MOF Cheat-Potomac RD/Petersburg Office Mowing
ID: 12444325Q0020Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEMONONGAHELA NATIONAL FORESTELKINS, WV, 26241, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/bffcb3ee9f314099b6ad9dfa028f8b06/view
Timeline
    Description

    The Department of Agriculture, specifically the Forest Service, is seeking qualified contractors to provide lawncare services, including mowing, weed eating, trimming, and leaf removal, for the Cheat-Potomac Ranger District administrative sites in Petersburg, West Virginia. The contract will cover weekly maintenance during the growing season from April through October, with a performance period starting upon award and extending through March 31, 2026, along with four optional renewal years. This procurement is crucial for maintaining the aesthetic and functional quality of federal properties, ensuring compliance with environmental standards and labor regulations. Interested vendors must submit their proposals, including technical and price components, to Michael Simpson at michael.simpson@usda.gov, with the contract valued at an estimated $33,000 based on previous agreements.

    Point(s) of Contact
    Michael Simpson
    michael.simpson@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Schedule of Items - 12444325Q0020.xlsx
    The document outlines a government Request for Proposal (RFP) for weekly mowing services at the Cheat-Potomac RD/Petersburg Office, structured over a base year and four optional renewal years. The service is anticipated to be awarded as a firm fixed-price contract, with a total estimated quantity of 30 service instances per year across each period. The performance periods are defined as follows: the base year runs from the award date until March 31, 2026, and each subsequent option year extends from April 1 to March 31 of the following years, culminating on March 31, 2030. The file includes scheduling and payment details for each year, reinforcing the government's systematic approach to maintain landscape management at federal facilities. This RFP is part of a broader effort to ensure the effective and regular maintenance of government properties, showcasing operational planning and fiscal responsibility within the federal contracting process.
    Attachment 2 - SOW-CPMowing.pdf
    The Cheat-Potomac Ranger District is seeking a contractor for regular lawn care services, including mowing, weed-eating, trimming, and leaf removal at its Petersburg administrative offices and warehouse. The contract period begins upon award and runs until March 31, 2026, with options for four additional years. Services are required weekly during the growing season (April to October) and as needed at other times. Specific areas to be maintained include grounds around buildings, parking areas, and pathways. The contractor must manage debris disposal, safeguard public and government property, report any damages, and conduct operations while adhering to set protocols, including prohibiting herbicide and pesticide use. All work in the warehouse area must occur during specified hours due to security restrictions. A contact for site visits is provided. This document outlines essential maintenance requirements and contractor responsibilities for upkeep within the designated federal property.
    Attachment 3 - Performance Evaluation Criteria.rtf
    The document serves as a template for bidders responding to federal or state/local RFPs, focusing on demonstrating past performance, personnel qualifications, equipment specifications, and sustainability practices. It includes a section to detail projects similar to the requested contract over the last three years, identifying project owners and providing a point of contact. Additionally, it requires information about key personnel assigned to the project, emphasizing their experience and relevant skills. The equipment form lists necessary tools and specifications to be utilized in the project. A section is also dedicated to outlining the use of bio-preferred products, highlighting their contribution in terms of percentage to promote sustainability in project execution. This structured format ensures that offerors can clearly communicate their qualifications and approach to meeting the specified requirements, aligning with the objectives of government procurement processes. The overall aim is to establish the offeror’s capability and commitment to environmentally sustainable practices while maintaining a high standard of project execution.
    Attachment 4 - WD 2015-4353 23DEC2024 Grant CO. WV.pdf
    The document outlines the Wage Determination under the Service Contract Act for several counties in West Virginia, specifically Wage Determination No. 2015-4353, Revision #27, last updated on December 23, 2024. It specifies the minimum wage rates for various occupations, mandatory fringe benefits, and stipulations regarding the pay requirements under federal Executive Orders 14026 and 13658, which set minimum wage rates for federal contractors. For contracts began or renewed after January 30, 2022, the minimum hourly wage for covered workers is $17.75, while contracts awarded between January 1, 2015, and January 29, 2022, must pay at least $13.30 per hour unless a higher rate is stipulated in the determination. The document also provides information on paid sick leave, health and welfare benefits, vacation, and holiday entitlements for employees working on these contracts. Additionally, it details the process for requesting additional classifications and wage rates for job roles not explicitly listed under this wage. Overall, it serves as a regulatory framework ensuring fair labor standards for service workers within federal contracts in specified West Virginia areas.
    Questions and Answers - 12444325Q0020 - Amendment 0001 COMPLETE.pdf
    The document refers to Amendment 0001 of solicitation number 12444325Q0020 for the MOF Cheat-Potomac RD/Petersburg Office Mowing contract, which is aimed at modifying the existing contract and providing updates about the bidding process. Key details include the requirement for contractors to acknowledge receipt of the amendment and to submit offers via email with specific attachments before the due date. The previous contract held by Erika Tax Service LLC, valued at $33,000, had a one-year base period with options for three additional years but was terminated early. Contractors are advised that modifications post-award will likely require mutual agreement, and the contract will be firm fixed price without annual pricing adjustments. Important logistical aspects such as rescheduling services due to weather and the absence of bonding requirements are also addressed. This amendment primarily serves to clarify the bidding process and updates pertinent to the mowing service contract.
    Solicitation - 12444325Q0020 - MOF Cheat-Potomac Mowing - COMPLETE.pdf
    The document outlines a Request for Proposal (RFP) issued by the USDA Forest Service for lawncare services at the Cheat-Potomac Ranger District in Petersburg, WV. The contract is set to cover mowing, weed eating, trimming, and leaf removal at administrative sites, with a performance period from April 1, 2025, to March 31, 2026, and four optional renewal years. The government emphasizes the importance of past performance and relevant experience in awarding the contract, indicating that technical capability and sustainable procurement practices will also be evaluated. Interested vendors must register with the System for Award Management (SAM) and submit a technical proposal alongside a price proposal. Key details include the emphasis on compliance with various Federal Acquisition Regulation (FAR) clauses, including those relating to labor standards, environmental sustainability, and supplies. Offerors are expected to provide a structured submission including a list of similar completed projects and assigned personnel qualifications. The RFP encourages a sustainable acquisition plan and mandates adherence to government contracting regulations regarding telecommunications equipment and services. This RFP illustrates the government's commitment to high standards in contractor selection while fostering sustainable practices.
    Lifecycle
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    MOF Cheat-Potomac RD/Petersburg Office Mowing
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