D--Museum Collection Management System
ID: 140D0425Q0092Type: Special Notice
Overview

Buyer

INTERIOR, DEPARTMENT OF THEDEPARTMENTAL OFFICESIBC ACQ SVCS DIRECTORATE (00004)HERNDON, VA, 20170, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Original Source

https://sam.gov/opp/64ab3f3dde7c445f941e78aef948f97f/view
Timeline
    Description

    The Department of the Interior is seeking to procure comprehensive support services for the Museum Collection Management System (MCMS), specifically through a sole-source contract with Gallery Systems. The primary objectives include Operations and Maintenance (O&M) services, cloud hosting, system maintenance, and data migration from a legacy system, all while ensuring compliance with FedRAMP and federal accessibility standards. This contract, valued at approximately $4.16 million, is set to span from April 2025 to March 2030, with the potential for additional option periods. Interested parties can reach out to Christopher Morningstar at CHRISTOPHER_S_MORNINGSTAR@IBC.DOI.GOV or by phone at 703-964-8444 for further details.

    Point(s) of Contact
    Morningstar, Christopher
    (703) 964-8444
    (703) 964-3678
    CHRISTOPHER_S_MORNINGSTAR@IBC.DOI.GOV
    Files
    Title
    Posted
    140D0425Q0092_1.pdf
    The document outlines a Request for Proposal (RFP) from the Department of the Interior for comprehensive support services related to the Museum Collection Management System (MCMS). The primary goal is to secure Operations and Maintenance (O&M) services, including cloud hosting, system maintenance, and data migration from a legacy system. The contract will be awarded to a sole-source provider, Gallery Systems, and includes a Firm Fixed Price award type with a base period of one year and four optional extension periods. Key objectives include ensuring FedRAMP compliance, providing user training, and maintaining system usability. Moreover, the document specifies requirements for technical, security, and operational performance, detailing service level agreements, disaster recovery plans, and the integration of user authentication protocols. Conditions for accessibility align with federal laws including Section 508 to support users with disabilities. The contractor is expected to provide detailed assessments, reports, and plans ensuring transparency in operations while adhering to the NIST Risk Management Framework for federal information systems. Overall, this RFP illustrates the government’s commitment to maintaining sophisticated systems for managing museum collections efficiently and securely.
    JOFOC_MCMS_2025_redacted_1.pdf
    The United States Department of the Interior seeks justification for a sole-source contract to provide ongoing technical support, training, and cloud hosting for the Museum Collection Management System (MCMS) from Gallery Systems. This action, driven by FAR 6.302, aims to continue services crucial to maintaining the existing software, which is proprietary to Gallery Systems and uniquely tailored to meet the needs of the Interior Museum Program. The estimated value of the contract is approximately $4.16 million, spanning from April 2025 to March 2030, with additional option periods. Efforts to solicit broader competition yielded no responses, underlining the necessity of this sole-source approach. Cost comparisons indicate that exploring alternative solutions would exceed $7 million, further justifying the decision to engage the current software owner directly. The document outlines compliance with federal procurement regulations and affirms that the anticipated costs will remain fair and reasonable, based on past pricing data and market research. Thus, the justification for proceeding without full and open competition is based on the unique qualifications of Gallery Systems and the inability of other potential sources to meet the stringent requirements established for the project.
    Lifecycle
    Title
    Type
    D--Museum Collection Management System
    Currently viewing
    Special Notice
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