Reference Laboratory For VA Puget Sound Health Care System.
ID: 36C26025Q0647Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

Original Source

https://sam.gov/opp/f3be7c0c2d5b4da684e09350e767af94/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to provide reference laboratory services for the VA Puget Sound Health Care System in Seattle, Washington. The procurement aims to secure comprehensive analytical testing, including surgical pathology, cytology, and microbiology services, with a focus on timely and accurate test results for veterans. This contract will encompass a one-year base period with four additional one-year options, emphasizing the importance of compliance with federal, state, and local regulations, as well as the need for efficient data exchange and customer service. Interested parties must respond by August 8, 2025, and can contact Eric Lingenfelter at eric.lingenfelter@va.gov or 360-852-9861 for further information.

    Point(s) of Contact
    Eric Lingenfelter
    (360) 852-9861
    eric.lingenfelter@va.gov
    Files
    Title
    Posted
    Contract Opportunities 36C26025Q0647.docx
    The document outlines a Sources Sought Notice for analytical and reference laboratory testing services at the Veterans Affairs (VA) Puget Sound Health Care System, covering the period from November 1, 2025, to October 31, 2030. The notice indicates the need for surgical pathology, cytology, and microbiology services under solicitation number 36C26025Q0647, managed by Network Contracting Office 20 in Vancouver, WA. The project is not funded by the Recovery Act, and it falls under the Product Service Code Q301 and NAICS Code 621511. Interested parties are directed to respond by August 8, 2025, at 5:00 PM Pacific Time. The point of contact for inquiries is Contract Specialist Eric Lingenfelter. The overarching purpose of this notice is to gather interest from potential service providers capable of meeting these laboratory testing requirements, reinforcing the VA's commitment to delivering quality healthcare services to veterans in the region.
    Description 36C26025Q0647.docx
    The Veterans Affairs (VA) Puget Sound Health Care System is issuing a Sources Sought Notice to conduct market research for reference laboratory testing services. This notice, governed by the Federal Acquisition Regulation (FAR) 10, is aimed at gathering information from potential contractors for a possible contract comprising a one-year base period with four additional one-year options. The Veterans Health Administration's Network Contracting Office 20 seeks vendors capable of fulfilling the requirements outlined in the attached Statement of Work (SOW) and test list. Interested parties are instructed to respond by August 8, 2025, providing details such as company information, relevant certifications, and three past performance contracts. The notice also inquires about the laboratory's compliance with specific licensing and accreditation standards, experience, and operational capabilities. Contractors must be registered in the System for Award Management (SAM), and Service-Disabled Veteran Owned Small Businesses must also be certified in the VetCert database. This notice does not obligate the Government to issue a formal solicitation but is part of the planning process for future requirements.
    EVALUATION FACTORS.docx
    The VA Puget Sound Health Care System's evaluation factors focus on critical operational parameters for service providers. The system requires 24/7 operation as stated in the Statement of Work (SOW) 12.a. It emphasizes timely reporting of STAT test results, which must be provided within two hours of specimen pick-up, outlined in SOW 5.e. The importance of an electronic interface for data exchange, detailed in SOW 4.a-c, is also highlighted. Service providers are expected to perform specific tasks as identified in SOW 3, including various sub-tasks classified under different sections. Customer service is crucial, with expectations listed in SOW 6.a-f. Billing and reporting, including management of tests referred, are covered in SOW 8.a-b, and turn-around times for services are referenced in SOW Attachment A, indicating the operational efficiency required by the VA. This document serves as a guideline for potential contractors responding to the RFP, ensuring alignment with the VA's operational standards and customer care priorities.
    P01 Attachment A Test List Seattle VAMC.xls
    The document outlines a comprehensive list of medical tests and their estimated monthly and yearly quantities alongside associated CPT codes, indicating a Request for Proposals (RFP) related to laboratory services. It features various testing categories, including allergy profiles, hormone levels, antibody testing, and other diagnostics, highlighting the need for detailed statistical analysis in lab testing services. Each entry specifies the test name, estimated frequency, and applicable coding for billing purposes. The document serves as a foundational reference for federal and state/local health departments, guiding them in evaluating proposals for laboratory service contracts or grants. This systematic inventory reflects the government's intention to standardize lab services, improve health outcomes, and ensure compliance with health regulations by utilizing reliable data to select vendors for laboratory services.
    SOW VA Puget Sound Health Care Refernce Lab.docx
    The Department of Veterans Affairs Puget Sound Healthcare System outlines a request for proposal for reference laboratory services. The purpose of this Request for Proposals (RFP) is to secure comprehensive analytical testing, surgical pathology, cytology, and microbiology services, ensuring timely and accurate test results for veterans. The laboratory contractor must comply with federal, state, and local regulations and provide testing supplies, customer service, and reliable reporting services. Key tasks include performing various tests, providing necessary supplies, transportation of specimens, and maintaining strict turnaround times for results. The document specifies requirements for electronic data exchange systems to ensure seamless integration with VA's existing systems, alongside strict confidentiality and security protocols for patient data. Additionally, the RFP emphasizes quality control measures, performance monitoring, and the need for the contract lab to uphold accreditation standards. The contract is structured with a base period and four optional renewal periods, allowing for flexibility in service provision. This RFP highlights the VA's commitment to quality healthcare for veterans through contracted laboratory solutions, with a detailed focus on compliance, service delivery, and patient information protection.
    Lifecycle
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    Reference Laboratory For VA Puget Sound Health Care System.
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