7A21--Intent to Sole Source NMIS System Software
ID: 36C26325Q0516Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Computer Systems Design Services (541512)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Original Source

https://sam.gov/opp/9c890096e9ca4b38bc289b2492211cc3/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source contract to ec2 Software Solutions for the Nuclear Medicine Information System (NMIS) Network Software, which is critical for managing radiopharmaceutical doses and ensuring compliance with health physics procedures. This procurement aims to replace the outdated Syntrac system, thereby maintaining regulatory compliance and enhancing operational efficiency within the Nuclear Medicine Department. The selected software must include essential interfaces, data conversion capabilities, and comprehensive training for staff, with a total contract value expected to be under $30,000. Interested vendors may submit their capabilities for consideration by contacting Amanda Patterson-Elliott at amanda.patterson-elliott@va.gov or by phone at 319-338-0581, although the decision to proceed with competitive procurement remains at the government's discretion.

    Point(s) of Contact
    Amanda Patterson-ElliottContract Specialist
    (319) 338-0581
    amanda.patterson-elliott@va.gov
    Files
    Title
    Posted
    36C26325Q0516.docx
    The Department of Veterans Affairs (VA) intends to award a sole-source contract to ec2 Software Solutions for the Nuclear Medicine Information System (NMIS) Network Software. This software is essential for managing radiopharmaceutical doses, storing patient data, calculating dosages based on individual patient factors, and ensuring compliance with health physics procedures. The contract, classified under NAICS code 541512 for Computer Systems Design Services, is not a solicitation for competitive quotes, but responsible vendors may submit their capabilities for consideration by a specified deadline. The VA asserts that ec2 Software Solutions is the sole vendor capable of fulfilling this specific requirement, governed by FAR guidelines. Responses will be evaluated solely to determine if competitive procurement will take place, although the government's decision remains discretionary. The notice concludes with references to related documents outlining the scope of work and characteristics of the NMIS Syntrak system.
    P02. Salient Characteristics - Biodose NMIS Syntrak System.pdf
    The document outlines specifications for the NMIS Network Software required by the Nuclear Medicine Department. The software is essential for managing critical data related to radiopharmaceuticals, including patient records, inventory of radiological equipment, procedure details, and compliance with safety standards. Key functionalities include tracking deliveries, generating workload data, interfacing with HL7 for data sharing, and alerting users about abnormal dose administrations. Additionally, the software must allow data conversion from an existing system to the new one and provide training for staff. Manufactured by ec2 Software Solutions (Mirion Medical), the software is identified as model 100034. This summary reflects a request for proposals aimed at enhancing operational efficiency in nuclear medicine recordkeeping, ensuring patient safety, and facilitating compliance with regulatory requirements.
    P02. SOW_NMIS Syntrak System.pdf
    The NWIHCS-Omaha Imaging Service is seeking a replacement Nuclear Medicine Software due to the obsolescence of its current radiopharmaceutical dose tracking system, Syntrac. The purpose of this project is to maintain regulatory compliance by ensuring accurate archiving of radiopharmaceutical doses and monitoring health physics procedures. The selected contractor will provide a network software system (NMIS 3) with essential HL7 and Dose Calibrator interfaces, along with data conversion and training for technologists. The proposal requires contractors to demonstrate technical expertise and past performance in Nuclear Medicine, particularly in regulatory compliance. Key contract considerations include maintaining data integrity from the existing system, providing thorough training on the software, and ensuring a competitive price under $30,000. Specific government-furnished equipment will be provided for installation, including Windows Server and user access requirements. Market research involved assessing potential software vendors and a demonstration meeting with a vendor to clarify software capabilities. The importance of having qualified personnel for setup and training emphasizes the critical nature of this procurement in ensuring continued compliance and efficient operation within the Nuclear Medicine Department. This project represents an essential investment in upgrading healthcare operations.
    Lifecycle
    Title
    Type
    7A21--Intent to Sole Source NMIS System Software
    Currently viewing
    Special Notice
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