Paris Air Show 2025 Exhibit Build
ID: HQ003424R0464Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Convention and Trade Show Organizers (561920)

PSC

CONSTRUCTION OF EXHIBIT DESIGN (NON-BUILDING) (Y1PB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8951683041a34523b8ef5170d0684527/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services, is seeking proposals for the design and construction of its exhibit booth at the Paris Air Show 2025. This non-personal services contract requires the contractor to deliver comprehensive exhibit build services, including design, construction, and on-site support, in alignment with the Performance Work Statement and federal compliance regulations. The booth aims to promote DoD Security Cooperation programs and facilitate high-level bilateral meetings during the event scheduled for June 16-22, 2025. Proposals are due by 2 PM on September 20, 2024, and must remain valid for 120 days; interested parties can contact Jerome Doe at jerome.n.doe.civ@mail.mil or Courtney Applewhite at courtney.s.applewhite.civ@mail.mil for further information.

    Files
    Title
    Posted
    A03 Past Performance Questionnaire - Paris Air Show 2025.pdf
    The document outlines the requirements for Offerors submitting past performance references related to contracts in the trade show industry for a government solicitation. Offerors must provide at least three relevant contract references completed within the last two years, demonstrating experience similar in scope, size, and complexity to the anticipated work. The government encourages references primarily from the defense trade show sector but allows for examples from other industries. Key sections include instructions for submitting the Past Performance Evaluation Questionnaire, details of the Offeror's company information, and specific data regarding the past performance project such as contract type, award date, and total contract value. The Offeror can include references from Subcontractors who served as prime contractors on awarded contracts. The purpose of this evaluation is to assess the Offeror's capability and reliability in performing contract work effectively. The emphasis on recent and relevant experience underlines the government's intention to procure services from qualified and proven contractors.
    A03 PWS Exhibit Build - Paris Air Show 2025.pdf
    The Performance Work Statement (PWS) outlines a non-personal services contract for designing and constructing the Department of Defense (DoD) booth at the Paris Air Show (PAS) 2025. The contract aims to promote DoD Security Cooperation programs and facilitate high-level bilateral meetings. The contractor is tasked with providing all necessary services, including personnel and equipment, while executing to standards set in the contract. Key phases include design (submitting renders and complying with the Exhibitor Manual by deadlines), construction, and on-site support during the event, scheduled for June 16-22, 2025. The PWS details exact specifications for the booth's reception area, meeting rooms, and distinguished visitor lounge, emphasizing security requirements and quality control measures. The Contractor must ensure compliance with electrical plans and safety regulations, maintaining an adequate workforce throughout the contract duration. Ownership of all materials produced under this contract will belong to the government, illustrating the emphasis on governmental control and proprietary rights. The document serves as a structured guide for bidders to understand their responsibilities and the government's expectations regarding the exhibit's success.
    A23 HQ003424R0464.pdf
    The document outlines Request for Proposal (RFP) HQ003424R0464, issued by the Washington Headquarters Services (WHS) for exhibit build services in support of the Defense Security Cooperation Agency (DSCA) during the Paris Air Show in 2025. The contract is expected to be a Firm-Fixed Price agreement under the NAICS code 561920 for "Convention and Trade Show Organizations." Proposals are due by 2 PM on September 20, 2024, and must remain valid for 120 days. The contractor is responsible for delivering exhibit build services according to the Performance Work Statement attached to the RFP, with delivery between June 16-22, 2025. Several federal acquisition clauses addressing various compliance requirements, such as telecommunications regulations, representation and certifications, and labor standards, are incorporated within the solicitation. The document emphasizes adherence to regulations governing federal contracts, including small business considerations and compliance reporting. Overall, this RFP serves as a formal request to solicit and evaluate proposals from qualified contractors capable of fulfilling specific exhibit design and construction requirements for a high-profile international event while ensuring compliance with federal standards.
    Lifecycle
    Title
    Type
    Paris Air Show 2025 Exhibit Build
    Currently viewing
    Combined Synopsis/Solicitation
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