Notice of Intent to Sole Source Rees Temperature Monitoring System Maintenance Services at Travis Air Force Base
ID: HT941025N0080Type: Sources Sought
AwardedJul 1, 2025
$269K$269,014
AwardeeREES SCIENTIFIC CORPORATION Ewing NJ 08638 USA
Award #:HT941025P0139
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/a2b8f007a2454eb2a39ea418ba9d688d/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency, intends to award a sole source contract to Rees Scientific Corporation for maintenance services of the Rees Temperature Monitoring System at Travis Air Force Base, California. The contract will encompass comprehensive non-personal services, including preventative maintenance, inspection, calibration, and system upgrades to ensure compliance with manufacturer specifications and regulatory requirements. This maintenance is critical for safeguarding temperature-controlled storage of medical substances, particularly in the context of the Armed Forces Whole Blood Processing Laboratory and the 60th Medical Group. Interested vendors may challenge this sole sourcing by submitting capability statements to Adrian Nerida at adrian.m.nerida.civ@health.mil by 8:00 AM Pacific Daylight Time on May 9, 2025, with the total estimated contract value exceeding $290,000 over a performance period extending to 2031.

    Files
    Title
    Posted
    NOI.pdf
    The Defense Health Agency Contracting Activity intends to award a sole source contract to Rees Scientific Corporation for maintenance services of the Rees Temperature Monitor system at the Armed Forces Whole Blood Processing Laboratory and the 60th Medical Group at Travis Air Force Base. This decision is supported by Federal Acquisition Regulations, as only Rees Scientific personnel possess the specific calibration equipment necessary for servicing this Government-owned equipment. The contract will include comprehensive preventive maintenance, inspection, and upgrades to ensure compliance with manufacturer specifications and regulations. The anticipated performance period spans one base year with four option periods, extending to 2031. Vendors wishing to challenge this sole sourcing must submit capability statements by May 9, 2025, while inquiries that do not meet formal requirements will not be considered. This notice clarifies that no competitive proposals are being solicited, emphasizing the unique qualifications of Rees Scientific Corporation for this specialized maintenance role.
    SOW_Rees Service.pdf
    The document is a Performance Work Statement (PWS) from the Department of Defense's Defense Health Agency, detailing a contract for the maintenance of the Rees Temperature Monitoring System at the David Grant Medical Center and the Armed Forces Whole Blood Processing Laboratory at Travis AFB, California. This non-personal services contract necessitates the contractor to provide comprehensive maintenance, including annual validations, unscheduled repairs, software support, and technical assistance. It outlines the objectives, scope, and performance expectations, emphasizing compliance with FDA and CAP standards necessary for the accreditation of temperature-controlled storage for medical substances. The contract spans multiple periods, with an estimated total value exceeding $290,000 for six years. Additionally, the document stipulates quality assurance measures, identification requirements for contractor personnel, and security responsibilities in line with DoD regulations. The expected contractor performance is under continuous surveillance to ensure compliance with the outlined quality standards. Successful performance is vital for the mission given its critical nature in safeguarding blood and pharmaceutical products, underscoring the importance of reliability and rapid response by the service provider.
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