Document Destruction-Shredding Services for the Midwest District-National Cemetery Agency
ID: 36C78625Q50212Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/9aad0dbfdb94417685d828ba46f76867/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the National Cemetery Agency (NCA), is seeking qualified sources for Document Destruction-Shredding Services for the Midwest District. The procurement aims to establish a Blanket Purchase Agreement (BPA) for on-site document destruction services, ensuring compliance with federal regulations and secure handling of sensitive materials across six national cemeteries. This initiative emphasizes the government's commitment to engaging small and veteran-owned businesses, particularly those certified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB). Interested parties must submit their responses, including company information and capability statements, via email to Roberto Escobedo by April 14, 2025, at 10:00 am PST, with no reimbursement for preparation costs.

    Point(s) of Contact
    Roberto Escobedo
    (279) 240-1655
    roberto.escobedo@va.gov
    Brian Trahan
    brian.trahan@va.gov
    Files
    Title
    Posted
    SOURCES SOUGHT_Doucment Destruction Services MWD_NCA.docx
    The Midwest District of the National Cemetery Agency (NCA) is seeking qualified sources for Document Destruction-Shredding Services through a Sources Sought Synopsis. The synopsis intends to identify businesses, particularly those certified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB), that can comply with the project requirements under NAICS 561990. The contract will establish a Blanket Purchase Agreement (BPA) for a firm-fixed-price, covering one base year with four optional extensions. Contractors are expected to provide on-site document destruction services, ensure secure handling of sensitive materials, and comply with federal regulations. Interested parties are required to provide company information, size classification, capability statements, and pricing examples. The government will not compensate for any preparation costs. Responses are due by April 14, 2025, and must be submitted via email. This initiative underscores the government's focus on engaging small and veteran-owned businesses while maintaining the integrity of document handling and destruction protocols.
    SOW Document Destruction MDW-NCA BPA.pdf
    The Midwest District of the National Cemetery Agency (NCA) requires document destruction and shredding services under a contract starting March 31, 2025. The contractor will utilize mobile shredding vehicles and must ensure that document destruction occurs on-site, witnessed by a federal representative, following federal regulations and security guidelines. The contract details service requirements across six national cemeteries, including collection frequency and container specifications. The contractor must provide Certificates of Destruction monthly and adhere to shredding specifications aligned with NIST standards. Operational hours are set as Monday through Friday, with priority given to burial activities. The contractor is responsible for ensuring the security of documents and compliance with privacy regulations, including HIPAA. Additionally, the contractor's personnel must wear identification and adhere to safety regulations while on-site. Payments will be made monthly after service completion and proper documentation submission. The government retains the right to terminate the contract with prior notice. This document lays out essential protocols and requirements to safeguard sensitive information during document destruction.
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