
    The document serves as a Past Performance Questionnaire aimed at offerors submitting proposals for federal, state, local government, or private contracts. It requires contractors to provide details about their previous similar contracts, particularly those relevant to the National Cemetery Administration (NCA). The form requests foundational information about the contractor, including contact details, contract specifics (agency name, contract number, type, dollar value, date of award, and status), and the nature of services provided. It also inquires about the complexity of the services, the percentage of work completed by the contractor versus subcontractors, and explanations for any incomplete contracts. The overarching purpose is to assess the offeror's past performance to gauge their qualifications and reliability for fulfilling government contracts. This questionnaire reflects the government's interest in ensuring that contractors have a proven track record in executing similar projects effectively and meeting requirements.
    The document is a Wage Determination Order from the U.S. Department of Labor under the Service Contract Act, specifically designated for contracts in Puerto Rico. It outlines wage rates for various occupations effective in 2024, emphasizing compliance with Executive Order 14026, which sets a minimum wage rate of $17.20 per hour for covered workers. The document details specific wage rates for multiple job classifications, including administrative support, automotive services, food service, health occupations, and technical positions, among others. It also highlights benefits such as health and welfare compensation, vacation pay, and holiday observances. Critical stipulations regarding uniform allowances and additional pay for hazardous duties are included. Additionally, the document describes the conformance process for including unlisted job classifications and mandates for fair pay implementation. This wage determination is vital for contractors seeking federal funds, ensuring compliance with labor standards and worker protection under government contracts.
    The document outlines wage determinations for heavy construction projects in Puerto Rico under General Decision Number PR20240037, effective July 19, 2024. It specifies counties impacted by these determinations and notes the applicability of the Davis-Bacon Act, establishing minimum wage requirements derived from Executive Orders 14026 and 13658. Contractors must pay workers at least $17.20 per hour if contracts are initiated, renewed, or extended after January 30, 2022. The wage rates for various categories, including carpenters, electricians, and laborers, are detailed, alongside fringe benefit rates. The document explains how wage rates are categorized as union, survey, or state adopted, and provides guidelines for appeals concerning wage determinations. The information is crucial for contractors and workers to understand wage compliance, ensuring fair compensation in federally funded construction projects while reinforcing labor protections under applicable statutes.
    The document outlines the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction," which mandates that offerors for VA contracts comply with specific subcontracting limitations as per 38 U.S.C. 8127(k)(2). For contracts involving services, contractors cannot subcontract more than 50% of government payments to firms that are not Veteran-Owned Small Businesses (VOSBs) or Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). For general construction contracts, this limit is 85%, while for special trade construction, it's set at 75%. The document specifies the implications of non-compliance, including potential criminal penalties under Title 18 and actions such as referral to the VA Suspension and Debarment Committee. Additionally, the offeror must be prepared to provide documents evidencing compliance and certify their agreement to these terms upon submission of their offer. If not completed, certifications will render offers ineligible for consideration. This clause is crucial to ensure that government contracts are allocated to eligible small businesses and adhere to federal laws regarding subcontracting, thus promoting fair competition and support for veteran entrepreneurs.
    The Puerto Rico National Cemetery requires comprehensive grounds maintenance services to honor and preserve the dignity of the site for veterans and their families. The contract focuses on maintaining the cemetery's 55-acre area, aligning with National Cemetery Administration (NCA) operational standards. Key services include regular mowing, turf maintenance, cleaning of grave markers, and ensuring the overall aesthetic cleanliness of the grounds. The contractor is responsible for providing all necessary labor, equipment, and supervision, adhering strictly to guidelines that emphasize respectful treatment of the site and non-disruption of cemetery operations during ceremonies. Additional tasks encompass irrigation system maintenance, pest control, and the application of fertilizers based on soil tests. The contract runs for an initial 12-month period with options for four annual extensions. Emphasizing collaboration with cemetery leadership, the contractor must ensure all work conducted does not interfere with visitors or funeral services, demonstrating a commitment to preserving a serene and honorable environment for those interred. This RFP embodies governmental efforts to contract services that maintain national shrines, ensuring respectful treatment of sacred grounds while fulfilling the needs of local veterans and their families.
    The Southeast District of the Puerto Rico National Cemetery has issued a request for proposals (RFP) for ground maintenance services. The scope of work (SOW) includes essential tasks such as weekly mowing of Zoysia Manila and native grass, monthly irrigation system maintenance, and quarterly pest control and pressure washing of various areas, including flat markers and committal shelters. The document outlines multiple line items (CLINs) detailing the frequency of services, estimated quantities, and associated costs, all marked as $0.00, indicating a need for bidders to propose pricing. The work appears structured into base and option years, potentially extending the contract for four additional years based on satisfactory performance. This RFP reflects the government's commitment to maintaining the cemetery's grounds to honor military veterans while adhering to regulatory requirements for public spaces. The document's detailed breakdown allows for clarity and transparency in the bidding process, facilitating vendor engagement to ensure the cemetery remains a dignified and well-maintained site.
    The Department of Veterans Affairs (VA) is seeking a contractor to provide comprehensive grounds maintenance services for the Puerto Rico National Cemetery. The contract, valued at $9.5 million, outlines responsibilities for labor, materials, equipment, and supplies to maintain the cemetery grounds in accordance with established operational standards reflecting the nation’s respect for Veterans. Key tasks include mowing, edging, trimming, turf maintenance, and maintenance of grave markers, ensuring a dignified environment for burials and ceremonies. The selected contractor will be required to adhere to stringent standards of care and conduct, reflecting the graves as final resting places of service members. Proposals must be submitted electronically and include specific volumes detailing company information, previous relevant experience, technical qualifications, and pricing. The procurement process will utilize a best-value tradeoff method focusing on technical evaluation over price to select a responsible offeror. The contract includes a base period of 12 months with four optional one-year extensions and stresses the necessity for clear communication with cemetery authorities to minimize disruption during cemetery operations. Participation is limited to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), requiring strict compliance with registration guidelines to ensure eligibility.
    Lifecycle
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