Production & Staging
ID: W91QEX25Q0001Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMY0410 AQ HQ CONTRACTDORAL, FL, 33172-1202, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/55ffdfd1ab644198a09ddbd434594c2c/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking qualified contractors for the production and staging of the United States Southern Command's Change of Command event, scheduled for November 4-8, 2024, in Doral, Florida. The procurement requires comprehensive logistical support, including the provision of audiovisual equipment, staging setups, and the management of all installations and removals, with an emphasis on operational readiness by November 5, 2024. This high-profile event will host various dignitaries, including military leaders and international officials, underscoring the importance of meticulous planning and execution. Interested parties should contact Dyan E. Jackson at dyan.e.jackson.civ@mail.mil or Sherwin Riley at sherwin.d.riley.civ@mail.mil for further details, as this opportunity is set aside for small businesses under the SBA guidelines.

    Files
    Title
    Posted
    8.13.2 Out Pipe And Drape_Example Only.pdf
    The document appears to be incomplete or encoded nonsensically, lacking coherent information related to federal government RFPs, grants, or state and local RFPs. There are no discernible topics, key ideas, or supporting details present within the text, suggesting that the content does not provide meaningful insights or actionable information relevant to government requests for proposals or funding. As a result, it's impossible to summarize or extract any significant points from this text, which fails to present a clear purpose or context related to the intended subject matter. Without substantive content, no analytical summary can be generated, limiting the ability to fulfill the task requirements effectively.
    Change of Command Layout.pdf
    The document outlines the layout and seating arrangements for the Change of Command ceremony in 2024, focusing on the organization of key attendees and media coverage. It specifies various sections for different groups, including the media, guests, military bands, and official parties, with designated spaces for an LED wall, podium, and honor guards. The guest seating areas are designed to accommodate families of incoming and outgoing leaders, along with community leaders and elected officials. This structured plan ensures a comprehensive arrangement for an important military transition event, fostering an organized atmosphere for all participants while highlighting the significance of the ceremony in the hierarchy of military leadership. Overall, the document serves to facilitate the orderly execution of the event in alignment with protocol and public visibility.
    W91QEX-25-Q-0001_Conformed.pdf
    The document outlines a solicitation (W91QEX25Q0001) for services related to the production, staging, and audiovisual needs for the United States Southern Command's Change of Command event scheduled for November 4–8, 2024, in Doral, Florida. Aimed at providing a comprehensive array of logistical support, the contract requires the provision of audiovisual equipment, staging setups, a press tent, and the installation and removal of all equipment. Key requirements include ensuring all audiovisual equipment is operational by the deadline of November 5, 2024, and the contractor must provide a qualified technician on-site throughout the event. The contractor also needs to adhere to specified attire for staff and manage all equipment securely to prevent malfunctions during the live event. The document details the timeline for setup, rehearsal, event execution, and subsequent equipment removal. It emphasizes the contractor's responsibility for quality and safety in all installations. Furthermore, the solicitation incorporates several clauses related to compliance, performance expectations, and payment methods. This summary encapsulates the critical elements of the solicitation while reflecting its organizational priorities and operational requirements for the event.
    W91QEX-25-Q-0001 - Solicitation - Production and Staging _ Change of Command.pdf
    The document outlines a Request for Proposal (RFP) for a contract to provide production, staging, and audiovisual equipment for the United States Southern Command's Change of Command ceremony, scheduled for November 4-8, 2024, in Doral, Florida. This high-profile event will host esteemed military and government officials, necessitating a well-coordinated effort to ensure a successful execution. The contractor is responsible for providing necessary equipment, technical support, and personnel to facilitate operations throughout the event's duration. Specific requirements include audiovisual setups, stages, red carpet runners, seating arrangements, and securing appropriate attire for staff. The government will review and accept services at delivery, and payment will be made following strict invoice protocols. Additionally, the document incorporates clauses regarding compliance with federal regulations and outlines the roles of government and contractor representatives, emphasizing the importance of security, prompt responsiveness to equipment issues, and adherence to safety and operational standards. This RFP reflects the government's commitment to ensuring a seamlessly executed ceremonial event while fostering compliance with legal and procedural guidelines within federal contracting.
    W91QEX-25-Q-0001 0001- Solicitation Amendment- Production and Staging _ Change of Command.pdf
    The document outlines an amendment to a government solicitation regarding the United States Southern Command (USSOUTHCOM) Change of Command event, scheduled for November 4-8, 2024. The amendment includes the addition of a new Contract Line Item Number (CLIN 0004) for the installation and removal of audiovisual and staging equipment, reflecting updates to the performance work statement. Key components of the event include the setup, operation, and dismantling of staging and audiovisual equipment, with specified responsibilities for the contractor regarding safety, installation, and equipment accountability. The document details requirements for various equipment, including sound systems, cameras, staging, and decorations, emphasizing strict timelines for setup and operational readiness. It also addresses contractor attire and security procedures required for personnel entering the facility. Overall, this amendment clarifies the technical and logistical expectations for the contractor to ensure a successful high-profile event involving dignitaries from multiple nations and senior U.S. military officials while maintaining compliance with government standards and protocols.
    Lifecycle
    Title
    Type
    Production & Staging
    Currently viewing
    Combined Synopsis/Solicitation
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