Traumatic Brain Injury Center of Excellence Warfighter Brain Health Research and Translation Support Services
ID: HT001426RE001Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/bbc4476402e34304962e8fb150a5d294/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency (DHA), is soliciting proposals for the Traumatic Brain Injury Center of Excellence (TBICoE) Warfighter Brain Health Research and Translation Support Services under Solicitation Number HT001426RE001. The contractor will be responsible for providing personnel, equipment, and expertise to support TBICoE's mission of advancing research and clinical standards related to traumatic brain injuries (TBI) for military personnel and veterans. This initiative is crucial for addressing the increasing prevalence of TBI within the military, particularly in light of recent combat experiences and training-related exposures. Interested parties should direct inquiries to John A. Cowgill at john.a.cowgill4.ctr@health.mil or Sou J. Walls at sou.j.walls.civ@health.mil, with proposals due by December 30, 2025, and a contract value structured as Cost Plus Fixed Fee with four optional extension periods.

    Point(s) of Contact
    John A. Cowgill
    (703) 275-6345
    (703) 275-6037
    john.a.cowgill4.ctr@health.mil
    Sou J. Walls
    (703) 275-6262
    (703) 275-6037
    sou.j.walls.civ@health.mil
    Files
    Title
    Posted
    Attachment 3 HT001426RE001 Past Performance Questionnaire.docx
    The Defense Health Agency Contracting Activity (DHACA) is conducting an acquisition for Traumatic Brain Injury Center of Excellence (TBICoE) Warfighter Brain Health Research and Translation Support Services, identified under Solicitation Number HT001426RE001. This Past Performance Questionnaire is critical for evaluating offerors' past performance. The acquisition requires approximately 74.25 full-time equivalents (FTEs) across 43 diverse labor categories, including program managers, medical writers, various subject matter experts, and research scientists. References are requested to complete the questionnaire by December 30, 2025, assessing the contractor's performance in areas such as overall fill rate, on-time fill percentage, turnover rate, and replenishment rate. Performance is rated using a scale from Exceptional to Unsatisfactory, with mandatory comments for all ratings other than Satisfactory. The questionnaire also asks if the respondent would award the firm another contract and if the contract was terminated for default or cause. Contact information for DHACA personnel is provided for questions. This document outlines the comprehensive evaluation criteria for potential contractors in a critical federal healthcare support service.
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    CDRL A009 -- TBICoE Relevant Policies Database.pdf
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    CDRL A015 -- Staff Roster.pdf
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    CDRL A016 -- Organizational Charts.pdf
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    CDRL A020 -- TBI Literature Review.pdf
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    CDRL A036 -- Composite Publications Bibliography.pdf
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    HT001426RE001 Cost and Pricing.xlsx
    The document outlines a proposed cost and labor structure for the TBICoE Research and Translation Services project, spanning a one-year base period and four one-year options. It details numerous labor categories, including key personnel, across various departments such as Clinical Affairs, Dissemination, HQ Research Branch, MSO, and specific military bases (Fort Bragg, Fort Carson, Joint Base Lewis McCord, NMC San Diego). For each labor category, estimated hours are provided for each period, with rates and total costs left blank for the proposing company to populate. The document also includes pre-baselined Other Direct Costs/Travel for each period, which are not to be altered by the proposer. The overall structure emphasizes a comprehensive approach to staffing and cost estimation for research and translation services related to Traumatic Brain Injury (TBI) initiatives.
    HT001426RE001.pdf
    This government solicitation, HT001426RE001, issued by the Defense Health Agency, outlines a Request for Proposal for Traumatic Brain Injury Center of Excellence (TBICoE) Warfighter Brain Health Research and Translation Support Services. The contract is a rated order under the Defense Priorities and Allocations System (DPAS) and is structured as a Cost Plus Fixed Fee arrangement for labor and a Cost No Fee arrangement for Other Direct Costs and Travel, with four optional extension periods. Key aspects include detailed requirements for invoicing, allowable costs, and final indirect cost rates, emphasizing compliance with FAR and DFARS clauses. Special contract requirements address agency-level protests, improper business practices, personal and organizational conflicts of interest, proper identification of contractor personnel, and stringent protection of Personally Identifiable Information (PII) and Protected Health Information (PHI). The solicitation also details procedures for electronic payment requests via Wide Area Workflow (WAWF) and outlines inspection, acceptance, and delivery schedules, with the primary performance location at the Traumatic Brain Injury COE in Silver Spring, MD.
