Site Exposure Matrices (SEM) Database
ID: 1605C3-25-N-00001Type: Sources Sought
Overview

Buyer

LABOR, DEPARTMENT OFOFFICE OF THE ASSISTANT SECRETARY FOR ADMINISTRATION AND MANAGEMENTDOL - CAS DIVISION 3 PROCUREMENTWASHINGTON, DC, 20210, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/065067a1b91a4b55bc13bd486acafcfd/view
Timeline
    Description

    The Department of Labor (DOL) is conducting a Request for Information (RFI) to gather market insights for the maintenance and updating of the Site Exposure Matrices (SEM) database, which supports the Division of Energy Employees Occupational Illness Compensation (DEEOIC). The primary objective is to identify vendors capable of managing a comprehensive relational database that contains critical information on toxic substance exposure at Department of Energy (DOE) facilities, which is essential for evaluating claims under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA). This initiative is vital for ensuring accurate and timely information is available to support compensation claims for workers affected by occupational exposure to hazardous materials. Interested vendors must submit their capability statements by January 6, 2025, and any technical questions by January 2, 2025, to the designated contacts, including Geopardi Bost at bost.geopardi.g@dol.gov and Aleisha Moore at Moore.Aleisha@DOL.GOV.

    Point(s) of Contact
    Geopardi Bost
    (312) 353-4861
    bost.geopardi.g@dol.gov
    Emily Pyatigorsky
    pyatigorsky.emily@dol.gov
    Files
    Title
    Posted
    Attachment 0001_Technical Description.docx
    The Performance Work Statement (PWS) details the requirements for services provided by a contractor to support the Department of Labor's Office of Workers' Compensation Programs (OWCP) in maintaining the Site Exposure Matrices (SEM) database. This database is essential for evaluating claims under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA), assisting claimants in establishing links between occupational exposure to toxic substances and health conditions. The contractor will be responsible for updating and managing the SEM, conducting research on toxic substance usage at Department of Energy (DOE) facilities, enhancing scientific understanding related to these substances, ensuring cybersecurity, and providing training on the SEM’s usage. The contract has a performance period of one base year with four optional extensions. The contractor must also maintain sufficient security clearance and submit regular progress reports to the DOL. Key objectives include timely database updates, effective research into DOE records, and maintaining robust cybersecurity measures. The contractor is expected to deliver training and respond to inquiries related to SEM operations. Compliance with strict privacy and security guidelines is mandated to protect sensitive information contained within the database.
    Attachment 0002_Vendor Questions Template.xlsx
    The document titled "Vendor Questions and Answers" relates to the Site Exposure Matrices (SEM) database under the reference 1605C3-25-N-00001. It comprises a series of questions raised by vendors concerning the Request for Information (RFI) or Performance Work Statement (PWS) sections. The structure of the document is organized by question number, page number, and the associated RFI or PWS section being inquired about. This suggests a focus on clarifying technical aspects and requirements of the SEM database for prospective vendors, thereby fostering effective communication and understanding prior to the submission of proposals. The emphasis on vendor inquiries indicates a proactive approach to addressing potential concerns, which is crucial for ensuring that all stakeholders are adequately informed and prepared to engage with the RFP process. Overall, this document facilitates a transparent acquisition process, aligning vendor capabilities with government expectations, while promoting compliance and successful project execution.
    Attachment 0003_Vendor Questions with Answers.xlsx
    This document addresses vendor inquiries regarding the Site Exposure Matrices (SEM) database contract (1605C3-25-N-00001). It confirms the existence of the contract, previously held by Paragon Technical Services (contract number 1605DC-20-C-0014), though it does not disclose the incumbent's current contract value or the performance period's end date. A key requirement is the necessity for contractor staff to possess or be eligible for a "Q Clearance" from the Department of Energy (DOE) prior to contract award, indicating the sensitive nature of the work involved. Additionally, the importance of the DOE facility record collection is acknowledged but rated a mid-level priority (5 on a scale from 1 to 10). This exchange reflects standard vendor due diligence within federal RFP processes, establishing the contractor's qualifications and security requirements essential for compliance and operational integrity in sensitive governmental contracts.
    RFI_1605C3-25-N-00001.pdf
    The U.S. Department of Labor (DOL) is issuing a Request for Information (RFI) for market research related to the Site Exposure Matrices (SEM) database, aimed at supporting workers’ compensation programs. The DOL seeks vendor feedback on maintaining, updating, and providing expertise for a relational database concerning the occupational use of toxic substances at Department of Energy (DOE) facilities. This RFI does not constitute a solicitation and responders should not expect feedback beyond acknowledgment of submissions. The DOL emphasizes small business participation in this process and requests detailed capability statements from vendors, including their core services, experience with database and industrial hygiene services, and pricing structures. The deadline for submitting questions is November 27, 2024, and for capability statements, December 9, 2024. The procurement aims to enhance the DOL's program, utilizing vendor insights to potentially shape future solicitations. Interested parties must submit non-proprietary information and may include marketing materials within specified limits. The structure of the RFI encourages a focus on serious vendor solutions and invites innovative collaboration practices. Compliance with submission guidelines is crucial, including a focus on clarity and the character of available solutions to meet the SEM database requirements.
    RFI 1605C3-25-N-00001 Amnd 0001.pdf
    The U.S. Department of Labor (DOL) has issued a Request for Information (RFI) concerning the maintenance and updating of the Site Exposure Matrices (SEM) database for the Division of Energy Employees Occupational Illness Compensation (DEEOIC). The RFI aims to gather market information on vendor capabilities related to database services, industrial hygiene, and records collection at Department of Energy (DOE) facilities. This is part of a broader market research initiative and is not a solicitation for proposals. Vendors are invited to submit capability statements that detail their core services and past experience, as well as their pricing structure and availability to start services after contract award. Interested parties must submit their statements by January 6, 2025, and technical questions by January 2, 2025. The submission should be non-proprietary, with a focus on the technical capabilities described in the attached documentation. This RFI reflects the DOL's intent to explore vendor solutions before proceeding with a potential future procurement action, and responses will aid the DOL in understanding the market landscape for SEM-related services.
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    Site Exposure Matrices (SEM) Database
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