Letterkenny Army Depot requirements contract to provide personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Bulk Gas and Cylinder Gas Supply Services
ID: W911N225R0014Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK LAD CONTR OFFCHAMBERSBURG, PA, 17201-4150, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4b08bfa4dc3c412f914c1fb68e15c29f/view
Timeline
    Description

    The Department of Defense, through the Army Contracting Office, is soliciting proposals for the supply of bulk and cylinder gases, including nitrogen and oxygen, for the Letterkenny Army Depot in Chambersburg, Pennsylvania. The contract, which is set aside for small businesses, encompasses a five-year period with a base year and four optional years, requiring compliance with stringent safety and environmental regulations. These gases are critical for fabrication operations, particularly in laser cutting and maintenance, ensuring operational efficiency and safety. Interested vendors must submit their proposals by 4:00 PM on May 16, 2025, and can contact David T. Serotkin at david.t.serotkin.civ@army.mil or 717-267-5372 for further information.

    Point(s) of Contact
    David T. Serotkin
    (717) 267-5372
    david.t.serotkin.civ@army.mil
    Files
    Title
    Posted
    52.212-2 Evaluation Criteria addendum_Bulk Gas_4.17.2025.pdf
    The document outlines the evaluation criteria for awarding a federal contract for commercial products and services. The government will select the lowest priced, technically acceptable offer without necessarily engaging in discussions. Offerors must meet all solicitation requirements to be deemed technically acceptable, which includes submitting documents related to compliance with safety standards, quality control plans, installation details, and past experience substantiated by invoices or work orders. Proposals will first be evaluated based on technical merit, after which the lowest price among technically acceptable proposals will be awarded the contract. The evaluation process is structured to ensure that all offers adhere to established technical specifications and standards, ensuring quality and reliability. This framework is essential for maintaining transparency and fairness in the procurement process, reflecting common practices in government RFPs at federal, state, and local levels.
    ACWS TRANSITION - OFFERORS.pdf
    The Army Contracting Enterprise (ACE) is implementing the Army Contract Writing System (ACWS) to replace existing solicitation and contract writing software across its contracting offices. During this transition period, Offerors must be aware that different contract writing systems may be employed, affecting solicitation documents and submission instructions. Offerors are encouraged to closely review all instructions to avoid discrepancies, particularly if the office switches systems before awards are issued. The government assures that no changes to terms or conditions will be made without explicit narrative explanations, and Offerors should inform the Contracting Officer of any observed discrepancies that could impact their eligibility or contractual obligations. The Contracting Office may implement alternative mechanisms to ensure timely contract execution in the event of system disruptions, using the latest solicitation version as a temporary framework. A properly formatted award will follow once normal system operations resume, thus maintaining the integrity and intent of the solicitation process. This initiative reflects the military's commitment to updating its contracting processes while minimizing transition-related complications for contractors.
    Purchase Description-Bulk Gas.pdf
    The purchase description for the Bulk Gas Contract at Letterkenny Army Depot (LEAD) outlines the requirements for the provision of bulk and cylinder gases necessary for fabrication operations, particularly in laser cutting and maintenance. The contract spans one base year and four optional years, banning deliveries on recognized US holidays. Contractors must adhere to stringent safety protocols, security measures, and environmental compliance requirements, and must train employees in operational security (OPSEC) and related programs. LEAD is responsible for providing necessary facilities and equipment, whereas contractors must ensure regular replenishment of gas supplies and maintain operational safety systems. Specifications include detailed requirements for nitrogen and oxygen storage tanks, laser-mix gas cylinders, and redundancy in the gas supply systems to ensure continuous operations. Installation must be coordinated to minimize disruption to existing operations, with an emphasis on adherence to environmental regulations. This RFP highlights the federal government’s initiative to enhance operational capabilities while maintaining strict compliance with safety and environmental standards, underscoring the importance of detailed planning and training within governmental contracts.
    SOLICITATION - W911N225R0014.pdf
    The document outlines the solicitation W911N225R0014 for the supply of various gases and related services, specifically nitrogen gas, oxygen gas, laser-mix gas, and gas storage equipment rental for the U.S. government. The offer is due by 4:00 PM on May 16, 2025. The contract encompasses a series of quantities over multiple periods, notably from May 28, 2025, to May 27, 2030, and specifies the requirements for each type of gas and service. Submission instructions, evaluation criteria, and clauses incorporated by reference are provided, emphasizing the need to meet government standards, particularly concerning technical acceptability. The evaluation will be based on the lowest priced technically acceptable offers that comply with specified guidelines, including submission of a quality control plan and past experience validation. The document is integral to federal procurement processes, ensuring transparency and compliance in offering commercial goods and services to the government. It stresses the importance of adhering to federal regulations and guidelines for contractors participating in the bidding process.
    Solicitation Notes_W911N225R0014_5.1.2025.pdf
    The document outlines critical requirements and procedures for offerors participating in a federal solicitation, emphasizing the importance of registration in the System for Award Management (SAM). Offerors must ensure their SAM registration is active, complete annual certifications, and provide notarized letters for new registrations or renewals. Proposals must be submitted without discussions and should include all requested information for evaluation. A mandatory site visit is scheduled, with specific pre-visit protocols outlined, including the requirement for a visitor's pass. The contract type is indicated as Indefinite Delivery/Indefinite Quantity, necessitating accuracy in price bids for acceptance. Insurance requirements and an AMC-Level protest process are described, encouraging resolution of disputes before escalation. Lastly, the contract is 100% set aside for small businesses, promoting inclusion in federal procurement opportunities. This serves to guide vendors comprehensively through compliance and procedural steps necessary for the bidding process.
    SYNOPSIS W911N2-25-R-0014 SIGNED.pdf
    The Letterkenny Army Depot plans to solicit bids for a firm fixed price supply contract to deliver bulk gases to its facility. This procurement, designated under solicitation number W911N2-25-R-0014, is entirely set aside for small businesses, adhering to the NAICS code 325120 for Industrial Gas Manufacturing. The contract will span one base year with four option years, utilizing Freight On Board (FOB) destination terms. Interested vendors can expect the solicitation to be available on or about March 13, 2025, with proposals due by approximately March 23, 2025. All submitting parties must be registered in the System for Award Management (SAM) to be eligible for contract awards. For further inquiries, contact Contract Specialist David Serotkin via email. This synopsis serves a preliminary informational purpose and does not obligate the government.
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