Fuel Line and Sump System Testing Services - Manhattan, KS
ID: 12805B25Q0136Type: Combined Synopsis/Solicitation
AwardedMay 6, 2025
$115.7K$115,747
AwardeePB HOIDALE CO INC Wichita KS 67213 USA
Award #:12805B25P0061
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS PA AAO ACQ/PER PROPFORT COLLINS, CO, 80526, USA

NAICS

Support Activities for Oil and Gas Operations (213112)

PSC

MAINTENANCE OF FUEL SUPPLY FACILITIES (Z1NA)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9c50f88c632646bb8b521d7d0b1bf865/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service, is seeking qualified contractors to provide fuel line and sump system testing services at the National Bio & Agro-Defense Facility (NBAF) in Manhattan, Kansas. The procurement involves a firm-fixed-price contract for underground fuel line pressure testing and related services, which must comply with Kansas Department of Health and Environment (KDHE) regulations, including testing of multiple sumps and spill basins. This contract is crucial for ensuring safety and regulatory compliance in operations related to national bio and zoonotic disease research. Interested small businesses must submit their offers electronically to Mr. David Hildebrand at david.hildebrand@usda.gov by 12:00 PM (CST) on April 18, 2025, with the contract set-aside for small businesses under NAICS code 213112.

    Point(s) of Contact
    David Hildebrand
    david.hildebrand@usda.gov
    Files
    Title
    Posted
    12805B25Q0136 Combined Synopsis Solicitation.pdf
    The solicitation number 12805B25Q0136 pertains to the provision of fuel line pressure testing and related services at the National Bio & Agro-Defense Facility in Manhattan, KS. The Agricultural Research Service intends to award a firm-fixed-price contract, exclusively open to small businesses, under NAICS code 213112. Offers must comply with best practices specified in the Federal Acquisition Regulation (FAR), utilizing Lowest Priced Technically Acceptable (LPTA) evaluation factors, focused on vendor certifications as a licensed KDHE UST contractor and relevant project experience. The submission deadline is April 18, 2025, and submissions must be made electronically to the designated contract specialist. Additional stipulations include clauses for responsible contracting and various provisions relevant to federal contracts, such as compliance with labor standards and reporting requirements for small businesses. The document also emphasizes that the government reserves the right to cancel the solicitation at any time without obligation to reimburse vendors for incurred costs. This solicitation reflects the government’s commitment to supporting small businesses while ensuring compliance with safety and quality standards in environmental management.
    Attachment 1 Statement of Work.pdf
    The United States Department of Agriculture (USDA) seeks contractor services for testing the fuel line and sump system at the National Bio and Agro-Defense Facility (NBAF) in Manhattan, KS. The contract spans multiple option years, including initial and recurring underground Fuel Line Pressure Testing and certification of electronic detection equipment. The scope entails extensive compliance with Kansas Department of Health and Environment (KDHE) requirements, including testing of thirty-one sumps, five spill basins, and conducting overfill prevention assessments. The contractor is responsible for all labor, materials, transportation, and personal protective equipment (PPE) necessary for safe execution. Testing must comply with federal, state, and local codes, with reports submitted to KDHE and USDA promptly. Notably, security measures involve extensive background checks for contractor personnel, adherence to facility regulations, and the requirement for escorting visitors within the facility. The careful oversight of sensitive information access further emphasizes the facility’s commitment to safety and regulatory adherence. This contract reflects the USDA's dedication to maintaining compliance and safety in operations related to national bio and zoonotic disease research.
    Attachment 2 WD 2015-5337 Rev 25 Dated 23 Dec 2024.pdf
    The document outlines wage determinations under the Service Contract Act (SCA) as mandated by the U.S. Department of Labor, specifically for Kansas counties of Pottawatomie and Riley. It indicates that contracts subject to the SCA must adhere to minimum wage rates established under Executive Orders 14026 and 13658, with specific rates applicable based on the contract's award date and conditions. For 2025, the minimum wage will be $17.75 for contracts entered into after January 30, 2022, and $13.30 for those awarded between January 1, 2015, and January 29, 2022, unless otherwise noted. The determination specifies wages for various occupations, categorized by codes and titles, along with fringe benefits. Additional stipulations include requirements for paid sick leave and vacation for employees under Executive Order 13706, health and welfare benefits, and holiday pay. The document also describes the conformance process for non-listed job classifications and wage rates, ensuring compliance in contractor obligations. Overall, this wage determination outlines the labor standards expected for federal contract work, emphasizing worker rights and compensation structures applicable to government contracts.
    Attachment 3 Site Visit Application.pdf
    The document provides guidelines for visitor application information related to access requests for the National Bio and Agro-Defense Facility (NBAF). It requires applicants to supply personal details such as full legal name, U.S. citizenship status, company information, and previous PIV card status. Notably, the document outlines security measures, emphasizing the need to password protect and encrypt the submitted application to safeguard personally identifiable information. Compliance with the Privacy Act is also highlighted, specifying the mandatory nature of certain disclosures and the internal use of the collected information. The document stresses that it contains sensitive information, exempt from public disclosure under the Freedom of Information Act, and underscores the necessity of prior approval from the USDA for any release. This procedure supports orderly visitor management under the associated fuel line system testing service contract.
    Exhibit A - Bid Schedule - 12805B25Q0136.xlsx
    The document outlines the Bid Schedule for Fuel Line Testing and Related Services at the National Bio and Agro-Defense Facility (NBAF), with an effective date of April 8, 2025. The primary purpose is to ensure compliance with Kansas Department of Health and Environment (KDHE) regulations for underground fuel systems over a specified period, including an initial contract and several options for extension through 2030. Various tasks include conducting underground fuel line pressure testing, certification for electronic release detection equipment, and submission of inspections to KDHE and the USDA. The contract details emphasize compliance testing for fuel oil systems, with specific requirements for testing methodologies (such as smoke vapor and hydro-testing) for numerous sumps and spill basins during optional years. The document presents an organized structure with item numbers, descriptions, quantities, unit prices, and total prices, indicating a comprehensive approach to ensure operational compliance and environmental safety related to fuel line systems at the facility. Overall, the RFP aims to support mission objectives while maintaining regulatory standards.
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