KAFB CY25 Air Show - Ground Boss
ID: FA9401-24-Q-0076Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA9401 377 MSG PKKIRTLAND AFB, NM, 87117-0001, USA

NAICS

Promoters of Performing Arts, Sports, and Similar Events without Facilities (711320)

PSC

SOCIAL- RECREATIONAL (G003)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/3abbda7f9ee54efca8999f889ff888d1/view
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is seeking qualified small businesses to provide Ground Boss services for the CY25 Kirtland Air Force Base (KAFB) Open House Air Show scheduled for May 30 to June 1, 2025. The contractor will be responsible for directing aircraft on the ground, overseeing aircraft servicing, and managing logistical coordination to ensure the event's success, as outlined in the Statement of Work (SOW). This procurement is crucial for the effective management of air show logistics, emphasizing safety and operational efficiency within a military context. Interested parties must submit their quotes by September 23, 2024, with all proposals contingent upon the availability of appropriated funds, and should direct inquiries to Dakota Powell at dakota.powell@us.af.mil or Tyler Hatfield at tyler.hatfield.2@us.af.mil.

    Files
    Title
    Posted
    Attachment 1 - Ground Boss SOW.docx
    The document outlines the Statement of Work (SOW) for the Ground Boss position at the Kirtland Air Force Base Air Show scheduled for 30 May – 1 June 2025. The Ground Boss will be responsible for directing aircraft on the ground, overseeing aircraft servicing, marshalling, and logistical coordination for the event. Key duties include working with the Transient Alert on aircraft parking, managing fuel supplies, ensuring safety briefings, and consulting with Airshow staff to ensure a successful event. The contractor for this position must provide necessary personnel, lodging, transportation, and equipment while the government will supply maps and designated locations for operations. Compliance with security and identification requirements for all employees is mandated. Confidentiality of contract terms and conditions is emphasized, along with stipulations for contract cancellation due to unforeseen circumstances. Overall, the document serves as a comprehensive guideline for securing a contractor to fulfill the Ground Boss role, ensuring every aspect of air show logistics is handled efficiently while adhering to government regulations and safety protocols.
    Attachment 2 - Draft Layout.pdf
    The document outlines logistical and infrastructural elements related to a government event, potentially a military airshow or demonstration, focusing on various facilities and their specifications. Key components include details about toilet facilities, storage reservoirs, and parking areas, as well as emergency services like fire trucks and medical support zones. The layout mentions crowd control measures, designated zones for activities, and distribution areas for concessions and event management. The arrangement illustrates the need for thorough planning to accommodate technical operations, safety protocols, and public engagement effectively within a military reservation boundary. It highlights various operational specifics such as parking locations, designated entry checkpoints (ECP), and onsite amenities that ensure the event’s smooth execution. This document serves as a guide for coordinating logistics and providing essential infrastructure support for government-organized public events, potentially relevant for RFPs related to event management and facility planning in federal and local contexts.
    Attachment 3 - Quote Sheet.xlsx
    The KAFB CY25 Air Show document outlines the requirement for Ground Boss services as part of the event planning. It includes two specific Contract Line Item Numbers (CLINs): the first for Ground Boss service, which is to be provided per the Scope of Work (SOW), and the second for covering associated travel, lodging, and transportation expenses. Both services are required in a quantity of one, with pricing yet to be determined. The document indicates the military's intention to contract for these services to ensure effective management and execution of the air show, highlighting the significance of logistics in event operations. Overall, this request reflects the structured approach of federal RFPs in securing necessary services for large events.
    Combined synopsis solicitation - Amendment 0001.docx
    The Department of the Air Force's 377th Air Base Wing has issued a combined synopsis/solicitation notice for the CY25 KAFB Open House (Air Show), specifically for Ground Boss services, under solicitation number FA9401-24-Q-0076. This Request for Quotation (RFQ), open 09 September 2024 to 23 September 2024, is exclusively for small businesses, with an NAICS code of 711320. The solicitation outlines the necessary performance specifications and includes a draft layout of the event site, though final details on performers and attractions remain to be confirmed. It emphasizes that the contract is contingent on the availability of appropriated funds and requires quotes to be valid through 15 October 2024. Proposals will be evaluated based on technical acceptability and price, with a focus on ensuring fair and reasonable costs. Offerors must comply with various FAR clauses related to commercial items and telecommunications services. Instructions for submission, including documentation requirements and contact information for inquiries, are provided, ensuring a clear process for interested parties.
    Combined synopsis solicitation v1.docx
    The Department of the Air Force is soliciting proposals for Ground Boss services for the CY25 Kirtland Air Force Base Open House Air Show, under solicitation number FA9401-24-Q-0076. Issued as a Request for Quotation (RFQ), this solicitation is exclusively open to small businesses, with a NAICS code of 711320 for Promoters of Performing Arts, Sports, and Similar Events without Facilities. Interested businesses must submit their quotes via email by 23 September 2024, and provide a valid proposal through 15 October 2024. The submission must include a completed quote sheet and required representations. Evaluation criteria prioritize technical acceptability, and pricing is assessed for fairness. It's important to note that this contract is currently unfunded; the government's obligation is contingent on the availability of appropriated funds. Additional documentation includes a Statement of Work (SOW) outlining performance requirements, and various clauses relating to federal procurement practices, including restrictions on telecommunications equipment. This solicitation demonstrates the Air Force's commitment to promoting local small businesses while ensuring compliance with federal regulations.
    Lifecycle
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    KAFB CY25 Air Show - Ground Boss
    Currently viewing
    Combined Synopsis/Solicitation
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