DA01--VISN 10 Censis OR Scheduler Interface (VA-25-00088633)
ID: 36C10B25Q0470Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Original Source

https://sam.gov/opp/a1107741bbe24fa78dd44894284658f9/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking to award a sole-source contract to Censis Technologies for the upgrade of its Censitrac Operating Room (OR) Scheduler across 11 locations within Veterans Integrated Services Network (VISN) 10. This procurement aims to facilitate the integration of the Censitrac OR Scheduler with Oracle Health (Cerner) as part of the transition to the Federal Electronic Healthcare Record (FEHR), enhancing the tracking of surgical instruments and ensuring compatibility with existing infrastructure. The contract, valued at up to $47 million, includes a 12-month base performance period and requires compliance with federal laws and VA policies, including security standards. Interested parties may contact Contract Specialist Elena Juliano at Elena.Juliano@va.gov or 848-377-5246, with responses due by August 8, 2025, at 3:00 PM Eastern Time.

    Point(s) of Contact
    Elena JulianoContract Specialist
    (848) 377-5246
    Elena.Juliano@va.gov
    Files
    Title
    Posted
    36C10B25Q0470_1.docx
    The Department of Veterans Affairs (VA) Technology Acquisition Center issued a synopsis for a sole source purchase order with Censis Technologies. This notice, in accordance with FAR Part 5.203, announces the VA's intent to acquire a software upgrade for the Censis Technologies Censitrac OR Scheduler at 11 locations. The VA plans to negotiate directly with Censis Technologies, citing FAR 13.106(b)(1), because Censis Technologies owns the proprietary rights and intellectual property for its software. The existing VISN 10 SPS instrument management system relies on current Censis Technologies software, and the upgrade must be compatible with the VA's infrastructure protocols and functionality to ensure continued operational availability. No other source can provide the necessary technical support due to the proprietary nature of the software. The NAICS code for this acquisition is 513210. Responses to this notice will be considered by August 8, 2025, at 3:00 PM Eastern Time, but it is not a request for competitive quotations.
    OR Scheduler_36C10B25Q0470.pdf
    This government Request for Quotation (RFQ) 36C10B25Q0470, issued by the Department of Veterans Affairs, outlines a sole-source, firm-fixed-price purchase order for Censis Technologies Inc. The contract, valued at up to $47 million, is for the Censis Operating Room (OR) Scheduler Integration with Oracle Health (Cerner) across 11 Veterans Health Administration (VHA) locations within Veterans Integrated Services Network (VISN) 10. The project aims to upgrade the Censitrac Sterile Processing Service (SPS) software to integrate with the new Federal Electronic Healthcare Record (FEHR), enabling enhanced tracking of surgical instruments. The contract specifies a 12-month base performance period and details requirements for project management, data validation, and onsite training at each facility. It also emphasizes compliance with federal laws, VA policies, and security standards, including Section 508 accessibility, VA Critical Security Controls, and SSN reduction, ensuring secure and accessible IT solutions.
    P03_JA_Censis_ Redacted.pdf
    The Department of Veterans Affairs (VA) is issuing a sole source justification for a firm-fixed price purchase order to Censis Technologies for the integration of their Censitrac Operating Room (OR) Scheduler with Oracle Health (Cerner). This upgrade is required for Veterans Integrated Service Network (VISN) 10, which is transitioning from the VISTA Electronic Medical Record (EMR) to the Federal Electronic Healthcare Record (FEHR) with Oracle Health. Censis Technologies is the only source capable of providing this integration and ongoing support due to proprietary software, intellectual property rights, and the need for compatibility with existing Censitrac infrastructure. Acquiring a different product would lead to significant duplication of costs, estimated at $2 million and 18 months for replacement, and would negatively impact patient care by compromising the tracking of sterilized medical instruments. Market research confirmed Censis Technologies as the sole vendor with the necessary proprietary access and interoperability. The VA will continue to conduct market research for future competitive opportunities, especially with advancements in AI and healthcare software interoperability.
    Lifecycle
    Title
    Type
    DA01--VISN 10 Censis OR Scheduler Interface (VA-25-00088633)
    Currently viewing
    Combined Synopsis/Solicitation
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