RFI - Automated Mail Services Outsourced Operations
ID: 12SAD125R0001Type: Sources Sought
Overview

Buyer

AGRICULTURE, DEPARTMENT OFRURAL HOUSING SERVICEUSDA/RD/STRATEGIC ACQUISITION DIVWASHINGTON, DC, 20005, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

Original Source

https://sam.gov/opp/d4178e243a69450080619d5e31abf59d/view
Timeline
    Description

    The Department of Agriculture, specifically the Rural Housing Service, is seeking information regarding the outsourcing of Automated Mail Services as part of the Program Loan Accounting System - General Ledger (PLAS-GL) Replacement Project. This Request for Information (RFI) aims to gather market research on potential solutions for automated mail processing and print shop services, which are critical for the USDA's extensive communication needs, including the production of approximately 16 million images annually and the dispatch of around 380,000 metered mail pieces each month. Interested parties are invited to submit their responses by 5 PM ET on January 20, 2025, while adhering to the submission guidelines outlined in the attached documents. For further inquiries, respondents may contact Pasquale Romano at pasquale.romano@usda.gov or Andrew So at andrew.so@usda.gov.

    Point(s) of Contact
    Pasquale Romano
    pasquale.romano@usda.gov
    ANDREW SO
    andrew.so@usda.gov
    Files
    Title
    Posted
    Print Shop Outsourcing DRAFT PWS 01032025.pdf
    The document outlines the Performance Work Statement (PWS) for Rural Development's (RD) Automated Mail Services through a Blanket Purchase Agreement (BPA), effective as of January 3, 2025. RD, part of the USDA, requires automated mail processing and print shop services to support its extensive communication needs, producing approximately 16 million images per year and sending about 380,000 metered mail pieces monthly. The BPA will facilitate call orders without obligating funds upfront, ensuring flexibility in service acquisition. Key responsibilities of the contractor include developing and maintaining secure data connections, complying with postal service regulations, implementing quality control measures, and ensuring disaster recovery plans are in place. Performance standards are strictly defined, including requirements for the accuracy of mail processing and adherence to information security policies. The PWS is structured to maintain clear expectations through a series of sections detailing definitions, contract terms, and specific service-related tasks. This document reflects the government's structured approach to procurement, aligning contractual obligations with operational needs while ensuring compliance with legal and regulatory frameworks pertinent to federal acquisitions.
    RFI AMS Outsourced Operations 01062025.pdf
    The USDA is issuing a Request for Information (RFI) regarding the outsourcing of Automated Mail Services as part of the Program Loan Accounting System - General Ledger (PLAS-GL) Replacement Project. This RFI aims to collect market research on viable solutions and does not imply any commitment to procure services. Respondents are invited to address specific inquiries about potential long-term contracts, the need for an industry day, and relevant information including risks and gaps related to the solutions. Interested parties must follow submission guidelines, providing key contact information and company details, and responses are due by 5 PM ET on January 20, 2025. The USDA emphasizes that they will not compensate for RFI responses and that any information classified as proprietary will be handled confidentially. The document underscores the exploratory nature of this RFI in the planning phase of the potential solicitation.
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    RFI - Automated Mail Services Outsourced Operations
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