Special Notice - Intent to Award Sole Source
ID: NARA-883103-24-Q-00130Type: Special Notice
Overview

Buyer

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONNATIONAL ARCHIVES AND RECORDS ADMINISTRATIONNARA CONTRACTING OFFICECOLLEGE PARK, MD, 20740, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (J063)

Original Source

https://sam.gov/opp/baa13520363d448494593c78c8a20acc/view
Timeline
    Description

    The National Archives and Records Administration (NARA) intends to award a sole source fixed-price contract to Diebold Nixdorf, Inc. for essential preventative maintenance and support services for the Charters Vaults and Integrated Automated Retraction Systems. This procurement aims to ensure the continuous operation and display of the Charters of Freedom, which are critical to NARA's mission, by providing quarterly maintenance, emergency services, and optional upgrades. The contract, structured for a base year with four option years, is justified under FAR Part 13 Simplified Acquisition Procedures due to the unique and proprietary nature of the systems involved. Interested parties must submit proposals by 12:00 p.m. on September 20, 2024, with the anticipated award date set for September 27, 2024. For further inquiries, contact Cynthia Jones at Cynthia.Jones@nara.gov or Sheila Drumheller at Sheila.Drumheller@nara.gov.

    Point(s) of Contact
    Cynthia Jones, Buyer
    Cynthia.Jones@nara.gov
    Sheila Drumheller
    (301) 837-1859
    Sheila.Drumheller@nara.gov
    Files
    Title
    Posted
    Special Notice - Intent to Award Sole Source.doc
    The National Archives and Records Administration (NARA) plans to award a sole source fixed-price contract to Diebold Nixdorf, Inc. for preventative maintenance, support services, emergency services, and optional upgrades for the Charters Vaults and Integrated Automated Retraction Systems. The contract, structured for a base year plus four option years, aligns with the FAR Part 13 Simplified Acquisition Procedures, justified under FAR 13.106-1(b)(1)(i) due to the unique system design and proprietary components provided solely by Diebold Nixdorf. The anticipated award date is September 27, 2024, with a deadline for interested parties to submit proposals by 12:00 p.m. on September 20, 2024. Key services outlined in the Performance Work Statement include quarterly preventative maintenance and technical support, as well as prompt responses to emergency issues. The contract also covers necessary repairs and adjustments of sophisticated equipment ensuring the continuous display of the Charters of Freedom at NARA's Washington, D.C. location. The Sole Source Justification emphasizes that Diebold Nixdorf is uniquely qualified to provide the essential services due to prior involvement with the installation and proprietary nature of the systems, thus reinforcing the need for a non-competitive solicitation.
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    Special Notice - Intent to Award Sole Source
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