NOTICE OF INTENT TO SOLE SOURCE - NPMS
ID: D-26-FS-0034Type: Special Notice
Overview

Buyer

JUSTICE, DEPARTMENT OFDRUG ENFORCEMENT ADMINISTRATIONHEADQUATERSSPRINGFIELD, VA, 22152, USA

NAICS

Automatic Environmental Control Manufacturing for Residential, Commercial, and Appliance Use (334512)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/aaf65c59cd1e4c2dac7d7d5dc67481e4/view
Timeline
    Description

    The Department of Justice, specifically the Drug Enforcement Administration (DEA), intends to award a sole source contract for annual preventative maintenance services for the Negative Pressure Mail Suite (NPMS) at its warehouse facility in Springfield, Virginia. The contract, which will be awarded to American Safe Air, the original equipment manufacturer, includes quarterly preventative maintenance, inspections, and repairs of various components of the NPMS, which is critical for processing incoming mail for bio-hazardous and physical threats. Interested parties who believe they can provide the required services are encouraged to contact Teresa Roshau-Delgado by December 18, 2025, at 10:00 AM EST, as the procurement will follow FAR Part 13 procedures and is not open for competitive quotations.

    Point(s) of Contact
    Teresa Roshau-Delgado
    teresa.a.roshaudelgado@dea.gov
    Files
    Title
    Posted
    A02 SOW 2026.pdf
    The Drug Enforcement Administration (DEA) Warehouse Facility in Springfield, VA requires quarterly preventative maintenance services for its Negative Pressure Mail Suite (NPMS). This suite processes incoming mail for bio-hazardous and physical threats to DEA Headquarters. The services include inspecting and repairing the NPMS structure, all doors, roof-mounted HEPA filters, pressure differential meters, air scrubbers, downdraft tables, a modified heavy-duty jogger, countertops, cabinets, and HEPA vacuums. The contractor will also provide unscheduled remedial maintenance. All contractor personnel must undergo criminal background checks and be escorted while on-site. Invoices require specific information, including a purchase order number, total charges, service dates, the contractor's TIN, and a signed certification statement. The contract period is from January 1, 2026, to December 31, 2026.
    A15 Sole Source Doc (redacted).pdf
    The Sole Source Documentation for FAR Part 13 outlines the justification for a sole source acquisition for the annual maintenance and service agreement for the Negative Pressure Mail Suite at the DEA Warehouse. The document, dated November 2022, specifies a period of performance from January 1, 2026, to December 31, 2026. American Safe Air is identified as the sole provider due to their status as the original equipment manufacturer (OEM) and sole proprietor of the required maintenance service. Market research confirmed no other vendors could provide this proprietary service. The Contracting Officer determined that only one source is reasonably available, with the assurance that the price will be fair and reasonable.
    A28 NOTICE OF INTENT.pdf
    The Drug Enforcement Administration (DEA) Office of Acquisition (FA) intends to award a sole source firm fixed purchase order to American Safe Air for a one-year renewal of annual preventative maintenance for their proprietary Negative Pressure Mail Suite (NPMS). This notice, D-26-FS-0061, is not a request for competitive quotations, and the acquisition will be conducted through FAR Part 13, Simplified Acquisition Procedures. The service includes annual preventative maintenance and replacement parts, as needed, on a quarterly basis. Interested parties who believe they can provide the service are encouraged to contact Teresa Roshau-Delgado via email by Thursday, December 18, 2025, at 10:00 AM EST, referencing the notice number and submitting a written response. The basis of award will be the lowest price/technically acceptable, and the award is all or none/brand name only. The government reserves the right to determine if a competitive procurement will be conducted based on responses received.
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    NOTICE OF INTENT TO SOLE SOURCE - NPMS
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