Contractor-Hosted Fully Integrated Records Facility (FIRF) IDIQ
ID: FDA-SSN-75F40125R00014Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFFOOD AND DRUG ADMINISTRATIONFDA OFFICE OF ACQ GRANT SVCSBeltsville, MD, 20705, USA

Original Source

https://sam.gov/opp/7404ddf0b986404e91d7a31ae3d188db/view
Timeline
    Description

    The U.S. Department of Health and Human Services, specifically the Food and Drug Administration (FDA), is conducting market research for a Contractor-Hosted Fully Integrated Records Facility (FIRF) services under an Indefinite Delivery-Indefinite Quantity (IDIQ) contract. The objective is to identify potential small business sources capable of providing comprehensive services such as document processing, data entry, and record tracking, aimed at enhancing the management of records related to public health. This initiative is crucial for improving operational efficiency and ensuring compliance with federal regulations, ultimately supporting the FDA's mission to safeguard public health. Interested vendors must submit their responses, including a completed Vendor Feedback Form and comments on the draft Statement of Work, via email to Contract Specialist Noah Wills by 12:00 PM (Eastern) on November 19, 2024, with the anticipated contract period running from September 15, 2025, to September 14, 2030.

    Files
    Title
    Posted
    Sources_Sought_Draft SOW.docx
    The U.S. Food and Drug Administration (FDA) is seeking contractors for the Contractor-Hosted Fully Integrated Records Facility (FIRF) under an Indefinite Delivery-Indefinite Quantity (IDIQ) contract (FDA-SSN-75F40125R00014). This initiative aims to enhance the management of records and documents related to scientific advancement in public health. The scope involves various tasks, including document processing, data entry, scanning, and supporting stakeholders with submissions. The FDA aims to adopt a fully electronic records management system to improve operational efficiency and transparency, complying with federal regulations. Key tasks include program management support, document processing and tracking, scanning services, and managing temporary storage of government records. The contract requires robust infrastructure, compliance with security and accessibility standards, and skilled personnel. The overarching goal of the project is to streamline document handling and ensure regulatory compliance while safeguarding public health interests. Through this contract, the FDA intends to refine document management processes that ensure accountability and effective oversight in its regulatory mission, contributing to enhanced public health outcomes.
    Sources_Sought_Notice FIRF IDIQ.pdf
    The FDA is issuing a Sources Sought Notice (SSN) for Contractor-Hosted Fully Integrated Records Facility (FIRF) services, indicating its intent to explore the market for potential small business providers. This SSN is for market research purposes only and does not imply a commitment to award a contract. The expected contract type is an Indefinite Delivery-Indefinite Quantity (IDIQ), running from September 15, 2025, to September 14, 2030. Interested parties are encouraged to respond by completing a Vendor Feedback Form and providing any comments on the attached draft Statement of Work (SOW), along with a Capability Statement. Email submissions must be directed to Contract Specialist Noah Wills and must be received by November 19, 2024. This effort aims to gather information to inform a future solicitation, primarily steering towards identifying capable vendors for comprehensive FIRF services. The notice emphasizes the importance of responses while clarifying that the Government is under no obligation to acknowledge or provide feedback to submissions.
    Sources_Sought_Vendor Feedback Form.docx
    The FDA Vendor Feedback Form is a critical document associated with the U.S. Food and Drug Administration's Indefinite Delivery-Indefinite Quantity (IDIQ) Contract for a Fully Integrated Records Facility (FIRF). Its primary purpose is to gather essential information from potential vendors regarding their capabilities to fulfill specific services outlined in the draft Statement of Work (SOW). Vendors are prompted to provide their company information, including their Socioeconomic status, SAM UEI number, and recommended North American Industry Classification System (NAICS) codes. The form assesses the vendor's capacity to deliver services such as document processing, data entry, and record tracking, with a focus on prior relevant experiences from the last five years. Vendors must indicate their capability concerning various task areas, providing examples of previous contracts if applicable. The structure of the form facilitates categorical responses, enabling the FDA to identify potential suppliers that meet its operational needs efficiently. This form serves to enhance the procurement process by ensuring that appropriate vendors are considered for government contracts, ultimately supporting FDA’s mission to maintain high standards in public health and safety.
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    Contractor-Hosted Fully Integrated Records Facility (FIRF) IDIQ
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