    Revised-Attachment 3 HT001426RE001 Past Performance Questionnaire.docx
    The Defense Health Agency Contracting Activity (DHACA) is conducting an acquisition for Traumatic Brain Injury Center of Excellence (TBICoE) Warfighter Brain Health Research and Translation Support Services, identified by Solicitation Number HT001426RE001. This RFP is a Past Performance Questionnaire designed to validate the past performance of offerors by collecting detailed information from references. The services required involve approximately 74.25 FTEs across 43 different labor categories, including program management, medical writing, various subject matter experts (SMEs), research scientists, and analysts. The questionnaire requests information on the evaluated contractor, contract details (title, number, amount, type, performance period, place, FTEs, and type of entity—commercial, federal, or local/state government), and the Contracting Officer Representative (COR). It includes a comprehensive rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, N/A) for evaluating quality of services, timeliness of performance, and business relations, requiring rationales for ratings other than satisfactory. The document also inquires about any cure notices, show cause notices, or terminations for default issued to the firm, and concludes with an overall rating and space for comments. The objective is to gather thorough and accurate past performance history to assist in the source selection process.
    Solicitation Amendment HT001426RE0010001 SF 30.pdf
    This document outlines an amendment to a solicitation, specifically addressing changes in contact information and administrative details. The amendment modifies item '70' by changing a contact/contracting/purchase requisition number from an unspecified value to '36C25024Q0114'. Additionally, it updates item '7g' to reflect a modification of the contact/contracting/purchase requisition number to '36C25024Q0114'. The document also corrects a discrepancy in the initial solicitation package regarding the 'Past Performance Questionnaire' by replacing it with a revised version provided in this amendment. All other terms and conditions of the original solicitation remain unchanged. The amendment details various administrative codes and dates, including the amendment number, effective date, and contact information, ensuring clarity and compliance for the solicitation process.
    TBICoE Research Recompete PWS v11 (Final).docx
    This Performance Work Statement outlines a non-personal and personal services contract for Warfighter Brain Health Research and Translation Support Services for the Department of Defense’s Traumatic Brain Injury Center of Excellence (TBICoE). The contractor will provide scientific leadership and subject matter expertise to advance TBI research, develop clinical tools, and disseminate findings. Key objectives include conducting human research studies in military and VA facilities, evaluating interventions, managing the research portfolio, and developing education and training materials. The contract specifies a base period with four option periods and details requirements for personnel, including 16 key positions across multiple locations in the US and Germany. It also covers administrative specifications, quality control, contractor travel, data rights, and security clearances, emphasizing strict adherence to DoD and DHA policies.
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    Research and Development Innovations Broad Agency Announcement
    Dept Of Defense
    The Defense Threat Reduction Agency (DTRA) is soliciting innovative research and development proposals through its Broad Agency Announcement (BAA) HDTRA1-22-S-0003, aimed at countering weapons of mass destruction (WMD) and emerging threats. The BAA invites proposals for technologies at Technology Readiness Levels (TRL) 1-7, focusing on five key thrust areas: understanding WMD threats, enabling deterrence, controlling and defeating threats, protecting forces, and cross-cutting capabilities. This multi-year solicitation, active from February 2022 to February 2027, anticipates contract awards ranging from $500,000 to $5,000,000 over 1-3 years, with a two-phased proposal process. Interested parties should direct inquiries to the BAA Program Manager at dtra.belvoir.rd.mbx.rd-baa-inbox@mail.mil, and adhere to submission deadlines, including a final proposal submission date of September 19, 2025, for the latest addendum.
    FY25-29 STRATEGIC TRENDS RESEARCH INITIATIVE BROAD AGENCY ANNOUNCEMENT
    Dept Of Defense
    The Department of Defense, through the Defense Threat Reduction Agency (DTRA), is soliciting proposals for the FY25-29 Strategic Trends Research Initiative Broad Agency Announcement (BAA), aimed at addressing challenges related to weapons of mass destruction (WMD) and emerging threats over the next 5-10 years. This initiative seeks white papers that will support DTRA's mission to deter strategic attacks and enhance national defense capabilities, focusing on analytical studies and international dialogues to inform U.S. defense strategies. With a total funding allocation of approximately $35.88 million, the BAA encourages participation from various eligible entities, including universities and research institutions, with a white paper submission deadline of September 18, 2024. Interested parties can contact Ohaji K. Yarborough at ohaji.k.yarborough.ctr@mail.mil or Christina Clark at christina.clark3.civ@mail.mil for further information.