R612--Document Upload Service
ID: 36C26225Q0245Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Document Preparation Services (561410)

PSC

SUPPORT- ADMINISTRATIVE: INFORMATION RETRIEVAL (R612)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/14d0905ffc1e48c8a03be3db5f442ab0/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide Document Upload Services for the Greater Los Angeles VA Healthcare System. The procurement aims to secure comprehensive document upload capabilities, including the uploading and tracking of Standard Operating Procedures (SOP) and competencies into the Censitrac system, with a focus on efficient service delivery and compliance within healthcare settings. This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561410, with proposals due by December 18, 2024, at 08:00 Central Time. Interested parties should submit their quotes to Contract Specialist Steve Crayton at steven.crayton@va.gov, ensuring adherence to the outlined requirements and evaluation criteria based on price and past performance.

    Point(s) of Contact
    Steve CraytonContract Specialist (Contractor)
    steven.crayton@va.gov
    Files
    Title
    Posted
    36C26225Q0245.docx
    The document serves as a Combined Synopsis/Solicitation for a Request for Quote (RFQ) regarding a Document Upload Service issued by the VA Greater Los Angeles Healthcare System. It is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561410. The request aims to secure contractors capable of providing comprehensive document upload services, including all necessary labor, materials, and personnel. Quotes must be submitted by December 18, 2024, with specific instructions for submission and evaluation criteria centered on price and past performance. The solicitation outlines standard federal acquisition clauses and conditions, emphasizing electronic invoicing through the VA's Tungsten Network. Proposals should indicate acceptance of the solicitation's terms or note exceptions, ensuring clarity for contract award decisions. This solicitation aligns with federal procurement strategies to enhance service delivery while promoting veteran-owned businesses in government contracts.
    S02 36C26225Q0245 Q and A.docx
    The document pertains to a modification notice regarding the "Document Upload Service" solicitation (RFQ 36C26225Q0245) by the Department of Veterans Affairs. It establishes that this solicitation is a new requirement with no associated incumbent or previous contract. The contracting office is located in Gilbert, AZ, and the place of performance will be at the West Los Angeles VA Medical Center. The response deadline for this solicitation is set for December 20, 2024, at 18:00 Central Time. The contract is designated as set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), and the relevant NAICS code is 561410. Inquiries regarding the incumbent or previous contract number have confirmed that no such information exists, underscoring that this service is being contracted for the first time. This modification serves as formal notice to potential bidders, indicating that no further clarifications will be accepted. This document emphasizes the federal commitment to supporting veteran-owned businesses through focused contracting opportunities.
    S02 52.212-2 Evaluation - Commercial Products and Commercial Services.docx
    The document serves as an addendum to the federal evaluation process for RFPs concerning commercial products and services. It outlines the basis for award, indicating that the government will issue a purchase order to the responsible quoter whose proposal is most favorable, considering both price and other factors. The evaluation criteria include price and past performance, with a comparative evaluation approach that permits selecting proposals that offer additional benefits beyond the minimum requirements, not necessarily the lowest price. The past performance assessment will weigh the risks associated with a quoter’s ability to fulfill requirements, drawing from previous experiences, customer feedback, and the Contractor Performance Assessment Reporting System (CPARS). Quoters must meet minimum standards in their submissions, and no alternate quotations will be accepted. This document underscores the importance of past performance and price in the procurement decision-making process for government contracts.
    S02 FAR 52.212-1 ADDENDUM.docx
    The Department of Veterans Affairs, Network Contracting Office (22), is issuing a Request for Quotes (RFQ) under FAR Part 13 for Document Upload Services at the VA Medical Center in Los Angeles, CA. This procurement is exclusively set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) verified in SAM.gov and SBA's VetCert database. All potential offerors must ensure their registrations are current and include the relevant NAICS code. Offerors are required to submit their proposals via email to the designated contact, Steve Crayton, by the specified deadline. Proposals must comprise two volumes: Volume 1 focuses on the Business Proposal, detailing compliance with evaluation criteria, while Volume 2 covers Past Performance, requiring recent project references. A thorough understanding of the statement of work is emphasized to ensure compliance with contract expectations. Consultations with VA personnel during the RFQ process are prohibited, and all inquiries concerning the RFQ should be directed to the specified point of contact. The award process will be based on a Comparative Evaluation, prioritizing the best value for the government.
    S02 Statement of Work Document Upload.docx
    The document outlines a Statement of Work (SOW) for a contractor engaged by the VA Greater Los Angeles Veterans Health Care System, focusing on document upload services. Key tasks involve the uploading and tracking of Standard Operation Procedures (SOP) and competencies into the Censitrac system. The contractor must be ready to perform shock chlorination on short notice and adhere to a defined schedule coordinated with the Sterile Processing Service management. Normal operating hours are established from 7:00 AM to 5:00 PM, Monday to Friday, excluding federal holidays. The contractor is responsible for several project phases: a planning phase including project kickoff and requirement gathering, a validation/testing phase for data accuracy, an execution phase for data upload, and a project completion phase involving reporting to the Contracting Officer Representative (COR). The contract specifies authority delegation, with no additional services allowed without prior approval from the Contracting Officer. The contractor must respond to complaints promptly and maintain records, ensuring the Government can inspect them if necessary. This SOW reflects government objectives of efficient service delivery, oversight, and compliance in handling critical documentation processes within healthcare settings.
    Lifecycle
    Title
    Type
    R612--Document Upload Service
    Currently viewing
    Combined Synopsis/Solicitation
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