Tinian Hotel Services IDIQ
ID: FA502525RB001Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5025 356 ECEG PKAPO, AP, 96543, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/423080f56aa14773aae8f269b9a8cee8/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the Tinian Hotel Services IDIQ contract, aimed at providing commercial hotel accommodations for personnel stationed on Tinian Island, Northern Mariana Islands. The contract will be awarded to up to two qualified hotel/lodging services contractors, with a total maximum ceiling of $2.1 million over a 24-month period, requiring accommodations for up to 150 personnel and compliance with a detailed Performance Work Statement. Proposals must be submitted by December 5, 2024, and will be evaluated based on price competitiveness per room, with inquiries due by November 15, 2024. Interested parties can contact Tevin Brown at tevin.brown@us.af.mil or via phone at 671-687-0316 for further information.

    Point(s) of Contact
    Tevin Brown
    (671) 687-0316
    tevin.brown@us.af.mil
    356 ECEG/CONS
    356ECEG.CONS.Team@us.af.mil
    Files
    Title
    Posted
    FA502525RB001 Questions and Answers - Tinian Hotel Services.pdf
    This document outlines the Questions and Answers related to RFP FA502525RB001 for Tinian Hotel Services under an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The key requirements include the potential need for 10 single rooms and 40 double rooms, which may fluctuate based on customer demand post-contract establishment. All proposals must incorporate applicable taxes as the project is not tax-exempt. The current contractor is Griffon Logistics, with contract details available publicly. The limitations on subcontracting require the awarded company to perform at least 50% of the work directly, ensuring that they benefit from the contract. A virtual kick-off meeting via Microsoft Teams will be held for interested bidders. This Q&A session serves to clarify expectations and ensure that potential contractors fully understand the project requirements and compliance obligations, supporting the transparent bid process for government contracts.
    Lodging Proposal Breakdown_5Nov2024.xlsx
    The document outlines a proposal evaluation for lodging accommodations, detailing availability and pricing for various room types, intended for government RFP processes. It provides essential information such as the company name, lodging location, and registration details (CAGE Code, Unique Entity ID, Tax ID Number) while specifying the price validity and SAM registration expiration. The proposal includes a breakdown of room types, check-in/check-out dates, and the number of rooms available, along with their corresponding pricing per night. Specific lodging options mentioned include standard rooms and one and two-bedroom units with kitchen areas. The subtotal and total costs for multiple booking dates are also highlighted, emphasizing fiscal considerations. This document is critical for assessing potential lodging solutions for government personnel requiring accommodations during official travel, acting as a tool for financial evaluation and decision-making aligned with federal and state lodging standards. Overall, the file emphasizes transparency and detail necessary for compliance with government procurement protocols.
    Solicitation - FA502525RB001.pdf
    The document outlines the solicitation for a Women-Owned Small Business (WOSB) to provide commercial hotel accommodations and services for the 356 ECEG personnel on Tinian Island. The contract is structured as a Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ) with a total maximum ceiling of $2,112,000 over a 24-month period. Offerors must submit proposals by December 5, 2024, with a minimum order requirement of $500 and a maximum of $2,112,000 per task order. The solicitation includes detailed requirements for hotel facilities to accommodate up to 150 personnel, specifying that all services must conform to the provided Performance Work Statement. Contractors will be selected based on their proposals, emphasizing price competitiveness per room. The document stipulates comprehensive contracting terms, including payment methods through the Wide Area Workflow (WAWF), performance evaluations, and compliance with various federal regulations. This RFP exemplifies governmental efforts to engage small businesses, particularly focusing on economically disadvantaged groups, enhancing service provision while maintaining federal acquisition integrity.
    Tinian Hotel Services PWS_23Sep24.pdf
    The Tinian Hotel Services Performance Work Statement (PWS) outlines requirements for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract focused on providing hotel services on Tinian Island, Northern Mariana Islands. The contractor is responsible for delivering lodging, front desk support, maintenance, and emergency services, ensuring compliance with applicable laws and commercial standards. Key requirements include availability of rooms by 1600 Chamorro Standard Time, 24/7 front desk support, and prompt resolution of maintenance issues within 24 hours. The PWS specifies a 24-month contract period, with a ceiling of $2.1 million. Billing statements must be submitted monthly with verified accuracy. Contractors must maintain quality assurance and adhere to safety standards, including regular inspections by the Office of Special Investigations. Cancellations of reservations have defined terms to limit costs to the government. Overall, the document serves as a comprehensive guideline for contractors to deliver quality hotel services while aligning with government oversight and regulations, emphasizing the importance of reliability, accountability, and compliance throughout the contract lifecycle.
    Lifecycle
    Title
    Type
    Tinian Hotel Services IDIQ
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    Solicitation
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