Historic Analog Video Equipment repairs
ID: 2025-LGR-1082Type: Special Notice
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Repair and MaintenanceT (811)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PHOTOGRAPHIC EQUIPMENT (J067)

Original Source

https://sam.gov/opp/ea9a43e5bc214f27bf6ceb5ce56180ca/view
Timeline
    Description

    The Library of Congress (LoC) intends to modify an existing firm-fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract with Backporch Broadcast Consultants, Inc. for the repair and maintenance of historic analog video equipment. The primary objective of this procurement is to ensure the diagnosis, repair, and replacement of unique video equipment, particularly focusing on refurbishing VTR playback heads, which are critical for preserving thousands of unpreserved 2” quad tapes in the Library’s collection. This sole-source modification, valued at $425,000, is essential due to the urgency of the repairs, as AheadTek, the only entity capable of performing this specialized task, plans to cease operations by the end of 2024. Interested parties may submit capability statements for consideration, and inquiries can be directed to Jennifer Zwahlen at jzwa@loc.gov or Nikolas Wellstead at nwellstead@loc.gov.

    Point(s) of Contact
    Jennifer Zwahlen
    jzwa@loc.gov
    Nikolas Wellstead
    nwellstead@loc.gov
    Files
    Title
    Posted
    Attachment 1 LCLGR22D0019 JA Redacted.pdf
    The document outlines the justification and approval for a sole-source contract by the Library of Congress, specifically for preservation services related to video equipment repair. The service is contracted to Backporch Broadcast Consultants, Inc. for an estimated value of $425,000 from January 2022 to January 2025. The sole-source justification is based on the necessity of refurbishing unique VTR playback heads, with AheadTek being the only entity capable of performing this task, critical for preserving thousands of unpreserved 2” quad tapes in the Library’s collection. The urgency arises from AheadTek's planned cessation of services by the end of 2024, making timely repairs essential to avoid significant harm to the Library’s preservation efforts. The Library aims to enhance competition in future procurement by continually monitoring the emergence of new service providers. Ultimately, the document affirms compliance with federal regulations while underscoring the critical nature of the required services. This sole-source action demonstrates the Library’s commitment to preserving its archival materials effectively while navigating legal requirements for procurement.
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    Historic Analog Video Equipment repairs
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