Traumatic Brain Injury Center of Excellence Warfighter Brain Health Research and Translation Support Services
ID: HT001426RE001Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/8efb324f5b2b47438d6084ee3692da04/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency (DHA), is soliciting proposals for the Traumatic Brain Injury Center of Excellence (TBICoE) Warfighter Brain Health Research and Translation Support Services. The contractor will be responsible for providing personnel, equipment, and expertise to support TBICoE's mission of advancing traumatic brain injury (TBI) research, developing clinical tools, and disseminating findings to enhance warfighter brain health and readiness. This initiative is crucial given the increasing prevalence of TBI among military personnel, particularly due to combat-related injuries, and aims to improve assessment and care for affected service members and veterans. Interested parties should contact John A. Cowgill at john.a.cowgill4.ctr@health.mil or 703-275-6345 for further details, with proposals due by December 30, 2025.

    Point(s) of Contact
    John A. Cowgill
    (703) 275-6345
    (703) 275-6037
    john.a.cowgill4.ctr@health.mil
    Sou J. Walls
    (703) 275-6262
    (703) 275-6037
    sou.j.walls.civ@health.mil
    Files
    Title
    Posted
    Attachment 3 HT001426RE001 Past Performance Questionnaire.docx
    The Defense Health Agency Contracting Activity (DHACA) is conducting an acquisition for Traumatic Brain Injury Center of Excellence (TBICoE) Warfighter Brain Health Research and Translation Support Services, identified under Solicitation Number HT001426RE001. This Past Performance Questionnaire is critical for evaluating offerors' past performance. The acquisition requires approximately 74.25 full-time equivalents (FTEs) across 43 diverse labor categories, including program managers, medical writers, various subject matter experts, and research scientists. References are requested to complete the questionnaire by December 30, 2025, assessing the contractor's performance in areas such as overall fill rate, on-time fill percentage, turnover rate, and replenishment rate. Performance is rated using a scale from Exceptional to Unsatisfactory, with mandatory comments for all ratings other than Satisfactory. The questionnaire also asks if the respondent would award the firm another contract and if the contract was terminated for default or cause. Contact information for DHACA personnel is provided for questions. This document outlines the comprehensive evaluation criteria for potential contractors in a critical federal healthcare support service.
    CDRL A001 -- Quality Control Plan.pdf
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    CDRL A003 -- Non-Disclosure Agreement.pdf
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    CDRL A004 -- Continuity of Operations Plan.pdf
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    CDRL A008 -- Meeting Minutes.pdf
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    CDRL A009 -- TBICoE Relevant Policies Database.pdf
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    CDRL A010 -- Research study close-out reports.pdf
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    CDRL A011 -- Dissemination and Implementation Plans.pdf
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    CDRL A013 -- Subcontractor Progress Report.pdf
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    CDRL A015 -- Staff Roster.pdf
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    CDRL A016 -- Organizational Charts.pdf
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    CDRL A020 -- TBI Literature Review.pdf
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    CDRL A023 -- Distribution Lists.pdf
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    CDRL A034 -- Training Plan.pdf
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    CDRL A036 -- Composite Publications Bibliography.pdf
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    HT001426RE001 Cost and Pricing.xlsx
    The document outlines a proposed cost and labor structure for the TBICoE Research and Translation Services project, spanning a one-year base period and four one-year options. It details numerous labor categories, including key personnel, across various departments such as Clinical Affairs, Dissemination, HQ Research Branch, MSO, and specific military bases (Fort Bragg, Fort Carson, Joint Base Lewis McCord, NMC San Diego). For each labor category, estimated hours are provided for each period, with rates and total costs left blank for the proposing company to populate. The document also includes pre-baselined Other Direct Costs/Travel for each period, which are not to be altered by the proposer. The overall structure emphasizes a comprehensive approach to staffing and cost estimation for research and translation services related to Traumatic Brain Injury (TBI) initiatives.
    HT001426RE001.pdf
    This government solicitation, HT001426RE001, issued by the Defense Health Agency, outlines a Request for Proposal for Traumatic Brain Injury Center of Excellence (TBICoE) Warfighter Brain Health Research and Translation Support Services. The contract is a rated order under the Defense Priorities and Allocations System (DPAS) and is structured as a Cost Plus Fixed Fee arrangement for labor and a Cost No Fee arrangement for Other Direct Costs and Travel, with four optional extension periods. Key aspects include detailed requirements for invoicing, allowable costs, and final indirect cost rates, emphasizing compliance with FAR and DFARS clauses. Special contract requirements address agency-level protests, improper business practices, personal and organizational conflicts of interest, proper identification of contractor personnel, and stringent protection of Personally Identifiable Information (PII) and Protected Health Information (PHI). The solicitation also details procedures for electronic payment requests via Wide Area Workflow (WAWF) and outlines inspection, acceptance, and delivery schedules, with the primary performance location at the Traumatic Brain Injury COE in Silver Spring, MD.
    TBICoE Research Recompete PWS v11 (Final).docx
    This Performance Work Statement outlines a non-personal and personal services contract for Warfighter Brain Health Research and Translation Support Services for the Department of Defense’s Traumatic Brain Injury Center of Excellence (TBICoE). The contractor will provide scientific leadership and subject matter expertise to advance TBI research, develop clinical tools, and disseminate findings. Key objectives include conducting human research studies in military and VA facilities, evaluating interventions, managing the research portfolio, and developing education and training materials. The contract specifies a base period with four option periods and details requirements for personnel, including 16 key positions across multiple locations in the US and Germany. It also covers administrative specifications, quality control, contractor travel, data rights, and security clearances, emphasizing strict adherence to DoD and DHA policies.
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